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Welcome information for New Students

We are delighted to welcome you onto the MIBTP programme which starts on Monday 27th September 2021.

This page is constantly being updated when new information becomes available; if you have any questions not covered on this page, please do contact the MIBTP team.


We want to reassure you that our plan is to welcome new students from September, with induction taking place week commencing 27th September and taught modules starting the following week, 4th October.

First and foremost, we want to ensure the safety of our students and so for the next academic year, we will modify our teaching approach to reflect the changing circumstances we find ourselves in. Teaching during term 1 will be delivered online (live lessons), with approximately 4 days of optional in-person teaching.

Each university within the partnership is working towards for the full reopening of campus, which includes retail, entertainment and sporting facilities. This will be done with the safety of the student in mind and following the guidance of the government and Public Health England.

COVID19 and accommodation

As the term 1 teaching will be online, students are not required to be physically in the area, however, international students should be local in order to meet the terms of their visa. There are benefits to being close to campus, because term 1 is about more than just our teaching – it’s about starting to make a network of contacts both within and outside MIBTP and about starting to settle in to the local area. Further guidance with regards to finding local accommodation can be found below.

COVID19 - further guidance

The information on this page is relevant to ALL students from the three MIBTP collaborative universities, Aston, Birmingham, Harper Adams, Leicester and Warwick; please take the time to read though it carefully before joining us.

Induction (week 0 - week commencing 27th September 2021):

  • Induction will take place from Monday 27th September to Friday 1st October (inclusive).
  • For 2021 entry, induction will take place online.
  • A full weeks induction schedule has been put together for you. Joining instructions will be included on this draft schedule shortly.
  • All MIBTP students will be issued with a laptop (spec to be confirmed). We strongly advise that you purchase a bag or sleeve to protect the machine from damage. (Please note that the laptop remains the property of the University). We also suggest that you insure the laptop but please ensure that you inform your insurer that the machine is the property of the University of Warwick.

Pre-Arrival at the University of Warwick (non-Warwick students)

As you will be completing your term 1 training at the University of Warwick and visiting Warwick periodically during your studies for cohort meetings and potentially mini-projects etc we would like to register you at Warwick as visiting students. Registering at Warwick will enable you to gain access to University buildings, library and IT facilities etc.

How to register

  • Please complete a Warwick Postgraduate Application form Select Course code: P-C1PBA: Life Sciences PhD (MIBTP: Non-Warwick students only)
  • Qualifications: Please complete this section as this information will be required for creating your JeS record (BBSRC information database)
  • References: Please leave the reference section blank (or enter not applicable) as we do not require references to be submitted. If you enter referee email addresses an email will automatically be sent to the referee requesting a reference.
  • Please note that you will not be required to submit any documents, as this exercise is purely to add you into the Warwick system, so that you can gain access to the university etc.

Pre-Arrival at the University of Warwick (University of Warwick students)

  • It is important for you to have received (and accepted) an unconditional offer of a place at Warwick before your start date. If you haven't yet received an unconditional offer please ensure that any conditions set out in your offer email are satisfied as soon as possible.
  • International students must hold a tier 4 visa. Information with regards to this process can be found on the UoW website.

Enrolment at the University of Warwick (all students)

Below are the tasks you need to complete as part of enrolment. You will receive an email from the enrolment team 4-6 weeks before your course start date, or within a few days of accepting your unconditional offer if this is later, asking you to complete all of the tasks below. Please do not try to complete Course Registration until you have received this email.

  • Upload a photo for University ID Card - Online photo submission.
  • Registration - As a part of the course registration process you are agreeing to the University of Warwick's regulations. Please read these regulations. When you receive the email from the enrolment team, please complete your online course registration. If you haven’t studied at Warwick before, a temporary password will be created for you so that you can access Student Records Online and begin the course registration process. To create a temporary password, you will need the following:
            1. Your Warwick University ID (seven-digit number on your Offer Email)
            2. Date of Birth
            3. Family Name
You will need access to the email address that you have registered with us (your temporary password will be sent here).
If you already used Student Records, you can log in with your Warwick University ID and your existing password.

