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Manage notifications and availability

Once you get started with Teams, you will notice that you receive notifications. When someone wants to chat, you will see a message pop-up on your screen. When someone mentions you in a discussion by typing @ and your name, you will see a message pop-up. If someone mentions a team or channel that you are in (@ followed by its name), you will get a notification. This can be good. But it can also be really annoying.

Managing availability

The first thing you should do is learn how to control your availability (which is also linked to your Outlook calendar’s scheduled meetings) and the notifications.

On Windows, Mac and browser-based versions:

  • Click on your profile icon in the top right hand corner of the screen (which will be your photo or your initials in reverse) and select your availability.
  • On mobile versions, tap the Burger menu icon and tap your availability.
  • If you are in a meeting or call, your status will automatically be set to Busy.

Managing notifications

Teams offers multiple ways to manage and tailor your notifications.

To further customise your settings:

  1. Click on your profile icon in the top right-hand corner of the screen (which will be your photo or your initials in reverse) and select your availability.
  2. Click on Settings
  3. Select Notifications
  4. From there you can fine-tune what notifications you receive and where those notifications show up.

To prevent all notifications, set your availability to Busy or Do not disturb.

    For additional support with Notification settings, view the Microsoft Teams Support Page

    The information on this page relates to Microsoft Teams and was last updated April 2020.

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