Skip to main content Skip to navigation

Academic Progress Group


The Academic Progress Group has members from the academic staff of Phase I and Phase II of the course. It is chaired by Dr Ken Flint

Tel: 02476 150475

The Academic Progress Group has two main roles:

  1. To support students in achieving their academic potential during the MB ChB course.
  2. To ensure that students are fulfilling their academic obligations in relation to the MB CHb course.

Within these roles the APG has several functions, including:

  1. To review the academic progress of individual students at any time during the course when concerns have been identified either by the student or by a member of academic staff. This includes requests for a temporary withdrawal of a student from the course. Students may refer to the APG directly but the Group would usually expect students to have discussed their concerns with their personal tutor or educational supervisor and made use of the support mechanisms available in the Medical School or wider University before approaching APG. The APG will advise on appropriate action to address the concerns of student or member of academic staff regarding their academic progress.
  2. To advise students of any neglect of their academic duties and to issue formal warnings or take other appropriate action where necessary, informing their personal tutors or educational supervisors. Neglect of academic duties is wider than performance at assessments and includes for example poor attendance and lack of engagement in the course.
  3. To consider issues that may affect a student’s performance in any summative assessment and advise the Exam Board of any mitigating circumstances to inform the Board’s decision on recommendations that a student may re-sit the exam or repeat the year. (Mitigating circumstances will not affect the Board’s decision on assessment marks or pass/fail decisions). Students will be reminded of their opportunity to inform APG of any potential mitigating circumstances that might affect their performance in a forthcoming exam 6 weeks prior to the examination.


Submission of mitigation to APG prior to examinations

Students are informed by letter 6 weeks prior to the relevant summative assessment of the role of APG and the process of submitting mitigation. This includes:

· What is mitigation? Any factors which a student thinks might affect his/her performance in the upcoming assessment.

· The student should usually discuss these factors with their personal tutor prior to submission of mitigation.

· Submission should be in writing to the Chair of APG.

· Any letters to APG from students will be kept in a separate APG file and not in the student’s normal file to preserve confidentiality.

· A student may submit mitigation in a sealed envelope which will not be opened unless the student falls below the threshold for passing the summative assessment. This facility is meant for students who have extremely sensitive issues that they do not want to share with APG unless absolutely necessary. If the student submits a sealed envelope they must discuss this with their personal tutor or another member of academic staff to ensure that appropriate support is available. If a student submits mitigation in a sealed envelope and then passes the assessment the envelope will be returned to them unopened.

· The deadline for submission is 2 weeks prior to the assessment. Any new factors that occur after the deadline and before the assessment should be notified to APG within 48 hrs. Mitigation cannot be submitted after the assessment.

 Process of APG

 · Following examination any student who has submitted mitigation will be informed of the date of APG and given a provisional time to attend.

· Following the threshold setting meeting students will be informed whether they still need to attend.

· Students whose mark falls below or is borderline around the provisional threshold will be invited to attend. (this does not mean that if a student is invited to attend that they have definitely failed the assessment).

· Students may bring a member of staff or a fellow student as support.

· APG considers each case using the following criteria

1. Is the mitigation timely and relevant?

2. If the student is permitted to re-sit/return to repeat the year will the factors affecting the student’s performance have been resolved?

3. The student’s commitment to medicine.


APG and Exam Board

 • Exam Board can make the following recommendations:

– Student progresses to next stage of course

– Student is recommended to re-sit/return to repeat the semester

– Student is not recommended to re-sit (first sit)

– Student’s course should be terminated (re-sit)


• APG advises Exam Board on these recommendations in the light of any mitigation considered by APG.