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Physics Postgraduate Conference Travel Codes

Most postgraduate students in Physics have a notional allowance of £2000 - PhD, £500 MSc, to cover conference fees and travel during their time as a student. For students funded as part of a research grant, the travel funds will be funded from the grant.

Your travel code for attending conferences approved by your supervisor can be found below.

BEFORE you book anything you should check there is enough money left in your budget. Contact the Postgraduate Co-ordinator who will be able to give you an up to date figure. Gaining approval to attend a conference from your supervisor is not approval for the expenditure.

When it comes to booking flights/travel/conferences etc., please see the departmental travel booking page . This will remove the need to pay yourself and then claim it back.

If your conference requires you to pay for a registration fee online using a credit card, you will need to fill in a non Opera vendor form in Opera. Once this has been approved you will be asked to go to the finance office, where you can pay with a departmental credit card.

This travel budget is for Conference Travel and unless you are funded by a project, if you have to travel for any other reason then you should speak to your supervisor for a different code. This does not mean you will be doing something wrong if you use the codes below for something else, it just means you may use up your budget too soon and have no money left for conferences in the future. If you are unsure, please speak to the Postgraduate Co-ordinator who will be happy to explain further.

If you have two codes, you are funded from two different sources.

HetSys students, please refer to the following page for your codes: https://warwick.ac.uk/fac/sci/hetsys/studentinformation/costcodes

Other sources of funding may be available that are research-area specific - please ask your supervisor for advice about these.

Institute of Physics Research Student Conference Fund (RSCF)

Information on obtaining conference funding from the IOP can be found here. The RSCF can provide up to £300 per student (in total over the course of their PhD) towards attending international meetings and major national meetings not organized by the IOP, IOP Groups or IOP Divisions. Student members of the IOP are strongly encouraged to make use of the RSCF.

Applications are considered on a quarterly basis and should reach the Institute by: 1 March, 1 June, 1 September or 1 December. A decision will be made within eight weeks of the closing date, so the deadline chosen must be at least *three months* before the meeting. Please submit your application as early as possible.

Institute of Physics CR Barber Trust

The CR Barber Trust Fund grant is available to research students who are members of the IOP. The fund is intended to supplement grants from other sources to attend overseas conferences. Applicants can apply for up to £300 dependent on the location of the conference. More information here. 

Further information on IOP funding support can be found here.

If you have any questions about your codes or which code you should use, please speak to the Postgraduate Co-ordinator

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