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Collaborative Academic Contact


Collaborative Courses

Collaborative Academic Contact: Responsibilities


The Collaborative Academic Contact should have oversight of all approval and review matters relating to the collaborative programme(s). The Collaborative Academic Contact should agree with the Deputy Academic Contact (where appointed) and the Head of the lead academic Department how and where responsibilities listed below will be undertaken or delegated to staff in the department.

A Collaborative Academic Contact should be identified for any collaborative proposal at the outline approval stage.


1. To consider the collaborative proposal in the first instance and advise the proposed partner on University procedures and policy. Consideration will need to be given to the suitability of the following:

  • The content and proposed level of qualification to be awarded for the course of study in relation to the QAA UK Quality Code
    for Higher Education Part A (Standards), specifically the Qualifications Frameworks and any relevant Subject Benchmark Statements;
  • The methods of assessment;
  • The resources available, including the suitability of the proposed staffing and an assessment of the educational environment of the potential teaching institution, including physical and electronic learning resources and facilities as appropriate.

2. To oversee the preparation of a submission to the University in accordance with the University’s procedures for the approval
of validated, franchised and other collaborative courses.

3. To steer the proposal through the University's approval process, including any committees deemed relevant at the outline approval stage.


4. To act as a member (and usually Chair) of the Collaborative Course Management Group and Examination Board.

5. To act as a point of academic contact at the University for the external course organisers. This will include, for example, approval of any non-standard applicants for admission to the course and advice on University student assessment procedures and academic standards as relevant to the programme.

6. To arrange for the identification of an External Examiner and to recommend them on behalf of the Collaborative Course Management Group and the lead department according to the University’s policy for the appointment of External Examiners.

7. To liaise with the Academic Office and other central administrative offices where necessary over the day to day administration of the course. This will include:

  • Ensuring that the University is informed of significant staffing changes at the partner institution. (CVs should be considered and recommended for approval by the department and then submitted to the Secretariat of the Partnerships Committee for consideration by or on behalf of the Partnerships Committee);
  • Ensuring that pass lists and minutes of relevant meeting are submitted to the University after each examination board as required by the University of Warwick and that a decision is recorded concerning each student on the course;
  • Ensuring that Course Review reports are prepared, discussed at a meeting of the Collaborative Course Management Group and submitted to the Partnerships Committee according to deadlines advised annually on the Teaching Quality website.

8. To contribute to any University Monitoring and Review activities which cover the course and the implementation of any relevant recommendations.

9. To maintain oversight of current and prospective student information and promotional material prepared by the partner organisation to ensure that the University’s role in the course is clear on at least an annual basis.

Franchised and other collaborative courses

The Collaborative Academic Contact will usually have been closely involved in the design and development of the course to be franchised or delivered through another model of collaboration and the Collaborative Course Management Group will be expected to take final responsibility for the future academic development of the course. During the approval process it will be important to establish that the University Library has appropriate resources to support the course, if this is required, and that use by students on the franchised or other collaborative course does not conflict with use by other Warwick students.

 Version approved by the Senate on 24 January 2018