All IT equipment, both devices and peripherals, must be purchased by the Department through the University's approved suppliers. Staff are not permitted to independently purchase any IT equipment and reclaim the expense. If you need any additional or replacement IT equipment, please discuss your needs with either the Head of Operations or the Executive Officer.

Provision

Each member of academic and professional staff is provided with their choice of a standard model of either a Windows laptop or a MacBook. Any peripheral equipment e.g. docking stations, monitors, keyboards, mouses, webcams, microphones are also available if required. Desktop Windows PCs are being phased out by the University in favour of a laptop and docking station, and so no new or replacement desktop Windows PCs are available.

Sessional teaching staff typically use their own IT devices.

 

Staff who require specialist equipment on medical grounds are asked to complete and Occupational Health assessment ahead of any purchase being made. This will ensure that we are providing the most appropriate equipment for their needs.

Replacement

The department does not have an IT equipment replacement schedule, but instead IT equipment will be replaced as and when it is no longer fit for purpose (this has replaced the previous policy of replacing devices every five years). If a device is slow or broken, please liaise with the IT Helpdesk to determine whether the issue can be rectified or if the device is simply no longer fit for purpose. Where the equipment cannot be repaired a replacement standard model of either a Windows laptop or a MacBook will be ordered for you. All IT equipment that is no longer fit for purpose must be returned to the department (to either the Head of Operations or the Executive Officer) so that it can be disposed of using the University's IT equipment disposal process.

Academic staff may choose to use their personal allowance for the purchase of additional IT equipment that is beyond the standard provision, to enhance their teaching and/or research, but those purchases must still be made by the Department. through the University’s approved suppliers.

Return of Equipment

All IT equipment issued by the Department remains the property of the University, and must be returned to the Department by whichever member of staff it was issued to before they leave their employment at the University.

University policy does not allow for any University funded, or part funded, equipment to be privately purchased or released to by staff or 3rd parties. In exceptional cases staff who wish to retain or remove such devices may appeal, via their Head of Department to the IT Director and Registrar. All equipment will be appropriately wiped for re-use or disposed of according to GDPR & WEEE legislation. For more information visit the equipment disposal webpages.