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UKRI Funding - Information for Students

UKRI Training Grant Terms and Conditions

Research Council funding is allocated via UKRI. UK Research and Innovation brings together the seven Research Councils, Innovate UK and a new organisation, Research England: https://www.ukri.org/councils/ 

All students funded by a Research Council must follow the terms and conditions set by UKRI.

Research Training Support Grant (RTSG)

Your UKRI funded doctoral studentship provides you with an RTSG as part of your award. The purpose of RTSG is to enable you to meet expenses incurred during your research (lab experiments, questionnaires, printing etc.) and to enable you to attend external conferences, summer schools, seminars and other events linked to your studies. The value of your RTSG is detailed in your original offer letter. The value and how to access RTSG can be confirmed by your CDT and/or department.

All costs must be eligible and incurred in line with University Financial Regulations.

Some examples include:

  • Consumables for laboratory experiments
  • UK fieldwork expenses (and overseas fieldwork, in addition to Overseas Fieldwork Allowance)
  • UK, EU and overseas conferences and summer schools
  • language training courses usually undertaken in the UK prior to an overseas fieldwork trip
  • reimbursement of interpreters, guides, assistants
  • survey costs, such as printing, stationery, telephone calls
  • buying small items of equipment, such as cameras, tape recorders, films, cassettes
  • gifts for local informants
  • books and other reading material not available through libraries.

Claims for expensive equipment made in the later stages of a studentship may are not automatically authorised.

Any goods purchased with RTSG remain the property of the University of Warwick and must be used up or returned at the end of the studentship.

Examples of ineligible costs include:

  • Publication - please refer to the Library for alternative sources of funding for publication
  • Laptops or computing equipment - unless there is a specific allowance in the Training Grant award letter
  • Alcohol (under any circumstances)
  • Final thesis printing
  • Caring costs associated with your normal working pattern

RTSG can only be used to meet costs while you are within your funded period and not while you are in a Temporary Withdrawal, submitted your thesis for examination, beyond your funding end date or have permanently withdrawn, even if the purchase is made in advance.

Leave of Absence

Only authorised leaves of absence are permitted under UKRI terms and conditions. Unauthorised absences are not permitted and will lead to the funding period of your studentship being reduced accordingly.

There are several routes to take an authorised leave of absence.

  • Sick Leave - up to 13 weeks of paid sick leave in any rolling 12 month period, with a commensurate funded extension.
  • Annual Leave - up to 40 days (pro-rata for part time students) of paid annual leave in any year, inclusive of statutory and customary holidays.
  • Parental Leave - paid maternity, paternity, shared parental or adoption leave.
  • Temporary Withdrawal - UKRI funded students may have up to a maximum of 12 months of temporary withdrawal during their funded period of study. Any periods of temporary withdrawal which exceeds 12 months must have prior approval from the relevant Research Council. Stipend payments do not usually continue during a period of temporary withdrawal, unless associated with with paid sick leave or parental leave.
  • Extended Jury Service - if you undertake a period of jury service of more than 2 weeks, you can receive a funded extension to your award upon the provision of evidence of your extended jury service to your CDT or academic department.

If you are supported by a student visa, please refer to the Immigration Team for advice prior to requesting a any for of leave as this may affect your visa.

Funded COVID Extensions

Funded doctoral students who are not able to complete their thesis within their current funding period due to the COVID-19 pandemic can apply for an extension to their stipend.

Termination and Reduction of UKRI Funded Awards

Early submission of a doctoral thesis

If you complete your studies and submit a doctoral thesis before the end of your funded period your stipend payments will cease on submission of your thesis. You should discuss early submission with your supervisor.

Withdrawal and Repayments

If you choose to permanently withdraw your payment entitlement will end on your withdrawal date and you will be expected to repay any overpayment to you.

Employment

The maximum amount of other employment, including teaching or demonstration work, you may take on if you are a full-time student is an average of six hours per week (including preparation and marking time).

If you enter into full time employment, your UKRI funded award will be terminated and you will be liable to cover any outstanding fees for the remainder of your studentship (fees capped at 3 years).

