Coronavirus (Covid-19): Latest updates and information
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COVID-19 Return to Campus

Physics is following all university guidance to ensure our activities can restart and continue to operate safely.

Staff and PhD students are reminded that they must not come to campus if they are displaying any symptoms of Covid-19.

Our core principles are:
  1. Work that can be done from home should continue to be done from home.
  2. Essential teaching and research activity can now be carried out on site.
  3. All activities that have been restarted have approved new and specific Covid risk assessments, part of which requires the manager to confirm that all staff/PhD students working in that area have been consulted and are aware.
  4. Likewise we have space specific risk assessments for buildings occupied by the department, and have worked with neighbouring departments to agree procedures for shared spaces and buildings.
  5. All staff and PhD students must complete the checklist below before returning to ensure a shared awareness of health and safety procedures that are now in place. Completion is monitored to ensure 100% completion rate.
  6. Activities have been planned based on 2m social distancing, minimal occupancy of space, limited time and limited movement between spaces and around the buildings.
  7. Face coverings will be worn in line with University policy.

    Whilst we strive for a safe working environment which for the majority of us requires the use of face coverings, please be reminded that not everyone can wear one due to personal reasons. Please be aware of this if you ask someone why they are not following the published guidance.
  8. Staff and PhD students will book access to labs and equipment as outlined in group risk assessments. Sharing of equipment, tools or keyboards will be avoided and any equipment will be wiped down after use with the sanitising spray and wipes provided from Stores.
  9. Local users will agree access to shared office spaces and use tools e.g. Teams Shift, sharing Outlook calendars where necessary to schedule this. Hot desking and sharing of PCs, keyboard and other equipment is not permitted. Users will wipe down touch points e.g. door handles, printers, window handles and domestic items e.g. kettles when they leave a shared space. All users will ensure their desk space is clear at the end of the day to ensure they are able to clean the desk surface before leaviing.
  10. Staff and PhD students must wash/ sanitise hands before and after entering a space using the products provided.
  11. All staff and PhD students must follow instructions on signs as they move around the buildings. Communal/kitchen areas have been specified by building to minimise movement and contact between different groups. All users must sanitise their hands before and after entering communal/ kitchen spaces.
  12. Concerns should be raised with your line manager or supervisor in the first instance.
  13. Feedback or concerns can also be raised (anonymously) by staff and students with all submissions reviewed by the Senior Administrative Officer and action taken as appropriate
  14. Staff will monitor areas and ensure everyone is adhering to University guidelines. Non adherence and near misses are reported and will be reviewed by the subset of H&S committee.

The return has been managed by a sub-set of our H&S committee: Tom Hase, Chair of H&S Committee; Katherine Branch, Senior Administrative Officer; Robb Johnston, Technical Services Manager; John Horsler, Health and Safety Officer; and Julie Brannon from the central Health and Safety team. This group meets weekly to continually progress, review and update procedures.

** COVID-19 Return to Campus checklist- for completion before return **

This induction will guide you through a number of resources and mandatory training requirements which need to be completed before you will be able to return to site.

Please direct any queries about completion of this form to PhysicsHealthSafety@warwick.ac.uk 

I have watched the Working Safely During COVID-19 moodle video (2 minutes)- see right panel
I have watched the Working Safely During COVID-19 moodle video (2 minutes)- see right panel
I have read the relevant space and building risk assessments and agree to follow all procedures set out in them.
I have read the relevant space and building risk assessments and agree to follow all procedures set out in them.
I have been provided with and read the relevant risk assessments for my research area and I agree to follow all procedures set out in them (tick N/A if no research responsibilities)
I have been provided with and read the relevant risk assessments for my research area and I agree to follow all procedures set out in them (tick N/A if no research responsibilities)
For teaching staff only: I have read the relevant risk assessments for teaching and agree to follow all procedures set out in them (tick N/A if no teaching responsibilities)
For teaching staff only: I have read the relevant risk assessments for teaching and agree to follow all procedures set out in them (tick N/A if no teaching responsibilities)
Privacy statement

This form is for the Department of Physics return to campus. The data will be retained for 3 months once submitted as a record that you have completed the return to work checklist. Senior management will have access to who has completed this form to enable staff to be allowed back onto campus.

Spam prevention
Follow here for all activity and building risk assessments
More detail is available
1. Space and Buildings
2. Teaching (link to Staff Handbook)
3. Research
4. Support
Reporting self isolation:

For UG students- report here

For PG students- email your supervisor and physicspg@warwick.ac.uk

For all staff- report via sickness Successfactors