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#33 - Run a fully collaborative online sessions for a small group

  1. Sometimes we want to recreate the dynamics of an in-class session with online students at a distance.
  2. This is becoming standard practice in the world of work, and increasingly students will expect to be doing this too.
  3. The software is now good enough to do this.
Solution overview

More sophisticated webinar tools enable screen sharing, collaborative document editing, multiple video streams, audio chat, file sharing, polling and much more. This works well for groups up to 10 people in size. This is standard practice in many professions, and should be common in the university.

Process
  1. Which platform is right for your session? Here are some basic guidelines:
    1. Microsoft Teams meetings can be set up by any member of the university using the Teams system. They include text chat, desktop sharing, audio and video.
    2. Warwick has a restricted number of licenses available for Blackboard Collaborate Ultra. To find out more, contact AV Services.
    3. Starleaf is a more sophisticated videoconferencing platform, compatible with the hardware installed in some specialised teaching rooms. AV Services are also able to temporarily install the system into other rooms.
    4. The Vevox personal response system can be used with videoconferencing tools to add polls and tests, Q&A channels and surveys.
  2. Contact AV Services for help if needed.
  3. Prepare and distribute guidelines for all participants before the session, so that they know the purpose, structure, rules, and working practices to be used.
  4. You might ask a volunteer to create a summary of the session, and share it with the whole group.
  5. Some systems (such as Teams) include an option to record a meeting. Consider if you need to do this.