The priority remains for PGR students to adapt and adjust research projects in consultation with their supervision teams to mitigate the delays caused by COVID-19 and, where possible, to complete their research to a doctoral standard within their original funding period. New students should develop their projects from the outset with any future restrictions and limitations in mind. The focus of supporting extensions is to provide the additional time an individual student requires to complete their revised doctoral research project.
All queries that are not answered by the information below should be sent by email to firstname.lastname@example.org using the subject “Funded COVID Extension”.
UK Research Council, Warwick and Wolfson Funded Students
Where a UKRI, University or Wolfson funded doctoral student demonstrates that they are unable to complete a doctoral-level thesis within their current funded period, even with significant changes to their research project, they have the opportunity to request a funded extension to their stipend.
Requests for funded extensions of up to three months will be considered, restricted to the time needed to complete a PhD thesis of sufficient standard to pass examination.
In order to be eligible, the student must:
- Be funded by a UKRI training grant, University of Warwick or Wolfson Scholarship, and
- Have not submitted their thesis for examination, and
- Have not already received the maximum funded COVID extension.
In exceptional circumstances and only where there is sufficient funding, requests for funded COVID extensions of up to a maximum six months will be considered, restricted to the time needed to complete a PhD thesis of sufficient standard to pass examination. Exceptional circumstances are limited to:
- A disclosed disability, neurodiversity, specific learning difference or long-term illness that affects the student’s ability to adapt their research project.
- Additional and ongoing caring responsibilities resulting from the COVID pandemic that affect the student’s ability to adapt their research project.
- Specific, extraordinary and unavoidable disruptions that cannot be mitigated against by even significant changes to the research project, beyond disruptions due to University closures (March – July 2020), ongoing reduced capacity of workspaces, travel disruptions or remote working.
We anticipate that students will usually submit a single request for funded extension when they are within 12 months of their current funding end date and can give a realistic timeline for the work still required for completion.
Should a student submit a request more than twelve months in advance of their current funding end date, only in the most excpetional circumstsances will the panel consider it, otherwise the student will be asked to reapply at a later date.
Externally Funded Students
Doctoral students who are fully funded by an external sponsor other than UKRI or the Wolfson Foundation should refer any request for an extension to their funder via their CDT, DTP or academic department. Extensions must cover the costs of stipend at the same proportion as the overall studentship.
Doctoral students whose stipends are part-funded by UKRI or Warwick and an external partner must request additional support from their external partner through their CDT/DTP or department. Where an external partner is unable to provide financial support for the extension granted, Warwick will provide additional stipendiary support to the standard minimum UKRI rate only.
Self-funded and Unfunded Students
Students who are self-funded or unfunded are not able to apply for a funded COVID extension.
Students who are unwell can take sick leave following the current policy.
Students who do not receive a funded extension can request an unfunded extension to their registration through Student Records Online when they are in the final three months of their current registration period. Requests of up to three months that relate to the COVID pandemic will usually be approved.
Any student experiencing exceptional financial hardship may seek support through the Hardship Fund. Applications from unfunded/self-funded students will be prioritised.