Financial information: The financial information requested during the enrolment process is a little unclear; please select the following options:

- In the Tuition Fee: Payment options box, please select “A department within the University of Warwick is paying all or some of my tuition fees".

- Sponsor name: MIBTP

- Department / Contact name: School of Life Sciences (Kerry Davies)

- Sponsorship amount: £4,500 (Warwick students), £1,500 (non-Warwick students)

- Agreement with internal department: MIBTP will cover the full payment of fees for the duration of my studies.

  • IT Services Account - Once you have enrolled you can apply for your IT services account; you will need access to this on day 1 of induction.
  • University card - You can collect this on campus by visiting the student reception at Senate House.

All students will also register at Aston, Birmingham, Harper Adams and Leicester to allow for easier connectivity when attending these universities for masterclasses and cohort events. Please ensure that you have registered at all 5 universities before you join us to give adequate time for the process your details.

Registering at Aston University (non-Aston students)
  • To apply to Aston University as a visiting student, please go to the website
  • Select ‘Making Your Application’ from the purple navigation bar (or scroll down towards the bottom of the page until you reach the ‘Making an Application’ section).
  • Click on ‘Select Online Application Form’, which presents you with a series of drop-down boxes. Please complete the drop-down boxes as demonstrated in the below screenshot below, ensuring that you select ‘HLS Research Exchange Student (MIBTP) 2021/22’ from the ‘Select Degree Programme’ drop-down box.

    • Once you have entered this information then select ‘Apply for selected Degree Programme’. This will then take you to a new screen when you can register on to the system to create a new account as a new user.
    • As part of the process you will be asked to provide various documents to support your application. However, for the purposes of your visit to Aston University you only need to provide the following information*:
    • A copy of your current, up to date, CV/resume, including details of your PhD course
    • The project title (You can simply put ‘MIBTP Visitor’ here)
    • Confirmation of your PhD course of study (or a letter from your PhD institution/MIBTP), this can be uploaded against the degree transcript section. This only needs to be uploaded if available, please do not worry if you do not have such a letter to hand
    • A scan of your current passport

    *Note: For any other documents that you are requested to provide please upload a word document saying not needed. Please do not include reference information; instead upload a word document saying not needed. When we receive your application, we will contact you if we feel any other information is required.

    If you experience any difficulties, please contact the Aston University PGR Admissions Team

    University card - Cards should be sent out to you but if you have not received a card by the time you need to visit Aston, you can request one via Solve, on the IT Helpdesk intranet page (you'll need your Aston login to do this).

    Registering at the University of Birmingham (non-Birmingham students)

    In order to register at Birmingham, you will need to complete the Birmingham enrolment form and return it to the Research Student Administration team via email. Birmingham will also require a scanned copy of your Biometric (photo) page of your passport for their records; please include this when you email your form.

    If you require a student route visa, please also provide a scan of your Biometric Residence Permit (BRP) card, and/or entry visa stamp (vignette).

    University card - your card will be posted to you if you have completed the online registration form by 10th September giving a UK address. Otherwise, you can collect it from the Welcome Hub on the Green Heart, in the centre of campus.

    Registering at Harper Adams University (non-HAU students)

    Please contact the PGR team with the following information so that they can email you an individual link to register. In the subject line please use the text MIBTP registration:

    • Full Name
    • Date of Birth
    • Email address
    • Contact telephone number

    The postgraduate admissions team can also be contacted via email or telephone (01952 815289) should you have any issues.

    University card - Ensure that you have fully enrolled and uploaded a photo for your student ID card. When you are visiting campus and would like to collect your card, please email the PGR Office and they will make the necessary arrangements.

    Registering at the University of Leicester (non-Leicester students)

    In order to register at Leicester, please complete the online registration form; please ensure that you indicate that you are an MIBTP student on the form. Leicester will also require a scanned copy of your passport for their records; please email this to the admissions team once you have submitted your online application. The Leicester PGR admissions team will then make contact to confirm your registration.

    Please ensure that you log into your Leicester IT account straight away or your password will expire; if this does happen, you will need to contact Leicester IT by email or telephone (0116 252 2253) in order to reset it.

    You may receive an automated email asking you to attend the university in order to show your identification; MIBTP students do not need to do this and you can ignore this email.

