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Driving for Work

It has been estimated that a third of all road traffic accidents involve someone who is at work at the time. Health and Safety legislation applies to journeys if the driver can be considered at work or on University business, including academic activities.

‘Driving for Work’ covers those staff who drive either regularly as part of their normal job role, or occasionally for business travel, including academic activities, either on or off campus. This includes driving vehicles that are owned or leased by the University, and privately owned vehicles that are used by the employee. ‘Driving for Work’ does not include commuting to and from work unless travelling from their home to a location which is not their usual place of work. The University's arrangements for the management of its fleet of vehicles are set out in "Management and Operation of University Vehicles".

There are three risk factors that need to be addressed with regard to occupational road risk:

  • the driver
  • the vehicle and
  • the journey

Anyone driving while on University business must drive safely and not put themselves or others at risk. The Highway Code must be observed at all times. This includes legal compliance with all speed limits, wearing seatbelts where fitted, to vehicles, prohibition of the use of hand held mobile phones and the prohibition of smoking in company vehicles.  Guidance for drivers in an emergency situation is also provided.

It is the personal legal responsibility of anyone driving on University business to ensure that they are fit to drive their vehicle, that they comply with DVLA medical standards for drivers, and that they do not drive or attempt to drive whilst unfit through medication, drugs or alcohol.

The University recognises that it also has duties of care to manage risks to the health and safety of employees driving on University business and to others who could be adversely affected by those driving on University business. Since there are a number of health conditions, symptoms and medications which affect consciousness, attention or physical ability to control a vehicle which would affect a person’s ability to drive safely temporarily or longer term, staff engaged in certain activities as part of their job are subject to health screening by the University’s Occupational Health Service as set out in the Driver Health Policy.

Anyone responsible for a vehicle driven on University business must ensure that the vehicle is fit for the purpose for which it is being used and maintained in a safe and fit condition.

Anyone who schedules workloads that involve persons driving on University business must ensure that the work schedule is realistic for the nature of the journey that the driver must undertake.

All driving related accidents must be reported, as with all work-related incidents, using the University’s Accident / Incident Report Form.