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GDPR Compliant Submission Process

In order to be GDPR compliant Athena Swan submissions must be sent to Advance HE with password protection via a secure file sharing tool.

To make your submission, follow the steps set out below:

  1. Add a password to the submission document (there are step-by-step instructions on how to password protect a pdf here).
  2. Access Files.Warwick (there are step-by-step instructions on how to access your personal files space here).
  3. Upload the submission document to Files.Warwick (there are step-by-step instructions on how to upload a file to Files.Warwick here).
  4. Send the submission document to Advance HE by selecting to send to ‘Any email address’ and inputting athenaswan at ecu dot ac dot uk (there are step-by-step instructions on how to send a file with Files.Warwick here). You may also want to select to receive an email when the document has been downloaded, in order to have confirmation that your submission has been received.
  5. Provide the password for the submission document to Advance HE in a separate communication (preferably over the phone).

Do not send any Athena Swan submissions via email - although this is advised in Advance HE's guidance, Warwick's Legal and Compliance Services team have specified that the above process must be used.

Photo by cottonbro from Pexels. Colour filter and text added to original.

You may also be interested in:

ED&I Newsletter

Training and Learning

Taskforces and SIC - including Gender Task Force


Gender Initiatives


External links

You can find more information about gender equality in HE from the following sources:

Advance HE - Athena Swan Resources

Advance HE - Getting Started with Athena Swan webinar

Advance HE - REC and Athena Swan Good Practice Initiatives

UK Research Council (UKRC) - Encouraging Women into Science, Engineering and Construction

Higher Education Statistical Agency (HESA) - data site useful for benchmarking

PLOTINA - a platform of resources that can be used by research performing organisations across Europe to implement their gender equality plans

Athena Swan news

New Excellence in Equality, Diversity & Inclusion Award.

As part of the on-going Athena Swan transformation, Advance HE is consulting on the development of a culture survey to form part of submissions. Kate Seers (Athena Swan SAT Chair) and Matthew Nudds (Research Culture Committee) will be responding to the consultation on behalf of Warwick.

The NIHR have announced they no longer require academic partners to have a silver Athena Swan award, but this change does not alter our commitment to continuing to work to promote gender equality (September 2020)

New Athena Swan Renewal Process Announcement (December 2019)

Athena Swan Silver Charter award to 2022 (November 2018)