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Right to Erasure Requests

You have the right under the General Data Protection Regulation 2016 to have your personal data erased. Personal data is any information that identifies you. Your right however is not absolute and whether it is granted in full or part depends on a number of factors.

How to make a Right to Erasure Request of your personal data

To help us faciliate your Right to Erasure Request, it would be helpful if you could complete a Data Subject Rights Form, providing as much information as possible, and submit this by email to infocompliance at warwick dot ac dot uk or send it to:

Information and Data Compliance
University House
University of Warwick
Coventry
CV4 8UW

In addition you will need to send a copy of your ID such as a passport, driving license, birth certificate or other internationally recognised ID card. The University will not release personal data to you unless fully satisfied as to your identity.

Download a Data Subject Rights form here:

Or complete our online Data Subject Rights form

Your Right to Erasure

The University of Warwick will be able to erase your personal data in the following circumstances:

  • Where the University no longer needs the personal data for the purpose it originally collected or dealt with it;
  • Where the University dealt with the personal data of the individual with their consent and they have withdrawn their consent. Please seek support from the IDC team if you are unsure about this;
  • Where an individual ‘objects’ to the University processing of their information;
  • An individual can object to any marketing by us including profiling of them by the University.
  • Where the University has processed their personal data without having a legal basis for doing so; and
  • Where the University has to erase their personal data in order to comply with the law.

When we are unable to erase your personal data

The University will not be able to grant your request where we need to:

  • exercise our right of freedom of expression and information;
  • comply with the law;
  • perform a task carried out in the public interest or exercise our official authority;
  • for reasons of public interest in the area of public health;
  • for archiving purposes in the public interest or scientific research or historical research or statistical purposes where erasure is likely to render impossible or seriously impair the achievement of the aims of that processing; or
  • to establish, exercise or defend legal claims.
  • We may also decline to deal with your request if it is “manifestly unfounded” or “excessive”. In the alternative we may charge a reasonable fee.

Notifying third parties of your request for erasure of your personal data

If the University has disclosed your personal data to the public we will take reasonable steps to inform them of your request. In some circumstances this may not be possible and we will inform you accordingly.

Time period to comply with your request

The University will tell you how we have dealt with your request without delay and at the latest within one month of receipt of your request.

The University is able to extend to the period of compliance by a further two months where necessary, taking into account the complexity and the number of requests. If this is the case, we will inform you within one month of the receipt of the request and explain why the extension is necessary.

If we are unable to comply with your right to erasure request we will inform you of the following:

  • The reasons why we are not taking action;
  • Your right to make a complaint to the ICO or another supervisory authority; and
  • Your right to seek to enforce this right through a judicial remedy.

Who you should contact if you have any questions

Should you have any further questions, you can contact the IDC team:

By email: infocompliance@warwick.ac.uk