The principle roles of the committee include:
A Student Representative takes the post of SSLC Chair. They must be elected at the final meeting of the year preceding their term of office. If this is not possible, the Chair should be elected by the new SSLC as early as possible in the Autumn Term.
The Chair’s role is:
To bring the meeting to order and regulate the conduct of the meeting.
To follow the agenda and control the amount of time spent on each item, leading the committee towards a decision.
To ensure that agreed actions are delegated and implemented within an appropriate timescale.
To check all minutes prior to issue and ensure they are circulated to the members of the committee, as well as the Faculty Representative, Subject Librarian, Departmental Secretary and Tim Sansom, the Academic Representation Coordinator.
To ensure the Students’ Union is aware of meeting dates and times, by emailing Tim Sansom, the Academic Representation Coordinator, and asking the Academic Convenor to upload dates of meetings to the SSLC Calendar page on the SSLC Portal.
To attend Faculty Forum meetings to discuss common issues.
At the first meeting of the year...
- Elect or appoint a representative from the SSLC to attend departmental/ centre meetings to discuss SSLC business.
- Ensure all SSLC representatives are aware of their responsibilities and decide a committee- wide strategy for communicating with other studentsEnsure all SSLC representatives are aware of their responsibilities and decide a committee- wide strategy for communicating with other students.
- Set provisional dates for meetings for the year and have the secretary circulate these to members, your Student Faculty Representative, relevant librarians, careers service representatives, faculty e-learning advisors (www.warwick.ac.uk/services/elearning/experts/elat ), Maisie Hicklin Academic Representation Coordinator (undergraduate), and Natalie Key Academic Representation Coordinator (postgraduate)
Throughout the year:
Communication with the Students' Union via your Faculty Representative or the Education Officer or Academic Representation Co-ordinator to ensure they are aware of issues raised by your SSLC.
- Ensure your Faculty Representative is aware of meeting dates and times and receives copies of agendas and minutes and has been invited to the meeting.
- Check you departmental noticeboard and departmental page on the SSLC portal to ensure that all details are up to date.
End of the year:
- Complete the Annual Report, sign it and submit it prior to the deadline, preferably with the approval of the entire committee.
The Committee Secretary is elected at the final meeting of the year and must be a
student. The Chair and Secretary should communicate regularly to ensure:
- That Committee meetings take place
- That members are aware of the date and location of meetings
- That members are provided with the best information available on the subjects to be discussed
- That accurate records are maintained of meetings, decisions made and actions taken
- That the Annual Report is completed and agreed by the student representatives and submitted on time
The Chair and Secretary should try to ensure that pre-meetings are held when appropriate. These afford an opportunity for student members of the committee to meet before the main meeting to clarify issues among themselves. They also ensure that all student representatives are aware of issues being raised, and provide them with an opportunity to canvass the opinions of other students prior to the SSLC meeting.
- Book room for meeting.
- Collect and circulate the agenda.
- Circulate papers.
- Create attendance sheet.
- Arrive early to check room layout.
- Make notes of discussions (Record all decisions of the committee, seeking clarification from the Chair when a decision is unclear. Your do not need to take verbatim minutes or name individuals).
- Draft minutes as soon as possibly following the meeting indicating items to follow up and seeking clarification when required.
The Social Secretary has the very imporant role of making sure that every one has fun. Their duty is to organise a number of events throughout the year, pulling together all the members of the department in a fun way. More importantly, they are also reponsible to coordinating and executing a welcome event for the new postgraduate students at the beginning of the year, usually after the first postgraduate seminar session.
The International Representative role is to be a support person for international postgraduates in the department. They are they to help with the initial settling of students into the department and with any additional problems that may arrise during the year.
It is the reponsibility of the Seminar Co-ordinator to plan and organise the postgraduate seminar series throughout the year. Occuring on a fortnightly basis during term time, it is their duty to organise a series of varied and interesting research seminars from the students allowing them to showcase their results and prepare for any conference presentations that may be arrising.
The Group Representatives are responsible for connecting the students and the department. Before each meeting they should collate concerns, comments and questions from their members to report to the committee and feedback any information after the meeting. They are responsible for encouraging their members to attend departmental activities and ensure that the voice of their members is heard.