London Mathematical Society

grants for postgraduate research conferences

Before completing the application form please refer to the notes below:

1.	Please do not amend the structure of this form.

2.	Please ensure that you have complied with the rules on our website.  The general rules for grants can be found at (http://www.lms.ac.uk/grants/index.html).  Please follow the link for Postgraduate Research Conference Grants (Scheme 8) for the particular rules for this scheme, and for a checklist showing you what the Committee will be looking for while it is assessing your application.  If you require further assistance please email grants@lms.ac.uk.
3.	Applications will be acknowledged by email.

For office use only	Ref No:	

Application Form for Postgraduate Research Conference Grants - Scheme 8

Please either type or write clearly in Black ink on this form
This version is dated 27/03/09

1a.	DETAILS OF APPLICANT	1b.	DETAILS OF ORGANISER	
Full Name (with title eg Prof, Dr etc):		Full Name (with title eg Prof, Dr etc):	
Mr. David Holmes	
Address:		Address:	Warwick Mathematics Institute	
			University of Warwick	
			Coventry	
			CV4 7AL	
				
Email:		Email:	d.s.t.holmes@warwick.ac.uk	
Tel no:		Tel no:		
Fax No:		Fax No:		

2.	DETAILS OF PROPOSED CONFERENCE	
a.	Title of the conference:	
Young Researchers in Mathematics 2011	
b.	Venue:	
University of Warwick	
c.	Date:	
14th-16th April 2011	
d.	Estimated number of participants:	
190 PhD or postdocs, 15 invited speakers.  We also expect current Warwick postgraduates, undergraduates and faculty members to attend selected talks.	
e.	Will the meeting be open to all or only to invited participants? Please tick one box.	
	All						Invited participants only			
f.	Brief statement of the object of the meeting and its programme:	
Young Researchers in Mathematics (YRM) 2011 is a 3-day conference run by and aimed at doctoral and post-doctoral researchers within the broad area of Mathematics.
The conference aims to facilitate networking and collaboration between early career research mathematicians from different institutions, forming working relationships which will persist into the future. The event will take place at Warwick Mathematics Institute on 14-16 April 2011.In bringing the conference to the University of Warwick, the current committee aims to establish this unique event within the mathematics research community. 
The conference incorporates nine parallel subject-specific tracks, each allowing students to showcase and discuss their research in relevant seminars. All students will be encouraged to present their work in a formal setting. Furthermore, senior mathematicians will give both plenary talks and, within each track, keynote talks. The conference will therefore encompass a wide range of research topics, but in specialised settings. Building upon the success of YRM 2010, we aim to attract approximately 200 young researchers from institutions across the UK and internationally. Our provisional plan for the conference is:
Thursday: introductions; tracks; dinner; plenary lecture; social event
Friday: tracks; lunch; tracks; plenary lecture; party
Saturday: tracks; lunch; cultural activity; farewells
It is particularly important for early career mathematicians to establish working relationships with those at other institutions. Feedback shows that one of the key successes of previous YRM conferences is the provision of an excellent opportunity for networking through small groups, social activities and a friendly atmosphere. We feel this is of especially great benefit to researchers in academically isolated situations. We are making on-going efforts to promote YRM to small Mathematics departments across the UK and have already received enthusiastic expressions of interest. 
In 2011, for the first time in YRM’s short, vibrant history, the conference will be held away from Cambridge University. We consider this a crucial step in establishing YRM as an institution-independent conference. Changing locations annually will allow for wider participation in all aspects of the conference, including its organisation. Providing more young researchers with the opportunity to take an organisational role will resource the mathematical community. 
Warwick Mathematics Institute fully supports the conference and is providing valuable organisational assistance and advice. This is a student-run project and we are therefore very conscious of our budget and will be actively seeking to make our money go further. However, several previous funding streams, specific to Cambridge University, are not available to us.  A grant from the LMS could make a substantial contribution to our resources; in particular, support for invited speakers' and participants’ expenses. It would directly help us to keep registration fees down and thereby make the event as accessible as possible for research students.
Please see go.warwick.ac.uk/YRM2011 and youngresearchersinmaths.org  for further information regarding the forthcoming and previous conferences.	

g.	Please give the following details for the invited lectures to be given by established mathematicians:  name, brief address (department, institution, town, and country), title of talk. (We will expect that these speakers have provisionally agreed to attend.)	
Prof. Burt Totaro, FRS;     Algebraic Geometry;  DPMMS, University of Cambridge, UK
Prof. Kevin Buzzard;        Number Theory;         Dept of Mathematics, Imperial College, UK
Prof. Martin Liebeck;        Algebra;                    Dept of Mathematics, Imperial College, UK
Sir John Ball FRS;            PDEs                         Mathematical Institute, University of Oxford, UK
Dr. Mary Rees;                Dynamical Systems;   Dept of Mathematical Sci., Liverpool University, UK
Prof. Saul Jacka;              Probability                 Dept of Statistics, University of Warwick, UK
Prof., David Hand, FBA;    Financial Maths          Dept of Mathematics, Imperial College, UK
Prof. Raymond Goldstein; Mathematical Biology; DAMTP, University of Cambridge, UK

