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Handling Paper or other media

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Activity Public Protected Restricted Reserved
Creation N/A N/A Visibly marked 'CONFIDENTIAL'

Visibly marked 'STRICTLY CONFIDENTIAL'

To be created (and stored) only in a secure environment and copies be limited and recorded.

Copies delivered by hand.

Storage in University N/A Locked filing cabinet or equivalent Locked filing cabinet or equivalent in office which is locked or attended at all times Locked filing cabinet or equivalent in office which is locked or attended at all times

Can take off or around site

Yes

For shortest time possible and documents to be kept securely and with person For shortest time possible and documents to be kept securely and with person Only exceptionally and with authorisation from line manager, documents to be kept securely and with person
Can fax Ensure fax number is correct and entered correctly Ensure fax number is correct and entered correctly

Ensure fax number is correct and entered correctly

No (unless to safe haven machine)

Can post

Yes Yes Double envelope with inner envelope marked as stated above, hand delivered, recorded delivery or courier delivery

Double envelope with inner envelope marked as stated above, hand delivered, recorded delivery or courier delivery

Disposal

Recycling

Recycling (shredding if available) Shredding, Confidential Waste Shredding, Confidential Waste