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WBS Staff Leaving Form

This form is to be completed by the Group Secretary/Office Manager when a member of staff is leaving.
When a member of WBS staff leaves the following procedure applies:
  • Their WBS login account is disabled immediately
  • Their email account is typically left open for 8 weeks. During this time central IT Services send multiple messages to the account warning that it will be closed
  • This 8 week 'grace' period can be overridden where a specific request is received to do so and such a request is approved by the Dean's Office
If for any reason you wish to request to keep your email account open for longer than the usual 8 week period please explain the reasons below. Such exceptions are unusual and have to be individually approved by the Dean's Office.
Privacy notice
This form stores information on you and the person leaving (if different). This information is used during the usercode deletion process. It is only visible to members of WBS Solutions with responsibilities in this area.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University's Data Protection webpages provide further information on your rights and how the University processes personal data. If you wish to submit a data subjects rights request, make a complaint or report a suspected personal data breach, please contact the University’s Data Protection Officer by email at

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