The following have been invited, but have not yet responded:
Sir Andrew Wiles FRS,  Sir Roger Penrose FRS, Professor Tim Gowers FRS, 
Professor Robin Ball, Professor Jeff Johnson, Professor Nigel Hichin, Professor Caroline Series	
h.	Participation of Women speakers: The Society expects that the organisers of conferences and activities who are seeking grants from the Society will: invite both male and female speakers, or explain why this is not appropriate or possible, and give consideration to the provision of mechanisms to enable participation by people with children or family responsibilities.  The full statement of the Society’s policy on Women in Mathematics is available at: www.lms.ac.uk/policy/wim_statement.pdf	
The University of Warwick has a nursery on site and mechanisms in place to provide crèche facilities when required.	
i.	Short talks and poster presentations:  We expect that almost all participants will give short talks or poster presentations.  (Exceptions, for example, would include research students who have only just begun.)  For any participants for whom you have the following details, please list them here: name, brief address (department, institution, town, and country), title of talk or poster.	
The majority of time will be given over to student talks with only one keynote talk per track.  Registration will open shortly and all students will have the opportunity to apply to give a talk. At least 100 talks can be accommodated, and more if demand requires it.	

3.	TOTAL BUDGET
The Committee wishes to assess the total budget for your conference, including income and expenditure not covered by the figures in section 4 of this application.	
EXPENDITURE
a.	Invited speakers:
	Please give estimates for each of the (normally two or three) invited speakers.
	
i)	Fares	

12 external invited speakers @ £100	Amount £
1200	
Total	1200	
ii)	Accommodation and subsistence	

Accommodation for 12 external invited speakers @ £69 pppn
Food/drink for 15 invited speakers, 2 lunches, 2 dinners, tea & coffee @ £34.50 pppd	Amount £
1656
1035	
Total	2691	

b.	Other participants:	
	Expected Nos.	Expected cost per person	Total £	
i)	Fares	150	Participants will fund own travel	0	
ii)	Accommodation and 	subsistence	100 residential
190 food & drink	£55 pppn
£55.50pp for whole conference

Total	11000
10545

21545	
c.	Publicity (e.g. printing of circulars, postage, etc.) and hire of rooms:
	The Society does not normally make grants to cover these items.	

Advertising including postage and posters 
Hoodies for committee members 8 @ £16
T-shirts for track chairs 10 @ £10

Room hire has been waived by Warwick Mathematics Institute	Amount £
 55
128
100	
Total	283	
d.	Staff costs (e.g. secretarial etc):
	The Society does not normally make grants to cover these items.	
	Amount £
0	
Total	0	
e.	Social events (e.g. conference reception and dinner):
	Please describe them here. We expect the costs to have been included in 3a(ii) and 3b(ii) above.  Please tell us here the cost per person of the social events.	
Thursday social – to be arranged (possibly a karaoke evening)
Friday conference dinner – pizza and party (disco, musical entertainment)
Costs (incl. food/drink costed in appropriate sections above) = £23.25 pp (190 people)
                                                                                        = £4418 Total
Costs (not incl. food/drink costed above) = £1000 total	

f.	Other costs not listed above:	

Conference Packs 205 @ £5	Amount £
1025	
Total	1025	
Total Expenditure	£27744	
INCOME	

g.	Registration fee per person: with accommodation       = £80 (100 people)
                                                    without accommodation  = £25 (90 people)
	Amount £
8000
2250	
Total estimated income from fees:	10250	
Please describe what this income will be used for, and in particular how much of it will be used for administrative costs.  Programme Committee would expect this component of the fee normally to lie between £10 and £20 per day.

£25 non-accommodation element will be used for food, drink and conference packs.
The accommodation is subsidised - £55 accommodation element is 50% of the total accommodation cost.	
h.	Grants received:	

Roberts Fund
Warwick Complexity Science Doctoral training Centre	Amount £
500
500	
Total	1000	
i.	Pending applications:
	Please include the date on which you expect to hear the result.	

IMA

We are expecting funding from Winton Capital as in previous years following discussions with them at YRM 2010 (Winton funded £6000 for YRM 2010).
We will also seek sponsorship from EPSRC, academic publishers, IOP and industrial sponsors.	Amount applied for £
1200	
Total	1200	

4.	APPLICATION TO THE LMS
Please indicate the precise purposes for which the grant is required, using the table below:	
Section	Amount £	
3a Speakers’ travel, accommodation and subsistence	3891	
3b Contribution to costs of research students attending the event	1000	

Total amount applied for	4891	

Signature of Applicant		Date		
Signature of Organiser		Date		
If the applicant is not a member of the London Mathematical Society, then this application form should be signed by a member who is prepared to support the application:	
Name of Member		Position		
Signature of Member		Date		
Personal data provided on this form may be held and processed on the Society’s computer.  A summary of the Society’s data protection policy, including the rights of subjects upon whom data is held, is obtainable from the Administrator