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Lecture Capture FAQs

What is Lecture Capture?

The Echo360 Lecture Capture system enables you to make recordings of your lectures without having to set up a camera or other recording equipment. Once a capture schedule has been requested and added to the system, the in-room camera and audio equipment will begin recording automatically at the scheduled time.

How do I request that my lecture is recorded?

If it is your first time using Lecture Capture at Warwick, you have to submit a consent form and make a request for your recordings to be scheduled. If you have previously submitted a consent form, you only have to do the latter. Please follow the Three steps to start capturing guide.

I want to record an external speaker, do I need their consent?

Yes. Consent is required from all speakers who are recorded. You should ensure you have a written copy of their consent (for example an email) before you request a recording.

What recording options are there?

In Lecture Capture, you can choose which aspects of the presentation you wish to record. The available recording options and examples are detailed in the Three steps to start capturing guide.

Which spaces are Lecture Capture enabled?

It's available in every centrally-timetabled lecture theatre, many of the larger seminar rooms and a number of locally-timetabled rooms. For more information see the Lecture Capture-enabled spaces list.

If you want to record in a room that doesn't have recording equipment installed please contact the AV team at lecturecapture at warwick dot ac dot uk to discuss your requirements.

If I have a lecture recorded will there be technicians in the lecture theatre filming and recording the audio?

No, Lecture Capture is a non-intrusive process, your presentation is recorded from the PC/visualiser outputs, audio is recorded from the radio mic and if you want to be filmed we use a small wall mounted camera located at the back of the room.

If you have any issues with the equipment during your lecture, please call the AV helpdesk on 024 765 22463.

Do I have to be filmed when recording my lecture?

No, you don't. The default setting is to not record the presenter. You must make a request if you wish to be filmed. The booking form has an option for this.

How do I use the recording equipment in the lecture theatre?

If you have requested your lecture to be recorded all you need to do is ensure that you switch on and wear the radio mic, everything else is done for you remotely. The system will begin recording automatically 5 minutes before the scheduled start time and end 5 minutes before the scheduled end time.

How will I know when the recording has begun?

The system will begin recording automatically 5 minutes before the scheduled start time and end 5 minutes before the scheduled end time. Some rooms are equipped with recording indicator lights. Find out more about the lights and what they mean in the Three steps to start capturing guide.

Will the Document Camera be recorded?

Yes, the Document Camera output is recorded when it is selected on the control panel. If you are using a room, which has two projectors, you must press the Echo Visualiser button on the control panel to show the visualiser output on both screens for it to be recorded.

How are lecture recordings published?

Lecture Captures recordings are published automatically to the corresponding module in Moodle. The recordings can be made available automatically to students or alternatively, you can request for recordings to be unavailable to students (until you've edited them) and then make them available yourself when you're ready. Follow the How to make recordings available and unavailable video.

How do I access my recordings?

All Lecture Capture recordings are accessed via Moodle. This streamlines the process for both staff and students, putting recordings right where they are needed.

To access recordings, login to Moodle with your University username and password. Modules on which you are enrolled will appear on your personalised dashboard. Within each module space, you will find the Echo360 Lecture Capture block that will give you access to the Lecture Capture recordings.

If you are trying to access a Lecture Capture recording from a WBS module, please go to the module homepage on MyWBS and access the recording via the Lecture Recordings tab in the centre of the page.

For more information for students, please read the Access online lecture captures guide.

Can I share my recordings on platforms other than Moodle?

Whether it's appropriate to share a recording outside of Moodle will depend on the type of recording and the intended audience. We do not recommend sharing recordings outside of Moodle unless it's appropriate and absolutely necessary. This is to reduce the risk of recordings being shared beyond their intended audience.

If you share a recording outside of Moodle and the Echo360 system, you do so at your own risk.

Can my recordings be downloaded?

By default, only the owner, as listed in Echo360, can download a recording from Echo360. This reduces the risk of recordings being shared beyond the intended audience.

We do not recommend downloading recordings. If you download a recording and share it outside of Moodle and the Echo360 system, you do so at your own risk.

The Echo360 mobile app enables all staff and students to 'download' a recording to watch offline. When 'downloaded' the video is encrypted and only viewable from within the Echo360 app.

Can I give my current students access to the recordings from a previous year of a module?

If you have the consent of all of the tutors who were recorded in the previous year, yes.

How can I get my recordings transcribed or apply closed captions?

As of August 18th all recording published via Echo360, including those created via Lecture Capture or Universal Capture have transcriptions generated automatically. The transcript can then be manually applied as closed captions. For more information, please read our guide on Echo360 Automated Transcripts and Closed Captions.

For guidance on the regulatory requirements related to audio and video transcription and captions, please read the guidance on Accessible video and audio content.

Lecture Capture Policy

Before recording your first lecture, please read the University of Warwick's Lecture Capture Policy.

The information on this page relates to Echo360 Lecture Capture and was last updated September 2020.


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