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E: Release of Results


a. No information whatever may be given to any candidate prior to the publication of examination results by the authorised University body, except that it is permitted to discuss first- and intermediate- year examination results with students immediately after meetings of the relevant Boards of Examiners prior to the results being posted on University noticeboards.

b. Paragraph a. above may be waived in exceptional cases by the Chair of the appropriate Board of Examiners.

(Faculty Board resolutions 1970/71, Senate 176a(ii)/75-76), 23(b)/89-90).

2. At its meetings on 6th March, 1991, 4th December, 1996 and 4th July 2007, the Senate resolved that the University adopt a policy of disclosure of examination marks in accordance with the following guidelines (Senate 59(a)/90-91, 32(b)/96-97 and 94(d)/06-07):

a. Departments must only disclose module marks to students on an individual, confidential basis (e.g. via a securely authenticated intranet or in an individual tutorial). Where marks are disclosed by staff directly, only staff authorized to do so by the Head of Department may release such information.

b. If a student wishes for a print-out or other written statement of his or her marks from his/her department, the student must normally make a written request for this to the Departmental Head or Personal Tutor.

c. Module marks shall be made available to students via the portal once they have been approved by the relevant Board of Examiners and processed by the relevant academic department using (or uploaded to) the University’s mark-entry system.

d. It is the responsibility of the member of academic staff authorised to disclose marks to a student to ensure that the correct marks are disclosed.

e. Marks shall not be disclosed to third parties without a student's written permission, except that marks may be disclosed in transcripts and confidential references (unless a student has explicitly specified otherwise).

f. The policy of disclosure of marks is to apply equally to all records of marks, whether held in manual or electronic form.

g. Marks are to be defined as the marks for each whole separately examined course component or element of assessed work (not whole year averages) and confirmed by the appropriate Board of Examiners. They must be in accord with the University's agreed marking and classification conventions. Marks for individual elements of assessed work contributing to an overall assessed component of a module may be disclosed to students, subject to it being made clear to them that such marks were provisional and subject to moderation by the appropriate Board of Examiners. (Senate 32(b)96-97).

h. If a penalty for late submission of assessed work has been applied, as set out under Regulation 36.3(1) (a), students must be provided with both the original mark for the assessed element and the mark with the penalty deducted. It must be clearly stated to students which mark will contribute to the final module mark. The mark with the penalty deducted will be the mark considered by the relevant Board of Examiners and must be the mark recorded as the module result in the University student record system.

i. When marks are disclosed to students they should be accompanied by a qualifying statement reminding students that degree classification is related not only to individual marks, but also to the profile of the whole examination performance and that a Board of Examiners, in arriving at its academic judgment, also takes into account other relevant factors (e.g. health circumstances).

j. Policy and good practice guidance on the provision of academic feedback to students on their assessed work and examination performance (as approved by the Senate at its meeting on 27 June 2016) are set out here

k. If intermediate-year marks disclosed to students may subsequently be moderated by an External Examiner, the student must be informed that the marks are provisional.

l. Under the current terms of the Data Protection Act 1998 any marks retained on computer for more than the 40-day period permitted for processing purposes are liable for disclosure, and therefore any records of marks held on a computer must not be more detailed than those disclosed to students (and see further section D above).

m. Undergraduate candidates may only appeal degree classifications approved by Boards of Examiners and the Senate under the terms set out under Regulation 8.12.

3. It is the responsibility of each department to maintain a complete record of the marks in intermediate and final- year examinations of all the students in the department (Senate 66f/71-72).

4. Examination results will be communicated to students electronically or in person.

5. Students who are required to resit or withdraw, or whose degree status is otherwise changed, shall be notified by the Academic Office.