The University’s annual leave allowance for full time employees in grades 1A to 5 is 30 days.
The University’s annual leave allowance for full time employees in grades 6 to 9 is 34 days.
These allowances include four customary leave days or specific shut-down periods as specified by the University or by the Head of Department/line manager.
Record your annual leave in SuccessFactors. Further information on annual leave & SuccessFactors can be found here: Annual Leave (warwick.ac.uk).
New Starters
Payday for salaried staff is on the 24th of each month, or the Friday before if the 24th falls on a weekend or bank holiday.
Payday for Unitemps is on the last working day of the month.
As a valued member of the Warwick community, you have access to one of three attractive pension schemes - Universities Superannuation Scheme (USS), University of Warwick Pension Scheme (UPS) or NHS Pension Scheme. Further details of each scheme including how you opt in or out and how much you pay into the scheme can be found hereLink opens in a new window.
You must visit Senate House to collect your card. You will need to present your passport and a printout of the induction email received from the Chem-Admin team. Ensure that your University ID number has been created before collecting your card. Chem-admin@warwick.ac.uk will be able to verify this.
Prior to collecting your card, you will need to upload your photo here: photos.warwick.ac.uk/yourphoto. Please note that you will only be able to do this once you have registered your ITS account.
Leavers
Your annual leave balance will carry over to your new role.
It is both you and your line manager’s responsibility to ensure all annual leave is taken before your end date. This may involve taking holiday at the end of your contract.
Your P45 will be forwarded to the address held in SuccessFactors, please ensure your address and leaving information is up to date.
In order to gain an understanding of the reasons why staff leave the employment of the University and to help identify any improvements that can be made to employment practices or staff services, we encourage staff to carry out an Exit Interview with their Line Manager using the following form. If you prefer to do an optional exit interview with another person through video chat, please contact Chemistry admin by email chem-admin@warwick.ac.uk.
Please return your exit interview form to Jane Shepherd, Administrative Officer J.Shepherd@warwick.ac.uk
Upon leaving the University and after your last payment from payroll, the HR Pensions Team will inform the Scheme Administrator that you have left the Scheme. They will write to you about your benefits. If you need further information, please contact hr.pensions@warwick.ac.uk or visit the Pension webpagesLink opens in a new window
It is possible to request copies of payslips directly from Payroll payroll@warwic.ac.uk after leaving the university.
Sickness Absence
If an employee cannot undertake normal duties due to ill health they should notify their line manager (or a nominated person within the department) of their absence by telephone as soon as possible on the first day of absence and, normally, before the start of their normal working day.
In exceptional circumstances, if an employee is unable to contact their manager personally, they should make alternative arrangements e.g. ask a family member to call on their behalf. Please refer to the sickness management policy Link opens in a new windowfor more details.
The University recognises there may be times when employees require time off work to cope with unforeseen circumstances and we are committed to ensuring that compassionate leave is granted in a fair and equitable manner across the University. This Compassionate Leave PolicyLink opens in a new window details the process and eligibility of employees to submit applications for paid leave on compassionate grounds.
A fixed-term appointment may be terminated during the period of the fixed term contract by either side by providing the appropriate notice under the contract of employment.
Any employee with two or more years’ continuous service will be entitled to a Statutory Redundancy Payment. This amount will be calculated by the Central HR Department.
Where the fixed term contract is less than two years, the consultation process is still required even though the employee will not be entitled to a redundancy payment.
Where an employee’s post is confirmed as becoming redundant, employees who have two years’ service by the end of their notice period will be entitled to reasonable paid time off to look for alternative work and attend interviews etc. Employees should make appropriate arrangements with the relevant line manager.
This is in addition to any annual leave you may have. You will need to inform your line manager of the days you require, and this will be allowed without recording as annual leave.
Maternity Leave
Congratulations! You should initially contact your line manager, they should then contact our HR Business Partner and arrange a meeting with you to discuss available options.
Ensuring your personal details are up to date and accurate are really important. You can update your personal details in our self-service online HR tool. Details can be found here: Personal Details Amendments (warwick.ac.uk).
Travel
We have a new travel process that is outlined here: Travel (warwick.ac.uk). If you have any questions please contact chem-admin@warwick.ac.uk.
Or you can confidentially discuss with Ann Dixon and/or Jane Shepherd.
Misc.
Please contact the Chem-Admin team on chem-admin@warwick.ac.uk allowing time for the reference to be completed. Please state if there are specific pieces of information required on the reference.