    University card - You can collect your Leicester University ID card at any time from the Student Services Centre, which is located on the second floor of the Percy Gee Building and the opening hours are 11am to 3pm, Monday to Friday.

    Parking at the University of Warwick

    As PhD students, you are eligible to apply for a parking permit to use the staff carparks at the University of Warwick. The current cost of this for PhD students is £24.22 per month. Once you are fully enrolled, you can apply for a parking permit, as follows:

    • You can purchase your certificate online;
    • Click on permits, then University parking permits

    • Please click in the orange box ‘Your Permit – Apply/Update/Cancel’

    • The next page gives more information and you should ensure that you have read the relevant sections. Click again in the orange box ‘Your Permit – Apply/Update/Cancel’.

    • You will need to follow the instructions and complete your details. Once you have inserted your information you will be able to select your preferred permit start date.

    • This will give you access to Car Park 1, 1a at Gibbet Hill and Car Park 6. It also gives you access to the staff car parks on main campus.

    • Non-Warwick students may not want to apply for a monthly parking pass, in which case you can park in the visitor’s spaces at a cost of £7 per day. Visitor parking is located along the left-hand side of car park 1 (also indicated on the UoW map); please note that these spaces fill very quickly and early arrival (before 9am) is advisable. Alternative visitor parking can be found on main campus.

    • The university has implemented a ‘pay by phone’ system. This service is mobile-friendly so is easily accessible on campus using your phone.
    • You will see signs in the car park telling you how to pay, advising you to enter the web URL with its own unique location code in your browser address bar at
    • You can see details of car parks online in advance to help you plan your journey.

    • Please see the car parking website for further information.

    • There are various public transportation options for getting to Warwick, including bus, train and shuttle. This information can be found on the travel directions page on the Warwick website.
    Travel between universities and accommodation:

    You will see from the foregoing that you will need to attend a university away from the one you are to be registered at for significant periods of year 1. In particular, in Term 1 you will need to be able to attend Warwick for all the training as part of the taught modules. We hope you will not restrict your choice of masterclass to one university and you must take at least one of your mini-projects away from your place of registration. Transport for some collective activities may be provided, but you will need to organise daily or weekly travel to suit the choices you make.

    • In recognition of the need for extra travel and/or short-term accommodation in year 1, MIBTP will add £850 to your year 1 stipend in order to off-set unusual costs.
    • Whilst we cannot source accommodation for you; we do provide some useful information with regards to finding local accommodation for each university.
    • See current student blogs (below) for ideas about how best to plan accommodation and travel during the training year.
    Stipend payments

    Your studentship will pay you an annual tax-free stipend at the UKRI recommended rate; in academic year 2021-22 this will be £15,609 (paid monthly in advance).

    University of Warwick students:

    In order to receive your monthly stipend payments, please ensure that you submit your bank details to student finance in good time; the first payment will be made around 1st October (you will need to have completed enrolment before you can enter your bank details). Students should enter their UK bank details online as follows -

    • Login to
    • From your Student finance page select the “Providing Your Bank Details” tab on the left
    • Then click on the “Collecting bank details for payments to students” screen.
    • Select the "PG Payments (payments for all PG students except PGCE)" Awards from the drop down list and continue to enter your bank sort code and account number.

    Once bank details are uploaded students cannot change them without contacting student finance first to delete what’s online before entering new information. Students should email if they need to amend their bank account details.

    Aston, Birmingham, Harper Adams and Leicester students:

    You will be contacted by your registered university with details on how to set up your stipend payments.

    UK bank accounts for EU students

    Please note that you must have a UK bank account in order to receive stipend payments. Traditional UK accounts require a UK home address, however some banks offer overseas accounts and there are online only accounts students can open in advance of moving to the UK. Please note that the University does not recommend any one account for students to use. Students should also be aware that not all online banking solutions are protected by a recognised financial regulatory body (e.g. the Financial Conduct Authority (FCA) in the UK); please consider this when making your decision. However, such accounts are useful as a short term option ahead of arrival in the UK and setting up a full UK account for your ongoing needs.

