Coronavirus (Covid-19): Latest updates and information
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Frequently asked questions about Test and Trace

About testing


1) You should go home or stay at home. You and your household should self-isolate.

Please follow the guidance on self-isolation.


2) If the University Test and Trace service is your closest test centre, you can book a test on campus. Submission of this form will automatically notify relevant support teams, who will contact you to provide you with guidance and assistance.

Book a Covid-19 test on campus.


3) You should not use public transport, taxis or private-hire vehicles to travel to the testing facility on campus. Please look up test centres closer to you, or request a home testing kit via NHS.

See your nearest test centre or order a 'test at home' kit from the NHS


You should not use public transport, taxis or private-hire vehicles to travel to the testing facility on campus. If you are unable to attend a test centre, please request a home testing kit via NHS.

Find out how to order a test at home with the NHS


All students and members of staff have equal access to the Test and Trace service – the one condition is that they are registered with a UK doctor/General Practitioner (GP). Your GP has clinical responsibility for you, so you must provide us with your GP’s details as soon as you can as well as your own NHS number, preferably when you are making an appointment or soon after. If you aren’t registered with a UK GP, you can find your local surgery or you can register with the Health Centre on campus asap.


The test is the standard test provided by the NHS, and the procedure will be the same as if you were attending most NHS test centres.


You will be provided with a swab kit and guided on how to swab your throat and nose. For a full run-through, view our instructions diagram.


We will inform you in writing of your test result the day that we receive it from the hospital lab. You will not need to take any action if your test result comes back negative and you can stop self-isolation (48 hours after your symptoms have subsided) and household isolation.


Around 10 minutes.


Tick the box on the Contact Trace Form and we will get in touch with you to make specific arrangements to suit your needs.


There is no further action required. You can stop self-isolating 48 hours after your symptoms have subsided.


You and your household should self-isolate. Please follow the guidance on self-isolation.

Next, complete a form to tell us about your positive result.


You should not use public transport (including taxi/private hire) to get to the testing facility. If you are unable to attend a test centre, please request a home testing kit via NHS. Once you have been tested by a facility not on campus, or used a home testing kit, you should fill in the Contact Trace Form so that we can trace those on campus you may have come into contact with and ensure you are receiving support.


You should only book an appointment to be tested if you are symptomatic, believe that you may have Covid-19, or have been advised to get a test by a medical professional. A test will only provide an outcome relevant to the moment you took the sample and is not a guarantee that you have not since contracted Covid-19. If you wish to take a test to demonstrate that you do not have Covid-19, you will need to arrange this privately.


No. This service is only for students and staff who think they may have symptoms of COVID-19. If you require a test for any other purposes, you should contact a private test provider.


No. The quarantine period is a government regulation and you must complete your 14 day self-isolation period, adhering to the self-isolation guidelines.


Trace

We manage your details in accordance with the data privacy statement that you will be able to read and sign before submitting your Contact Trace Form. Where relevant we will notify the people and study/living/social groups that you have had contact with in the 48 hours prior to your first symptoms, as identified by you, on your Contact Trace Form, only providing essential details as appropriate for each contact, such as your hall and room number or address, department, course, module. We need to do this so that we can provide them with advice on any isolation requirements and further actions.


Our priority is to make sure that all of us in our community are safe. If you think that you may have gone against social distancing guidance, that should not be a barrier to you using this service.


Please provide us with as many details as you can about where you were and the people you were with. We are asking all events to hold attendance list so we can contact people.


When carrying out the contact tracing activities, the University will only disclose information that is necessary in order to respond quickly and effectively to all suspected or confirmed Covid-19 cases within its community. Individuals who have received a positive test result can choose what information to disclose and to who.


Data

When you complete the Contact Trace Form you will be asked to read and sign a data privacy statement here which provides full details on how we will keep your personal details secure.


Please read the Contact Trace Form. The reasons for us requiring specific personal data are explained in the Privacy Statement.


The University has developed a Covid-19 Response Plan that provides detailed procedures for those who may respond in the event of a suspected or confirmed case of Covid-19. The University will support any person with a suspected or confirmed case of Covid-19 in close liaison with healthcare professionals, following advice from such parties at all times. PHE is the authoritative body in UK in respect of the control of infectious disease and any PHE instruction will be adhered to.
Please visit the University's Incident Management and Emergency Planning webpage to view the Covid-19 Test and Trace process diagram and the Covid-19 outbreak Major Incident Team (MIT) Invocation process diagram.

In the event of an outbreak of Covid-19 within the University community, the University’s Major Incident Plan will be invoked.


Study, work and living

In accordance with PHE advice and guidance, anyone who has either symptoms of or a confirmed positive Covid-19 test result must immediately self-isolate for a period of no less than 10 days. Anyone who lives in the same household or has been in close contact with someone with symptoms or a confirmed positive test result for Covid-19 must self-isolate for a period of 14 days. This applies even if they are not showing any symptoms.

Please visit the Stay Safe at Warwick pages for help with self-isolation.


You should self isolate when:

  • You have symptoms
  • You are waiting for a test result
  • You have tested positive for Coronavirus
  • You have someone in your household who has symptoms, is waiting for test results or has tested positive.

This is to ensure that we can keep our community safe and reduce transmission rates.


