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Handling Electronic Information

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Activity Public Protected Restricted Reserved
Creation N/A N/A Visibly marked 'CONFIDENTIAL'

Visibly marked 'STRICTLY CONFIDENTIAL'

To be created (and stored) only in a secure environment and copies be limited and recorded

Can Email Yes Yes Only to @warwick.ac.uk addresses or other internal domains e.g. @wbs.ac.uk or @jobs.ac.uk
(take care to check recipient(s) addresses)

Only as encrypted/password protected attachment

(take care to check recipient(s) addresses)

Need to password protect file in transit

N/A

N/A Password to meet University standard Password to meet University standard, consider using PGP encryption (AES-256)
Can access remotely Using myfiles or VPN Using myfiles or VPN

Using myfiles or VPN

Using myfiles or VPN

Can share via Teambuilder/
Files.Warwick.ac.uk

Yes Yes Yes

Consider encrypting/password protecting files for extra security
(password to meet University standard)

Can share via One Drive@University of Warwick (N.B. this service does not back-up documents)

Yes Yes Only to @warwick.ac.uk addresses or other internal domains e.g. @wbs.ac.uk or @jobs.ac.uk
(take care to check recipient(s) addresses)

Only when encrypted/password protected

(take care to check recipient(s) addresses)

Can keep on University laptops or other portable media

Yes

Only on a temporary basis, taking care to avoid loss or theft Only on a temporary basis and if encrypted/password protected, taking care to avoid loss or theft Only on a temporary basis and if encrypted/password protected, taking care to avoid loss or theft
Can keep on personally owned devices

Yes

No No No
Store on University servers

Preferably in backed up personal or shared network spaces

Only in backed up personal or shared network spaces with access restricted to only those with a valid right to access the information (either by adding a password to the document, encrypting it or apply permissions to a folder) Only in backed up personal or shared network spaces with access restricted to only those with a valid right to access the information (either by adding a password to the document, encrypting it or apply permissions to a folder) Only in backed up personal or shared network spaces with access restricted to only those with a valid right to access the information (either by adding a password to the document, encrypting it or apply permissions to a folder)


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