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Reasonable Adjustments and Mitigation

Reasonable Adjustments

Students are encouraged to register with with a Disability Adviser via Wellbeing Support office so that we can discuss what reasonable adjustments may be helpful to enable a student to engage with their course. Adjustments are considered on an individual basis and considered in the context of the impact of a disability or learning difference, in accordance with the University policies and the Equality Act (2010).

Once a student has met with Wellbeing Support, the adviser will contact the student's department (with their permission) to recommend any specific adjustments. Although adjustments vary, it is not unusual for recommendations to be made relating to marking, deadlines, recording of lectures and access to lecture materials in advance.

Alternative Examination Arrangements

Alternative examination arrangements are available to students who have a medical condition affecting their ability to take the examination under the usual conditions during exam time.

  • Students should apply for alternative arrangements via Wellbeing Support. They should apply as soon as they possibly can and no later than the deadline stated below. Students who do not register for alternative exam arrangements by this deadline may have their request refused by the Department.Alternative Exam Arrangements
  • Students who for reasons of religious observance prefer not to sit exams on particular day(s) should fill in the Religious Observance Form and submit it to the University Exams Office as soon as possible. Religious Observance

Mitigating Circumstances

Please note that mitigation moved to Tabula on 28 September 2019. Guidance on this new process can be found here.

Extenuating or mitigating circumstances are those unexpected events which have had a detrimental effect on your study for a specific period of time covering your assessments.

It is in your interest to draw the department’s attention to them and ask for them to be considered in mitigation of underperformance. Such circumstances include (but are not limited to) illness, both bodily and emotional; the severe illness or death of a close family member; a shocking or traumatic personal experience. In addition, sudden, unexpected changes in family circumstances might affect your ability to make academic progress as a consequence of their demonstrable emotional impact upon you, and may also be considered as mitigation.

Mitigating Circumstances Guidance for Students

The Department understands that for many students it may be difficult to disclose the details of these kinds of circumstances to those outside their family. However, the department and the University are fully supportive of students in difficult circumstances and want to assist if at all possible. All information received is treated confidentially. If you feel inhibited from talking to a personal tutor or other member of staff in the first instance, you may also consider talking to a member of the SSLC, the Students’ Union, or a counsellor for initial, informal advice.

In order for your circumstances to be considered, they must be conveyed formally and supported by the evidence. The University expects that you will discuss your circumstances before Exam Boards meet, so that they may be taken into account in good time. In order to give us the required permission, you MUST submit your mitigation and evidence through the Mitigating Circumstances portal in Tabula.

If you have any questions, please contact the Examinations Secretary appropriate to your year of study:

UG 1st Years: Professor Beat Kümin, 2nd years: Dr Simon Peplow, Finalists: Dr Colin Storer, Postgraduates: Dr Laura Schwartz

Mitigating Circumstances Panel

The Mitigating Circumstances Panel meets to consider cases put forward by students or members of staff directly before examination boards (June for Undergraduates or October for Postgraduates). There are separate Panels for first year undergraduates, intermediate/final year undergraduates, and postgraduates. However, the procedures and forms are the same in all cases. Members of the panel are bound by the confidentiality requirements specified by the General Data Protection Regulation. Normally the panel will act on the recommendation of the Personal Tutor or appropriate staff member; and students should be reassured that detailed disclosure will only happen to the extent that it is absolutely necessary. The recommendations of the panel (but not the circumstances themselves) are then passed on to and considered by the relevant examination boards but the student will not usually be informed of the specific outcomes of the Mitigating Circumstances Panel.

See the guidance above for the possible allowable outcomes from the Panel and further information.

Mitigating Circumstances Policy Information