The Constitution of the Warwick Medical School Intra-School Committee
1.1 The Committee shall be known as The Warwick Medical School Intra-School Committee.
2. Aims & Objectives
2.1 To provide an integrated forum for The Warwick Medical School’s various committees, in order to improve communication and cooperation between all MBChB students at the University of Warwick. With the aim of:
a) Improving awareness of resources available to WMS students
b) Helping students in any venture by drawing on the combined experience of committee members
c) Making widespread issues known at local level through debate
d) Making widespread issues known at a national level through the BMA Medical Schools Committee (MSC) Rep
e) Disseminate information that concerns all students, to all students.
2.2 The Committee Membership, as members of the Warwick Medical School, shall be subject to the rules and regulations of the University of Warwick.
3. Decision Making
3.1 The monthly meeting of the Warwick Medical School Intra-School Committee shall be the sovereign body of the Committe.
3.2 The Chair of the Warwick Medical School Intra-School Committee shall call, on average, one meeting per month, or a total of at least nine meetings of the Committee per academic year.
3.3 Decisions will be made by voting.
4.1 Elections of the ISC Chair are carried out by BMA Head Office in London via a postal ballot in June.
4.2 Nominations of the ISC Secretary are presided over by the ISC Chair in September of each year. Nominations can be submitted to the Chair by any MBChB student in any year. In the case where there is more than one nomination for the post, the ISC Chair will anonymise applications and the ISC Year Reps will collectively chose the most suitable candidate.
4.3 Elections of the ISC Reps are presided over by the ISC Chair in September of each year. Nominations for the ISC Rep come from each year group. In the case where there are multiple candidates for one year, an election will take place on-line.
4.4 If the post of ISC Secretary or ISC Year Rep becomes vacant, a replacement shall be elected immediately following the procedure stated above.
4.5 If the post of ISC Chair becomes vacant, a replacement shall be chosen in consultation with the BMA.
5. Membership & Quorum
5.1 Membership of the Committee shall be:
a) The Committee Chair
b) The Committee Secretary
c) One First Year ISC Student Rep
d) One Second Year ISC Student Rep
e) One Third Year ISC Student Rep
f) One Fourth Year ISC Student Rep
g) The BMA Medical Schools Committee Representative
h) One Staff Representative
i) The Education Officer & Deputy President of the Students’ Union
j) The Undergraduate Medical Faculty Representative
k) One Representative from the Student-Staff Liaison Committee, ordinarily the student Chair of that committee, or a student nominated by that group.
l) One Phase 1 Management Group Representative
m) One Phase 2 Management Group Representative
n) One representative from each WMS society, as nominated by that individual society
o) The Careers Advisor Representative.
5.2 All members as defined above shall have the Rights of Speech.
5.3 All members, with the exception of staff and the ISC Secretary, shall have the Right of Voting.
5.4 Observers may attend committee meetings and may be allowed to speak by invitation, but shall not have the Right of Voting.
5.5 The Chair shall be responsible for the conduct of the meeting, shall be responsible for interpreting and giving his/her ruling on all disputed matters of procedure, order and competency.
5.6 The Chair shall represent the Committee to external bodies. This includes attending as the student representative at the monthly School Management Team (SMT) meetings.
5.7 Society Representatives shall be excluded from quorum. At all meetings of the committee eight members shall constitute quorum - 55% of membership, excluding Society Representatives. Any decisions taken when quorum has not been reached can not be considered binding.
5.8 The adjournment of meetings shall rest at the discretion of the Chair, who shall bear in mind the suggestions of the members in deciding the time of the adjournment.
5.9 The chair shall have the casting vote in the event of there being an equality of votes for and against a proposal.
5.10 The Secretary shall be responsible for the distribution of all documents for the meeting, and for the keeping of accurate minutes of these meetings.
6. Amendments to the constitution
6.1 Any alterations to the Constitution must be ratified by the Warwick Medical School Intra-School Committee.
Created by Cleo Longworth, 31 January 2007;
Amended by the ISC, 06 February 2007;
Ratified by Mary Elliott, 02 March 2007