Forms that you will need:
Name Description Declaration Form The Library Declaration and Deposit Agreement should be completed and bound in with the thesis immediately prior to the title page. Submission form Keep this separate from your thesis
Candidates submitting a thesis for a higher degree by research should complete Part 1 of this form and take it to Student Reception, Senate House, together with the following:
- 1. Two soft-bound copies of their thesis
- 2. Two electronic copies of their thesis, each saved in a single file in pdf format, on two CD-Rom, clearly labelled with their name and student ID number
Additionally candidates re-submitting their thesis for re-examination are required to provide:
- 3. Two copies of a memo written by the student detailing how the revisions required by the examiners have been addressed
- 4. Payment for the re-submission fee.
Submission form for Published Work Only complete this form and submit it separately to your thesis if you are presenting a PhD by Published Work
Email: graduateschool at warwick dot ac dot uk
Telephone: +44 (024) 7657 5533
Will I still have access to University facilities after I submit my thesis?
Upon receipt of a correctly submitted thesis, your period of registration will be extended to allow you access to the University's facilities during the examination period.
How long does the examination process take?
As long as your examiners have already been appointed your thesis will normally be sent for examination within a few days of submission. Examiners are asked to examine the thesis within a maximum of four months from the date on which they receive it (two months for Master’s by Research). The Graduate School will do its best to inform you if it seems likely that there will be a delay in the examination beyond this period.
The examiners’ decision is subject to the approval of the Chair of the Graduate Studies Committee of your faculty who will scrutinise the examiners’ reports before recommending the award of your degree by the Senate.
Should the examiners suspect plagiarism, the examination process shall be stopped and an investigation undertaken as outlined in the Investigating Committee of the Senate page.
All candidates for doctoral degrees and for the degree of MPhil are required to attend an oral examination which is normally held at the University. Candidates for other degrees may also be required to attend such an examination.
Examinations are arranged by the internal examiner or examination advisor. It is only in very exceptional circumstances that the examiners will agree to an oral examination being held away from the University or by video conferencing, and such arrangements require the approval of the Chair of the Board of Graduate Studies.
Candidates should consult with their supervisors and/or the internal examiner/examination advisor concerning the likely timing of an oral examination. If you have any particular constraints with regard to the timing of the oral you should ensure that the internal examiner or examination advisor is aware of these. In such circumstances, efforts will be made to arrange the viva at a time which is as convenient as possible for you, but the day chosen will depend on the other commitments of the examiners.
Pass, subject to Minor Corrections
“(First submission only, not available for a resubmitted thesis). That the degree be awarded, subject to major amendments or corrections as defined below. In this instance, the examiners should advise the student of the required corrections and the deadline.”
A candidate will frequently be asked by the examiners to make minor corrections to his/her thesis before the examiners recommend the award of the degree and the thesis is in a satisfactory state to be lodged in the University Library. Such corrections will typically include removal of typographical errors and possibly re-writing of very limited sections of the thesis. If you are required to complete minor corrections, the examiners should explain to you the changes required and you should complete them to the satisfaction of the internal examiner (or a nominated external examiner, where no internal examiner has been appointed) within the period specified by the examiners, up to a maximum of three months. You will not receive any confirmation letter from the Graduate School of this outcome.
Once you have completed any minor corrections to the satisfaction of your examiners, you should arrange for your thesis to be hard-bound according to University specifications, as set out in the Guide to Hard-Binding Your Thesis, and submit it to the Graduate School, together with an electronic copy on CD-ROM in PDF format. You should also check directly with your department as to whether or not they also require a copy of your final thesis. Note: You may wish to place an online order with Warwick Print for these items, as they can deliver directly to the Graduate School. Please note when completing the order form you should specify Library Binding. The pages of your thesis have to be stitched along the spine for longevity and therefore we are unable to accept bindings which have the pages bound by any other means, such as glue only.
Pass, subject to Major Corrections (this option will only be available to students who undertake a viva on, or after, 2
If your examiners feel that alterations of a more substantial nature are needed to your thesis then they may recommend major corrections. Major corrections should not entail a significant amount of further research or analysis. If you are asked to complete major corrections, the examiners should explain to you the changes required and you should complete them to the satisfaction of the internal examiner (or a nominated external examiner, where no internal examiner has been appointed) within the period specified by the examiners, up to a maximum of six months.
Once you have completed any minor corrections to the satisfaction of your examiners, you should arrange for your thesis to be hard-bound according to University specifications, as set out in the Guide to Hard-Binding Your Thesis, and submit it to the Graduate School at Senate house, together with an electronic copy on CD-ROM in PDF format. You should also check directly with your supervisor as to whether or not they also require a copy of your final thesis. Note: You may wish to place an online order with Warwick Print for these items, as they can deliver directly to the Graduate School. Please note when completing the order form you should specify Library Binding. The pages of your thesis have to be stitched along the spine for longevity and therefore we are unable to accept bindings which have the pages bound by any other means, such as glue only.
If you are asked to resubmit your thesis you will be informed by the Graduate School which will send you a single note of guidance prepared by the examiners on the revisions you are required to undertake. A time limit will be set for the resubmission and this must be strictly adhered to. There will be a fee payable when you resubmit and you will be informed of the current level of fee when you are notified formally by the Graduate School of the requirement to resubmit.
When you resubmit your thesis to the Graduate School Office, you should submit two soft-bound copies and two electronic copies, each saved in pdf format on two CD Roms. You should also attach a memo detailing how you have addressed the requirements for revision set out by your examiners in their single note of guidance to you. Under the University’s regulations, the examiners may allow you to resubmit your thesis once only and they may choose to hold a second viva voce examination if they wish.
Availability of Examiners' Reports
Examiners' reports remain confidential to the examiners, the examination advisor if one is appointed, the Chair of the appropriate Graduate Studies Committee, the Graduate School and the external adjudicator if one is appointed, until the reports have been formally approved by the Chair of the appropriate Graduate Studies Committee. After that, the Graduate School will release the joint examiners’ report to you via your department. Independent reports will not normally be released. Should you request copies of the independent reports, providing that the examiners have indicated their willingness for these to be shared, these will also be provided by the Graduate School. Should you request copies of your examiners' reports by submitting a Subject Access Request under the Data Protection Act, we would be legally obliged to release these.
In the unlikely event that the examiners recommend that the thesis be failed or that you be awarded a lower degree than the one for which you were registered, you have the right of appeal to the University. Further information is available at postgraduate reseach appeals. All correspondence relating to appeals should be addressed to firstname.lastname@example.org.