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Warwick Undergraduate Internship Programme | Host Information

This year, the University will again be running the competitive Warwick Undergraduate Internship Programme during the summer vacation of 2017. Warwick undergraduates entering their final year of study in Autumn 2017 will be given the opportunity to experience a 6-weeks internship within the University's administrative and academic departments.

What is the Warwick Undergradate Internship Programme (WUIP)

The first iteration of the Warwick Undergraduate Internship Programme was run in 2012 as a collaboration between the Deputy Registrar’s Office and Student Careers & Skills. Over the years, its interns have contributed to the work of the University, undertaking projects ranging from event management to asset management to data analysis, with the purpose of demystifying HE administration and providing departments with keen, project-focused workers with a fresh perspective.

The 2015 cohort was our most successful yet, with an unprecedented 8 of the 12 interns being offered further work by their host department.

WUIP Information Sessions

Several information sessions for Host Departments will be running over March - please email placementlearning@warwick.ac.uk to book a place. Note: sessions may be cancelled if there is no take-up.

  • 2pm - 3pm Wednesday 8 March in OC1.03, Oculus Building
  • 1pm - 2pm Wednesday 15 March in S0.20, Social Science Building
  • 1.30pm - 2.30pm Friday 17 March in CMR2.5, University House
  • 12pm – 1pm Tuesday 21 March in CMR1.2, University House

What's different about the programme?

Taking on board feedback from previous programmes, as of last year, we now provide face-to-face support for WUIP Line Managers. This included a workshop on "Optimise your intern’s contribution" and regular catch-ups with ex and present WUIP line managers. This year, line managers can expect to be offered pre and mid-programme support from the Internships Development Team, with oversight from the Learning & Development Centre. Participants in WUIP will also receive mentoring and learning support, helping them to effectively prepare for and reflect on their development throughout the process.

Guide to the WUIP programme

WUIP Intern presentation

The Host Department Guidance document is intended to provide some initial guidance to host departments on the structure of the scheme and the roles and responsibilities appropriate for an intern, to assist in the preparation of role descriptions for adverts. The internship scheme will be fully administered by Student Careers & Skills’ Internships Development Team, who can be reached via placementlearning at warwick dot ac dot uk or x51882.

How to submit an Internship Proposal

Departments interested in hosting an internship are advised to look through the Programme Timeline below to ensure that they are able to commit to the schedule, and submit an Internship Proposal consisting of a job description and person specification using WUIP Job Description/ Person Specification template. Proposals must be returned no later than 3pm on Monday 27 March to placementlearning at warwick dot ac dot uk.

The WUIP convening panel will then select the final suite of internships to be advertised to students on the following merits:

  • Delivers genuine insight into the challenges and rewards of working in higher education administration, combining specific department/team experience a wider awareness of the University and sector
  • Gives interns the opportunity to contribute and identify as a colleague first and foremost (although a student perspective may prove valuable to some roles)
  • Includes a defined project or projects that require the intern to take ownership over delivery against an agreed timeline, with appropriate supervision
  • Provides a well-supported and appropriately managed learning opportunity that includes a full departmental induction, defined set of internship objectives and regular supervision

Finalised internships will be advertised to students on Saturday 8 April.

Self-funded WUIP Internship by Host Department
Job descriptions that do not get shortlisted for University funding but meet the high quality and criteria of the WUIP programme (refer to above job description selection criteria) can be self-funded by the host departments, and be managed under WUIP programme. Host departments of such job descriptions will be advised of this opportunity after the completion of Job Description selection process.

Support with internship design

The CIPD Internships that Work document is an easy-to-read guide to internships best practice. The Internships Development Team (IDT) are happy to act in a consultancy capacity to provide further support with internship design – please contact us at placementlearning at warwick dot ac dot uk or extension: 51882.

Information sessions which will be running over the next few weeks (details above) will help to answer any queries that you may have – please do let us know if you are interested in attending as sessions may be cancelled if there is no take-up. If you would like to speak to previous WUIP line managers, IDT will be happy to put you in touch with an appropriate colleague.

Programme Timeline

It is imperative that host departments meet the programme schedule as the timings are not flexible. A downloadble copy is available on the right panel.

Latest WUIP Schedule

The internship scheme will be fully administered by Student Careers & Skills’ Internships Development Team , who can be reached via placementlearning@warwick.ac.uk or x51882 (Project Lead: Laileng Fong).