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Use Teams for online live teaching

To set up an online class using videoconferencing, either

  • Schedule a meeting (using the Calendar in Teams) to happen in a channel.
  • Start an ad hoc meeting in a channel (video icon below text entry box), give the meeting a name and share the link (link icon in the panel on the right) with participants.

When you schedule a meeting, you can also invite people from outside the University of Warwick. Add them into the list of invited people using their email address. They will receive a link, and can then access the meeting using Google Chrome (not Safari) or their own Teams app.

When you first use the video conferencing tool, you will be asked to give permission for it to access your camera and microphone. If you are using a Windows computer, we recommend using a teleconferencing headset. Apple computers, mobile, and Android devices usually have noise cancellation built-in.

Basics of teaching via video conference in Teams

  1. Check your webcam or audio devices are working and make a test call.
  2. Blur your background - to present a more professional appearance when working from locations outside of an office.
  3. Microphone muting - as the convener of the meeting, you can mute other attendees if they have left their microphone on. In large meetings (> 5 people), anyone who joins after the meeting has started will join muted reducing noise in the meeting. Let meeting participants know that they can unmute their microphone when it is their turn to speak. This also helps stop people from talking over each other before the other person has finished speaking.
  4. Ask people whether they can hear and/or see you at the start of the meeting and whether they can see your screen if you sharing your screen to give a presentation.

For more detailed information and other tips, please read the article 9 tips for meeting with Microsoft Teams.

Enhance your teaching

  • Content sharing in a Teams meeting allows you to share a window, PowerPoint etc. from your desktop or mobile device. You can give control to another meeting participant and zoom into parts of content to discuss and point out specific aspects.
Apple device users, please check if your security settings block screen sharing. To enable it, click on the Apple icon in the top left of your screen. Then select System Preferences, Security & Privacy, and then the Privacy tab. Unlock the lock to make changes. Find Screen Recording in the list, and then tick Teams.
  • You can record meetings, and the recordings will be saved to MS Stream at Warwick. Always notify participants that the meeting is being recorded.
  • Text messages and file sharing are available in every Teams meeting.
  • Use both a computer and a phone/tablet at the same time to make it easier to manage. Every video conference also has a simultaneous text chat discussion. Join the video conference on your tablet/phone, and at the same time use your computer for text chat, file sharing, etc.
  • Allow time for questions at the end or ask participants to post questions during the meeting in the chat and pick them up in the end.
  • Use Polly for integrated polling during the meeting, or use Vevox for more complex questions.

Manage your meeting

  1. Have the right level of support - having people available to chair the meeting, check the chat for questions and raised technical issues, mute microphones will help with large meetings. This is especially important if this is intended as a synchronous teaching opportunity with a large cohort of students - up to 250 people can take part in a Teams meeting,
  2. Turn off incoming video - If you have a slow network connection, turning off incoming video may help with audio.

Find out more about conferencing in Teams here.

The information on this page relates to Microsoft Teams and was last updated April 2020.

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