If you enter into part time employment of more than 6 hours per week, your UKRI funded award will be reduced to part time (60%) or terminated. You may be liable to cover a proportion of any outstanding fees.

Should you wish to undertake a period of short-term paid employment, such as a work placement, you are able to take a temporary withdrawal and suspend your UKRI funded studentship.

Mode of Attendance (Full/Part Time Study)

Part Time Study

Where you, your supervisor, your department and any external partners are in agreement, you can choose to study your PhD/EngD part-time at 60% FTE. You will be registered to study for 7 years (84 months).

Your stipend payments and fees will be reduced to 60% the full time level and provided over a longer period of time as follows:

Full time funding period

Part time equivalent funding period

36 months

60 months

42 months

70 months

48 months

80 months

If you are studying on a 1+3 award, your Masters will be funded at 50% for 24 months, then your PhD will be funded at 60% for 60 months.

Changing Mode of Attendance

Only one change of mode of attendance is usually permitted for UKRI funded students and you may not change within the final six months of your funding, unless the relevant Research Council has given prior consent.

If you are supported by a student visa, please refer to the Immigration Team for advice prior to requesting a change in mode of attendance as this may affect your visa.

Disabled Student Allowance

Students at the University should contact Disability Services for further advice and support.

ResearchFish

***PLEASE NOTE due to the ongoing pandemic, submission to ResearchFish remains optional for students in 2022***

It is a requirement of all Research Council funded students to engage with Researchfish and record their outcomes on Researchfish. The current survey opens on 7 February 2022 and closes on 17 March 2022 at 4pm.

Which students needs to submit outcomes via Researchfish?

All students funded by one of the seven Research Councils (full or part funding) should provide outcomes via Researchfish, sarting 2 years after funding began, then each year until 3 years after that fudning has finished.

Researchfish is a web based system that collects research outputs and outcomes for funders to help them track the impacts of their investments. Providing details of the outputs produced during your research is a condition of your scholarship funding. You will be asked to complete a submission to Researchfish during every year of your scholarship funding and until three years after your scholarship has finished.

Researchfish Guidance for Students 2022

Further information can be found on the Researchfish website: https://www.ukri.org/funding/information-for-award-holders/research-outcomes/

What do I need to do?

You are required to provide research outcomes information for each scholarship that you hold. Your funder will contact you ahead of the submission period via email. If you have not received an email, then you should first check your spam folder. If there is no invite, please visit https://www.researchfish.com/helpwiz and request an invitation. Your supervisor should also be able to send you an invite.

If you have not used Researchfish before, you will need to register - details are available in the personalised email you will receive.

What do I do if I do not have any outcomes to report?

Researchfish is about more than just reporting outcomes and publications; the Research Councils want to know about a variety of different activities you have undertaken as part of your research project. Therefore it is likely that, even if you are at the beginning of your project, you’ll have something to report.

However, if you have no outcomes to report you are still required to complete a submission annually: you can indicate this by completing the following:

  1. Add “not applicable this year” for all the mandatory questions required by their funders on each grant
  2. Press Submit within the submission period

Gateway to Research

It is part of the Terms and Conditions of all Research Council (UKRI) award-holders that information about their research, including data submitted through the Je-S Student Details Portal (SDP) and Researchfish will be made available on the Research Councils’ web sites and other publicly available databases, including Gateway to Research, and in reports, documents and mailing lists. This will include the following data:

  • Student name
  • Name(s) of project partner organisations and supervisors
  • Project titles and topics
  • Project summaries
  • Registration and expected submission dates
  • Numbers of students in particular regions, universities or departments in context of the Training Grant funding announced.
  • Aggregated information regarding demographics, student numbers, stipend levels, qualifications, age at start, migration levels (from first degree university to another) etc.

Gateway to Research is a web-based portal that publishes information about funded research that can assist businesses and other interested parties to identify potential partners in research organisations to develop and commercialise knowledge, and thereby increase the impact of publicly funded research. It provides better access for the research community, business and the public to information on research funded by the seven Research Councils and Innovate UK.