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F: Submission of Assessed Work

This section should be read in conjunction with Regulation 36.3 in the University Calendar, which sets out penalties to be applied in the case of late submission of assessed work.

(a) Assessed work contributing credit towards a final undergraduate degree classification is comparable to work completed under examination conditions as laid down in the Regulations for the Invigilation of Examinations, in that it is necessary to ensure that such work is the candidate's own.
(b) Supervisors may offer general advice and critical comment on such work at all stages but shall not at any stage suggest amendments to drafts in such a way as to contravene the principle that work submitted should be the candidate's own.

(Senate 199b/83-84)

2. Departments are required to publish official deadlines for the submission of all assessed work (Senate 151e(ii.2.A)/76-77).

3. A designated person within each Department shall receive all submissions of assessed work and keep a carefully dated record for the information of the Examiners' Board (Senate 151e(ii.2.B)/ 76-77).

4. Requests for extensions to a published deadline may be granted only by the Head of the Department responsible for examining the module and only in those cases where a student with appropriate medical or compassionate grounds makes the request either before the deadline has passed or within three days of the expiry of the deadline unless there are specific circumstances which warrant an extension of this period (Senate 151e(ii.2.C)/76-77, 143b(i)/ 78-79).

5. With respect to the certification by students of illness claimed as mitigation in the case of non-submission or late submission of assessed work, the Senate has approved the following policy:
(a) To avoid unnecessarily burdening local GPs with requests from students for medical certificates covering short-lived, minor illnesses which coincide with assessment tasks, students are allowed to self-certify such illnesses in certain circumstances. This is analogous to members of staff self-certifying for absence from work due to short-lived, minor illnesses.
(b) Absence from a major assessment event must be covered by a doctor’s note to avoid late penalties or a mark of zero. This includes University-administered examinations, substantial assessed essays and pieces of assessed coursework which contribute at least ten per cent of the overall module mark.
(c) Where an assessment contributes ten per cent or less of the module credit self-certification by students is permitted. In these circumstances students are required to provide their self-certificate within three days of their return to University after an illness covered by the policy, and departments may, where appropriate, grant an extended deadline. Departments may not excuse students from any piece of assessed work on the basis of self-certification of illness, although where the department sets out standard procedures credit normally assessed in smaller pieces of assessed coursework may be transferred to other assessment events on the same module.
(d) Major or prolonged illnesses should always be covered by a doctor’s note. Self-certification by students will not be accepted for illnesses lasting more than seven days.
(e) Repeated self-certification by any student will lead to further investigations or requirements for a doctor’s note. As a guide, students should not normally be permitted to self-certify absence on more than two occasions during an academic year. (Senate 53(a)/06-07).

6. In respect of a medical certificate submitted in accordance with Regulation 12, or self-certification submitted in accordance with paragraph 5 above, Departments should record the date of the examination or the assessment submission date, the date of receipt of the medical certificate or self-certification, and the outcome resulting from consideration of the medical certificate or self-certification.

7. Where the Head of Department decides to permit an extension of 15 days or more, his decision shall be reported to the Chair of the Board of Undergraduate or Graduate Studies (Senate 143b(iii.b)/78-79, 30g/79-80).

8. Students are required to submit assessed work in a suitable electronic form which allows the department concerned readily to submit the work to plagiarism detection software, except that Head of Department have the discretion to permit students to submit assessed work in manuscript form should there be individual circumstances justifying this (Senate 94(e)/06-07).

9. The issue as to whether a piece of assessed work is submitted on time or late is determined according to the time at which electronic submission is made, except that:
  • Where a department has exercised its discretion to require work to be submitted only in manuscript, the relevant time is the time when manual submission is made.
  • Where a department requires dual submission, electronically and in manuscript, the relevant time is the time at which the electronic submission is made.
(Senate, 1 February 2017)