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Research Collaborative Storage Glossary


Approved for PI multi-institution

Many products in use at the University are cloud based or involve use of a cloud service in some way. Provided they have gone through assessment and / or have been approved by the software team, it is acceptable for them to be used. 

Approved for PI Warwick

There are circumstances where none of the preferred offerings are suitable. 



Files.Warwick is not in active development and is not as feature-rich as other collaborative storage options. It should not be a preferred solution for new collaborative research storage.


Non-approved cloud

Non-approved cloud services must be approved for use through the Procurement and 3rd Party Supplier Assessments ( process.


StorageNow for PI multi-institution

Those from other institutions undertaking research in this project will need to have IT Services accounts to access storage. For small (<200GB) projects.



The University has withdrawn the use of USB data storage devices except for certain academic research environments – subject to the ICO requirements. Read more here Working Securely: USB controls rollout 2021 ( 

Exceptions process is here: Request for an exception to a standard service or policy - Service Portal (