Event Checklist

Set date - try to ensure as many on the team as possible are available (using a Doodle poll).
Estimate number of attendees
Think about any equipment you might need, and how to get it
Book a room (Try to book time before and after the event is scheduled, for setup and breakdown time). Warwick central room booking system
Write a blurb describing the purpose of the event.
Put it up on the Events page of our website (do this as soon as you have a date/time).
Create an online booking form.
Put it on our calendars (both public and private ones)
How will the event be recorded? E.g. designate a team member as 'archivist' for the day

Order food and drink (can be amended later if numbers change significantly)
Design poster/slide
Start posting on Twitter and Facebook - every couple of days
Send mass emails about the event to the following lists (on the Gendered Knowledges account): Mailing List; Departmental Mailing List; Staff. Note: If it's a small reading group-type event, it might be more appropriate to send this 1 week prior to the event.
Send posters to team for distributing in relevant faculties/departments.
Send poster/slide to Amy Clarke in IATL, and to PG Hub and Research Exchange for posting in respective facilities. (amy.clarke@warwick.ac.uk; pghub@warwick.ac.uk; researchexchange@warwick.ac.uk)

Up the Twitter and Facebook campaigns - post stuff daily.
Send mass emails, if you haven't already.
Write a blog post, explaining the purpose of and reasoning behind the event as well as announcing date/time etc.

Send recordings/photos etc to Anna for posting on website
Write follow-up blog post reporting and reflecting on the event (or assign someone else to do so - or both!)
Reflect on what went well and what could have been better. Add stuff to this checklist!