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Reference Request Policy

At the University of Warwick, we believe that there is a positive obligation to respond to a request for a reference where reasonably requested from a student for employment and / or academic purposes. To optimise this, and to ensure the completion of references on time, and that best reflect the duty of care we have to our students, this process needs to be carefully managed.

Managing the Process

I do not provide references unless you have informed me well in advance that you require a reference. Out of courtesy, and in your own interest, this should be no less than 21 working days from when I would be expected to receive contact from the reference addressee.

The notification should take the form of an email with

  • an attached CV
  • an attached copy of your HEAR statement (available through "myWarwick")
  • an attached copy of your cover letter for each position sought. In the absence of a cover letter, an outline of
    • your motivation for the position
    • why you think you are suitable for this position
    • what you are bringing to the position
    • how this position is going to benefit / influence your future development / career

It is best practice to follow this up with a meeting in my advice and feedback hours. You can book an appointment here. The notification period and the attached documents will allow me to write the most helpful reference possible.

Failure to notify me in good time and with the correct documentation risks seriously undermining the quality of the reference and could result in a missed deadline for the reference submission. Whilst I have a duty of care as an academic to you as a student, a legal duty of care also exists towards the addressee who has sought the reference.

Please note that under no circumstances do I provide references for personal tutees who have not attended their personal tutee meeting of the current academic term.