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Assessment: Submission

TOPICS COVERED IN THIS SECTION:


ASSESSMENT DEADLINES

The dates and times by which you should submit your work for assessment are given on Tabula. A full list for all 2018-2019 UG module deadline dates can be found here.

Work should be uploaded to Tabula by the date and time specified on the system and following the online instructions. Please note that since this is an electronic system, it is very accurate, so even if you submit your work just one minute after the deadline, it will be marked as late and penalties will be imposed accordingly. Make sure you allow yourself plenty of time to upload your work and try not to leave this until the deadline day itself. If you encounter any technical problems with uploading your work which mean that you are unable to meet the deadline, these cannot be accepted as a valid reason for late or non-submission and penalties will be imposed accordingly. Work submitted by any other means (e.g. emailed to the Office or a tutor) will not be accepted.


FILE NAMING

While there is no "correct" way to name a file, we strongly urge you to adopt a robust convention for naming and organising your files before submitting work - this will help prevent you from accidentally submitting the wrong file.

A meaningful filename would contain your student number, the module code, assignment name and an indication that it is the final version, for example:

1234567 - HI127 - Source Review - FINAL.pdf

It is essential that you do not include your own name in the document or file name.

Please note that students who have to resubmit work beyond the deadline as a result of uploading the wrong file are subject to the usual late penalties (see below and the penalties page).

 

PRESENTATION AND REFERENCING

Please see the Presentation and Referencing pages for full presentation and referencing information. All work should be prepared using a computer. Computers for students’ use are available in the work areas in the Library and the Learning Grid. Hand written work is not acceptable.


PROGRESS

You should submit all required work on time and in the correct, acceptable format and using the correct method of submission. If you are experiencing any difficulties which are preventing you from studying and progressing as you would wish, you must inform your Personal Tutor who can offer support to help you deal with the difficulties and advise you on how these might be taken into account when assessing your performance. These difficulties may often be referred to as Mitigating Circumstances.


EXTENSIONS TO DEADLINES

Extensions to assessed work deadlines may be granted only in exceptional circumstances such as ill health and/or extreme personal issues. All extension requests must be made two working days in advance of the published assessment deadline. Working days are defined as Monday to Friday (inclusive).

Extensions will not be granted for last-minute illnesses or technical problems (including problems with Tabula, laptops, etc.). You should plan to submit your work well in advance of the deadline to avoid potential problems. We recommend submitting at least twelve hours (or one working day) in advance of the assessment deadline to avoid last-minute difficulties. Retrospective requests for extensions will not be granted. If serious circumstances prevent you from requesting an extension ahead of time, you should meet with your personal tutor to discuss an application to the Mitigating Circumstances Committee to be taken into consideration. This must be done as soon as possible.

Requests for extensions should be made via Tabula (remember to do this for each separate assessment, if you have multiple assessments due around the same time). You will need to state the reasons for your request and upload supporting evidence. Please note that you may be invited to meet with the Director of Undergraduate Studies before a decision can be made. If such a meeting is not deemed necessary, you will receive an email to advise whether or not an extension has been granted.

Please note that extensions will not be granted for computer or technical problems. Please ensure you leave enough time to download and check the file you have uploaded, and deal with potential last-minute problems, when you submit your assessment.

EXTENSION REQUESTS ARE ONLY ACTIONED MONDAYS-FRIDAYS 9AM-5PM. YOU WILL NOT GET A RESPONSE OUTSIDE THIS TIMESCALE, HOWEVER THE DATE AND TIME THAT THE REQUEST WAS MADE IS LOGGED.


ETHICAL APPROVAL FOR RESEARCH

When undergraduate research involves an element of oral history, use of questionnaires, or other research involving live participants, the supervisor must ensure that the student completes an ethical review form before conducting the research. In cases involving the NHS or acute ethical issues, the supervisor and Director of Undergraduate Studies will consult with the Arts and Social Sciences Research Ethics Committee and may need to seek approval from this Committee or from the NHS. In all other cases (the overwhelming majority), we accept that the normal process of supervision is sufficient to serve the purposes of ethical review. In these cases, there is no need for completion of any form.

In the very small minority of cases where a form does need to be completed, it must be signed by the student, the supervisor (who will assist in completion of the form), and the Director of Undergraduate Studies. The forms will be held in a special file in the Department. In line with the University’s requirements, a copy of the essay will also be held securely for ten years. Under extreme circumstances it would need to be considered by the Arts and Social Sciences Research Ethics Committee.