Presenter guidance

Live sessions

The live sessions will be delivered via Blackboard Collaborate which is an online virtual classroom/meeting space which allows users to connect via audio, see each other via webcams, use a chat tool and view presentations. With the exception of the Welcome and Plenary session (which has a room capacity of 500 participants) all other sessions will take place in rooms with a capacity of 250 participants. Each external presenter's session will have a CTE member of staff present who will act as a moderator to provide support for the presenter during their session.

• We recommend using the latest version of Firefox or Google Chrome as your browser as Safari (Mac only) does not support application and desktop sharing. Please note we do not recommend using Internet Explorer as your browser when using Blackboard Collaborate as this will cause audio issues.

• To get the most out of your online experience we recommend using a headset (rather than a desktop microphone) as this reduces interference and feedback.

Blackboard Collaborate hints and tips

• Remove any animations or transitions from your presentation as these will not work in Blackboard Collaborate.

• Do not clutter your slides as the layout can sometimes change slightly when the presentation is uploaded into Blackboard Collaborate.

• Remove any unnecessary images as these will increase the file size and may impact bandwidth.

• Links to websites or videos will not work in files that have been uploaded to Blackboard Collaborate. You will either need to add the links to the chat pane and give participants time to watch/read the link during your session or you will need to share your screen to show the content.

Pre-recorded content

Pre-recorded sessions can take the form of a narrated PowerPoint presentation; a narrated screencast or a talking head video. Whichever form you choose, please save your files in .mp4 format (as this is the most accessible format). If the files are small enough you can send them directly to the email address above. Otherwise you will need to save them to a platform that enables sharing (e.g. SharePoint or Google) and then share the link with the above email address. Please also include any supplementary resources that you would like to make available with your recording.

We are not endorsing or recommending any particular software to create your pre-recorded content, but you might want to consider using one of the following:

• PowerPointLink opens in a new windowLink opens in a new window
• Blackboard CollaborateLink opens in a new windowLink opens in a new window (if you work in CTE)
• TeamsLink opens in a new windowLink opens in a new window
• AnimotoLink opens in a new windowLink opens in a new window
• Echo360Link opens in a new windowLink opens in a new window (if you work at the University of Warwick)

Any .mp4 files that we receive will be uploaded into Echo360 to generate a transcript and this copy will be made available to delegates. If you are sharing links to videos created in something like Animoto, you will need to provide a summary of your video for delegates with accessibility issues.

Pre-recorded content submission deadline: Wednesday 1st December 2022.