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Capital Space and Amenities Group

Terms of Reference
Reporting Structure

Membership 2015/16

The Provost, or nominee (Chair)

Professor Lawrence Young

A Pro-Vice-Chancellor, appointed by the Vice-Chancellor and President
The Registrar and Chief Operating Officer, or nominee
Ms Jo Horsburgh

The Chairs of the Boards of the Faculties:



Professor Simon Gilson


Professor Peter Winstanley


Professor Mike Shipman

Social Sciences

Professor Christopher Hughes

The Chair of the Board of Graduate Studies

Professor Jan Palmowski

The Director of Estates

Mr James Breckon

The Finance Director

Mr Andrew Smith

The Senior Assistant Registrar (Space Management and Timetabling)

Dr Emma Melia

In Attendance:

Assistant Registrar (Space Management and Timetabling).

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Terms of Reference

(i) To examine the entire range of non-residential building space in the University and to approve its allocation within the context of the University’s Strategic Framework for Capital Development approved by the Council as part of the University’s Five Year Financial Plan.

(ii) To keep under review the use, availability and accessibility of non-residential University accommodation and to advise the officers concerned and make reports and recommendations on these matters, via the Steering Committee, to the Finance and General Purposes Committee and the University Estate Committee, where appropriate.

(iii) To prepare an annual Capital Development Plan for consideration by the Steering Committee and the Financial Plan Sub-Committee and approval as part of the University’s annual Financial Planning round.

(iv) To consider updates from Capital Programme Boards in relation to ongoing capital projects, reporting overall progress to the Steering Committee on a regular basis.

(v) To recommend to the Financial Planning Sub-Committee, via the Steering Committee, the programme for the repair and maintenance of University buildings, engineering services, grounds, garden and road. In cases where a major problem or priority arises in respect of such repair and maintenance outside of that anticipated in the financial plan, the Steering Committee will make recommendations to the Finance and General Purposes Committee, the University Estates Committee, or the Council.

(vi) To monitor procedures and practices across the University relating to compliance with the University’s Environmental Policy and with performance against the University’s environmental targets.

(vii) To promote good practice within the University in the conservation of natural resources and reduction of waste and pollutants.

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Reporting Structure

The Capital Space and Amenities Group is a sub-committee of the University Estate Committee and exercises delegated powers in respect of the annual allocation exercise.

Click here to see a diagrammatic representation of the Committee Structure.

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Secretary: Dr Emma Melia, Senior Assistant Registrar (Space Management and Timetabling)
(E dot Melia at warwick dot ac dot uk or ext: 22634)

Assistant Secretary: Hywel Rowles, Assistant Registrar (Space Management and Timetabling)
(Hywel dot Rowles at warwick dot ac dot uk)

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Dates of meetings of the Capital Space and Amenities Group can be found within the University Committee Timetable.

The Timetable is published and updated online and should be referred to when verifying arrangements throughout the academic year. Hard copies of the Committee Timetable are available from the Deputy Registrar's Office.

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