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Fees and Expenses Information

***COVID-19 INFORMATION***

Due to the current Covid-19 situation we are facing in the UK, the University will only accept payment and expenses forms that are either submitted via our online form (undergraduate/PGCE) or digitally (postgraduate taught) to externalexaminers@warwick.ac.uk.

Payments and reimbursement of expenses (within 3 months of receipt) will still be processed but may take a little longer due to remote working.

Payment and expenses claim forms can be accessed/downloaded via the links on the right-hand side of this page.

Thank you for your patience and understanding.

Fees

External Examiner fees for all taught courses are based on the number of finalists examined and divided by the number of examiners per degree programme. For postgraduate taught degrees, there is also a fee administered for the number of dissertations marked (up to a maximum of 20 per course). Fees are only paid upon submission of your annual External Examiner's report.

IMPORTANT FEE INFORMATION

Undergraduate and PGCE External Examiners

Upon submission of your annual External Examiner's report, your payment will be processed by the Examinations Team and we will send you an email confirming the amount payable.


Postgraduate Taught External Examiners

Upon submission of your annual External Examiner's report, you are required to complete the Postgraduate Taught Expenses and Fees Claim Form, downloadable via the link on the right-hand side of this webpage, and return it to the Examinations Team via email to externalexaminers@warwick.ac.uk.

Please note, we cannot process your payment until this form is completed and returned.


Expenses

In addition to fees for duties, External Examiners are also entitled to claim reasonable travel and subsistence expenses as applicable to all University of Warwick staff. Please ensure you download the appropriate form from the right-hand side of this page. If you are examining both undergraduate and postgraduate taught courses, you will be required to complete the relevant expenses form for each claim.

IMPORTANT EXPENSES INFORMATION

Note: All claims should be submitted within 3 months of the expenditure being incurred

Undergraduate and PGCE External Examiners

To claim expenses, please complete and submit our online Undergraduate/PGCE Expenses Form


Postgraduate Taught External Examiners

To claim expenses, please download and complete the Postgraduate Taught Expenses and Fees Claim form from the right hand side of this page. All completed forms should be submitted to externalexaminers@warwick.ac.uk


Evidence

The University's financial regulations require that claims for reimbursement of expenses should be supported by evidence that the expenditure has actually been incurred, with the exception of mileage. Please ensure you attach itemized receipts to your claim otherwise your expenses will be queried and may be disallowed.

Travel

The University wishes to keep travel costs to a minimum and expects all External Examiners to travel by Standard Class rail or car.

Examiners travelling by air (i.e., from Scotland or Europe) should travel by the most economical fare to the airport nearest the University (normally Birmingham International Airport) and reimbursement will be available up to the cost of the economy fare.

Incidental expenses for buses and taxi's may also be claimed.

Car Mileage Rates
First 10,000 miles travelled in any one tax year 45p per mile
Over 10,000 miles travelled in any one tax year 25p per mile
Other Mileage Rates
Motorcycle 24p per mile
Bicycle 20p per mile
Accommodation and Subsistence

Where overnight stays are necessary, meals and overnight accommodation can be claimed subject to the limits below, but not incidental hotel expenses such as bar accounts or newspapers, nor expenses incurred by members of University staff accompanying the External Examiner.

Allowances for subsistence are payable based on actual cost, but not exceeding the following amounts:

Meal Allowances
Breakfast £6.00
Lunch £14.00
Evening Meal £25.00
Evening Meal when dining in hotel in which you are staying £36.00
Overnight Accommodation
Per night £120.001

1. Includes the cost of breakfast

Additional expenses incurred whilst acting as an External Examiner (such as postage, telephone calls, may also be claimed where the charges were paid by the External Examiner.