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Course approval

Course Approval Process

The University is introducing a new course approval process during 2017-18. This will be online only with a single level scrutiny and approval. It is anticipated that the new course approval workflow will be rolled-out in early 2019. In the meantime, departments wishing to undertake work on course proposals are to use the new course proposal form, which mirrors the new online workflow.

The new form is available in WORD format only. Please note that the form covers all levels of study and all types of courses; not all sections will be applicable to your proposal. Please feel free to remove sections of the form that do not apply (e.g. UG course specifications for Master's programmes; the collaborative section for courses without any collaboration).

Following feedback from the use of the course proposal form, there have been amendments made to the form. The amendments relate to the pre-populated course level learning outcomes, which have been updated to align with the Frameworks for Higher Education Qualifications Levels, as outlined in the UK Quality Code. Please use this form for all future course proposals and amendments.

The Course Proposal and all supporting documentation (please see 'Supporting Documentation Checklist') should be submitted for consideration to courseapproval@warwick.ac.uk.

Degree Apprenticeship Proposals

The form is not to be used for Degree Apprenticeships. If you wish to submit a proposal for a Degree Apprenticeship, please contact the Degree Apprenticeships team on DA.Approvals@warwick.ac.uk.


Minor Course Amendments

Whilst the online workflow is still within the testing phase, memorandum requests for Chairs Action will be accepted for minor revisions to Courses.

If the amendments being requested will have a significant impact on the Course, or its structure, the new course proposal form will need to be completed.

In order to determine if a memo request is possible or not, Departments can send an email, detailing the types of revisions required, to courseapproval@warwick.ac.uk in order to confirm which process will need to be followed.

Course Proposal Submission Deadlines

In an attempt to reduce the timescales of approval, and allow colleagues to plan ahead, we are introducing deadlines for the consideration of proposals.

All course proposals submitted by the end of each month will be reviewed by Professional Services teams in the first week of the following month, and then passed on to the panel for consideration in the second week of the month. The Deputy Chairs will review feedback from panel members in the fourth week of the month, before submitting their recommendation to the Chair. For example, any proposals received by the 31 August 2018 will be considered in September 2018, with the outcomes communicated to Departments in October 2018. We hope that this will help us to reduce the current average approval timescale.

Departments will need to be aware that course proposals will only be submitted for consideration once they are deemed ‘panel-ready’ i.e. when the form has been fully completed and all supporting documentation has been supplied.