Your home department will contact with you full details on how you can access all your teaching and learning materials online.


Staff

You should notify the University in accordance with the normal sickness absence reporting procedures.


You should follow the sickness absence reporting procedures, via SuccessFactors.


As soon as you experience Covid-19 symptoms you should self-isolate. If you feel too unwell to work, you should follow the normal sickness absence procedure. If you receive a positive test result you must stay at home and self-isolate, and follow the guidance provided by HR and your line manager.


At this time, we can also offer this service to partners of staff and students who live on campus, and their children of 11 years and over, who are able to undertake self-swabbing themselves, when accompanied by their parents. These eligible family members should email testandtrace@warwick.ac.uk with a contact phone number so that a member of the Test and Trace team can call them back to complete the Contact Trace Form with them and book an appointment. Tests for children under 11 years of age, and tests for staff and student family members who do not live on campus, should be sought and arranged through the NHS 111 Test and Trace service.


No - they should use an alternative NHS facility most convenient to them.


To help contact tracers with identifying and contacting staff if needed, please update your People Search profile, to add:

  • the building and room location of where you are based, when you are working on campus
  • your work mobile phone number, if you have one. You can choose to make this visible to staff only, or staff and students only.

Students

Please follow your standard departmental absence procedure.


You can be registered at the University of Warwick Health Centre if:
• You are a current student of the University of Warwick
• You are an Undergraduate living on Campus, within the catchment Area or in Kenilworth or Leamington
• You are a Postgraduate living on Campus or within the catchment Area
• You are a member of University staff living on Campus

If you registered last year you do not need to register again.

To register, complete the forms found here


You do not need to do this. Our Contact Tracers will notify your Personal Tutor who will then get in touch with you to discuss your situation and requirements.


Yes, you would stay in Felden for the period of self-isolation. You will be able to end self-isolation when you have a negative test result and 48 hours has passed after any Covid-19 symptoms have subsided.


Upon being notified of a positive test result, the Test and Trace team will contact Security to close the teaching room as soon as the current session has ended, and place a notice on the door to advise that the room is not available. We will contact the cleaning team to arrange a deep clean of the room, and timetabling who will then liaise with departments around any rescheduling requirements.


Students will receive a confirmation email of their test result that they can submit.


At this time, we can also offer this service to partners of staff and students who live on campus, and their children of 11 years and over, who are able to undertake self-swabbing themselves, when accompanied by their parents. These eligible family members should email testandtrace@warwick.ac.uk with a contact phone number so that a member of the Test and Trace team can call them back to complete the Contact Trace Form with them and book an appointment. Tests for children under 11 years of age, and tests for staff and student family members who do not live on campus, should be sought and arranged through the NHS 111 Test and Trace service.


Departments

When a student tests positive the Test & Trace Team will inform the module conveners (cc Heads of Departments and Heads of Administration) for all modules that a student attended in the 48 hours prior to them feeling symptomatic. The name of the student will not be given.


The module convener will need to contact all students in their module and inform them that for the next 14 days the module will not be held face-to-face but will be online. The module convener does not need to provide advice to the students about COVID-19 as the Test & Trace Team will email them.


Ensure that the student is staying at home and self-isolating. The student should be told to fill in the Contract Trace Form so that the Test & Trace Team can contact people they may have been in close contact with on campus.


There is no central mechanism for students to report sickness of any kind. Should a student report a positive test to a member of staff then they should be directed to reporting it on the Contact Trace From so that it can be logged, tracing carried out and support put in place for the student.


The Test and Trace team will…

The department will…..

  • inform students and staff who test positive and confirm self-isolation requirements for them and their households
  • direct students who say they are symptomatic to book an appointment with Test and Trace
  • Inform departments of the identity of the positive test result case only where required in order to be able to confirm all close contacts via teaching and learning activities

For staff:

  • Ensure all staff in the department know to report positive test outcomes in SuccessFactors
  • make arrangements for reallocation of work if required

 

  • arrange closure and deep cleaning of any affected spaces if necessary
  • contact Timetabling team for them to assist with room changes where required
  • inform staff and students about any changes to teaching rooms

 

  • confirm scope of tracing activities in the department – contact module convenor/ teaching & learning contacts, head of department and DA
  • contact social/household/clubs/societies to confirm the scope of tracing necessary

 

  • provide additional information as required about possible close contacts based on departmental knowledge
  • agree alternative teaching arrangements for modules and/or individual students – including which module(s) to move to online delivery for 14 day period
  • inform module leads for the affected teaching and learning activities that that group is in self-isolation and should not be attending face to face teaching
  • use Tabula data and departmentally-provided information to notify identified and confirmed close contacts of self-isolation requirements

 

  • notify affected students and staff about moving to online teaching
  • review the case and agree locally if any improvements to behaviours or use of space can be implemented

Campus community


At this time, we can also offer this service to partners of staff and students who live on campus, and their children of 11 years and over, who are able to undertake self-swabbing themselves, when accompanied by their parents. These eligible family members should email testandtrace@warwick.ac.uk with a contact phone number so that a member of the Test and Trace team can call them back to complete the Contact Trace Form with them and book an appointment. Tests for children under 11 years of age, and tests for staff and student family members who do not live on campus, should be sought and arranged through the NHS 111 Test and Trace service.