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GDPR: Updates

Records Management: Top Tips

Mon 10 September 2018, 17:20

GDPR goes live this week

GDPR will be fully in force from this Friday - 25 May 2018. Over the last few months we have provided guidance on when we can use personal data; what we need to tell individuals about how we use their personal data; how we hold and then delete that data; and how quickly we need to respond in the event of a personal data breach.

Where possible use University managed devices (laptops/PCs/phones) and have your Windows 7 PGP encryption / Windows 10 and BitLocker encryption enabled. Smartphones should also be password protected. Do not share passwords for any devices. If you use a personal device it is your responsibility to ensure it is secure (remind yourself of the existing minimum mandatory working practices) and do not allow others to use your device.

Please remember that you need to make sure any personal data is kept securely. Ensure you use the Warwick email system for work purposes.

The Golden Rules have been developed to help you correctly handle personal data in your day to day work. As well as these you need to be familiar with the Information Security Framework.

We will be publishing the University’s updated Data Protection Policy soon.

Tue 22 May 2018, 11:28

GDPR : Reporting Personal Data Breaches

The University is required to keep a record of all security incidents involving personal data. Reportable incidents must be reported to the Information Commissioner by the Data Protection Officer (DPO) of the University of Warwick, within 72 hours of detection, and without undue delay to individuals affected by the incident. It is vital that all staff report a personal data breach, however minor, as soon as possible after discovery so that we can use the 72 hours to establish what has happened, the size of the breach and whether it needs to be reported further.

Here is guidance on what a personal data breach is, what to do if you know (or suspect) there has been one and how the IDC Team will manage such breaches. Please find below the forms required:

Downloadable Form

Webform

Tue 15 May 2018, 12:08

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