    Pre-Arrival mathematics / biology & R revision (optional)

    During induction week, you will receive mathematics training in order to prepare you for the taught modules which begin the following week. Due to the intensive nature of this training, we suggest that you look over some of the material below in order to prepare yourself:

    Khan Academy
    Introduction to functions
    Differentiation introduction
    Differentiation rules
    Integration introduction
    Integration rules
    Introduction to statistics
    Hypothesis testing introduction
    Hypothesis testing
    Vector algebra


    MIT Open Courseware

    R revision

    If you feel the need for further instruction, we recommend the text book Mathematics for Biological Scientists.

    For students from a non-biological sciences background who would like to prepare themselves for the biological element of the training, we would recommend the text book Molecular Biology of the Cell.

    Taught modules schedule

    The Quantitative skills module takes place in term 1 (October to December). This module provides training in quantitative skills that you will use in your PhD projects. There are four elements to the module:

    1. Computer programming: to provide you with basic knowledge of the programming language R and give you the skills and tools to be less dependent on existing software.
    2. Statistics: to introduce you to statistical methods you will meet frequently in the biosciences, and provide you with tools to apply them yourself in R.
    3. Data Science: to introduce you to the core principles of machine learning and artificial intelligence, and allow you to explore how these can be exploited in bioscience.
    4. Data analysis: to allow you to apply your new programming skills to specific problems in bioinformatics and epidemiology.

    Students will also have free time each week for independent study. The computer programming and statistics modules are assessed by written tests (this year these will be taken online/remotely). The Data Science and Applied Analysis modules are assessed by coursework.

    In December of term 1, you will also undertake the following modules:

    Science Communication: This module will help students gain the skills and confidence required for effective science communication. It will take place during week 10 at the University of Leicester (it is likely to run online this year).

    Responsible research and innovation: Students will explore the RRI toolkit and examine Citizen Science, Open Access, Public Engagement, Publication Ethics, Equality and Diversity and Gender Equality in research and innovation. This will take place at Aston university during week 11 (this is likely to run online this year).

    A term 1 teaching schedule has been put together for you.

    Student handbook
    • Please ensure that the MIBTP team has a current email address for you; if using an UG university email address, please update your contact details before this expires.
    • From induction week, all contact from the MIBTP team will be made via your Warwick email address. If this is not your first choice of email address, please ensure that a forward is set up from your Warwick address to avoid missing any important communication.
    Student blogs - training year Q&As

    The following question and answer pages were created by current MIBTP students of the programme. They answer the most common questions regarding the MIBTP programme and provide tips and ideas for organising accommodation, mini-projects and PIPS. It is worth reading all of them, not just those which seem to correspond to you best (e.g. same University, department) as they are short and all contain valuable insights.

    Alex Baker
    (Warwick iCASE)

    Kristiana Brink
    (Leicester MIBTP)

    Sara Calzolari (Birmingham MIBTP)

    Nic Coltman (Birmingham iCASE)

    Emma Condon (Leicester MIBTP)

    Sophie Edwards (Birmingham MIBTP)

    Chris Graham
    (Warwick MIBTP)

    Matt Harwood
    (Warwick MIBTP)

    Amanpreet Kaur (Leicester MIBTP)

    Cathal Meehan (Warwick MIBTP)

    Ollie Odell
    (Birmingham iCASE)

    Parisa Pordelkhaki (Birmingham MIBTP)

    Anjana Radhakrishnan (Warwick MIBTP)

    Luke Richards (Warwick iCASE)

    Melissa Shaw (Leicester MIBTP)

    Jessica Scivier (Birmingham MIBTP)

    Rory Cunnison (Leicester MIBTP)

    Thomas Maccreath (Warwick MIBTP)

    Liz Nabb
    (Birmingham iCASE)

    Induction week slides
    • Welcome briefing
    Postgraduate events / information
    • The Welcome to Warwick webpages include further information for postgraduate researchers as well as details on the week of postgraduate welcome events (outside of MIBTP) taking place at the university from 27th September;
    • The University of Birmingham offer similar information on their welcome pages;
    • This information for Leicester students can be found on the University of Leicester website.
    • Welcome information at Aston University can be found on their website.
    • Harper Adams University welcome information can be found on their welcome pages.


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    Any other queries?

    If you have any other queries, please contact the MIBTP Officer, Kerry Davies at any time.