To set up an online class using videoconferencing, either
- Schedule a meeting (using the Calendar in Teams) to happen in a channel.
Start an ad hoc meeting in a channel (video icon below text entry box), give the meeting a name and share the link (link icon in the panel on the right) with participants.
When you schedule a meeting, you can also invite people from outside the University of Warwick. Add them into the list of invited people using their email address. They will receive a link, and can then access the meeting using Google Chrome (not Safari) or their own Teams app.
When you first use the video conferencing tool, you will be asked to give permission for it to access your camera and microphone. If you are using a Windows computer, we recommend using a teleconferencing headset. Apple computers, mobile, and Android devices usually have noise cancellation built-in.
Basics of teaching via video conference in Teams
- Check your webcam or audio devices are working and make a test call.
- Blur your background - to present a more professional appearance when working from locations outside of an office.
- Microphone muting - as the convener of the meeting, you can mute other attendees if they have left their microphone on. In large meetings (> 5 people), anyone who joins after the meeting has started will join muted reducing noise in the meeting. Let meeting participants know that they can unmute their microphone when it is their turn to speak. This also helps stop people from talking over each other before the other person has finished speaking.
- Ask people whether they can hear and/or see you at the start of the meeting and whether they can see your screen if you sharing your screen to give a presentation.
For more detailed information and other tips, please read the article 9 tips for meeting with Microsoft Teams.
Enhance your teaching
- Content sharing in a Teams meeting allows you to share a window, PowerPoint etc. from your desktop or mobile device. You can give control to another meeting participant and zoom into parts of content to discuss and point out specific aspects.
- You can record meetings, and the recordings will be saved to MS Stream at Warwick. Always notify participants that the meeting is being recorded.
- Text messages and file sharing are available in every Teams meeting.
- Use both a computer and a phone/tablet at the same time to make it easier to manage. Every video conference also has a simultaneous text chat discussion. Join the video conference on your tablet/phone, and at the same time use your computer for text chat, file sharing, etc.
- Allow time for questions at the end or ask participants to post questions during the meeting in the chat and pick them up in the end.
- Use Polly for integrated polling during the meeting, or use Vevox for more complex questions.
Manage your meeting
- Have the right level of support - having people available to chair the meeting, check the chat for questions and raised technical issues, mute microphones will help with large meetings. This is especially important if this is intended as a synchronous teaching opportunity with a large cohort of students - up to 250 people can take part in a Teams meeting,
- Turn off incoming video - If you have a slow network connection, turning off incoming video may help with audio.
- Introduction to managing course participants
- Make your course visible to students
- Check participants
- Enrolment methods and managing access permissions
- Enrol participants using Warwick auto-enrolment
- Manually enrol participants onto a Moodle space
- Roles and their functions in Moodle
- Switch to another role
- Create groups
- Create groupings
- Using group mode with activities
- Enable activity completion
- Mark activity completion manually
- Track activity completion
- Course completion
- Course participation
- Introduction to structuring your course
- Choose or change the format of your course
- Add a course header
- Add a course description
- Add a block
- Move or delete a block
- Manage sections within a Moodle space
- Add, move, delete or hide a section
- Restrict access to sections and activities
- Using tags in Moodle
- Introduction to assessment and feedback
- Create a fail / pass scale
- Create a custom certificate
- Create and manage badges
- Create an assignment
- Assignment submission types
- Assignment settings
- Create an assignment for group submission
- Set up Turnitin within an assignment
- Create and grade a submission using a rubric
- Use a marking workflow for assignments
- Blind marking
- Allocate markers to specific submissions
- Provide grades and feedback for individual assignments
- Check the status of submissions
- Hide or show grades and feedback
- Introduction to Vevox
- Get help with Vevox
- Converting from Turning Point to Vevox
- Polling in PowerPoint using the Vevox add-in
- Polling and Q&A all running within the Vevox dashboard
- Polling in PowerPoint, plus Q&A
- Request a Vevox account
- Information about Vevox for students
- Use Teams with Vevox personal response system