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Polling in PowerPoint using the Vevox add-in [WINDOWS ONLY]

This currently only works on Windows. An Apple add-in is being developed. Instead, use this approach.

1.1 Overview

Read through this paragraph first, and then follow the detailed instructions below. Click on the glossary links for more information.

This is the simplest approach for using Vevox. The procedure (as explained fully below) is: first, setup a Vevox meeting for your teaching session in your Vevox dashboard; then open or create the PowerPoint that you will use in the session; PowerPoint is extended using the Vevox add-in; use the Vevox tab in PowerPoint to add question slides to your presentation. Before you run your teaching session, start the meeting in Vevox; connect your slide show to it; add in an instructions slide at the start to tell your students how to connect. When you get to question slides, click next to open polling. The students can then respond to your questions, and you will see the responses appear on your screen, until you click next again to close polling.

1.2 Setup

To do this you will need Vevox account licensed by IT Services (you can use this without a license, but only for 10 students at a time). In July and August 2019 we will be issuing licenses to people who have already used PRS extensively (with Turning Point). We will then open up applications for the remaining licenses.

You will also need the Vevox add-in installed on your computer and added to PowerPoint.

If you are using an IT Services managed computer it will already be there, but the first time you use it on the computer you will need to run the start up presentation.

1.3 Create

In PowerPoint, with the Vevox tab open, you will see an option to the farthest left for adding in question slides. The rest is simple.

1.4 Prepare

Before your session starts you should go into the Vevox Dashboard, open the meeting, and press the start button. You may be prompted to stop a previous meeting (a message appears at the bottom of your screen). If you have tested your questions, you may find that you need to reset them to remove test answers.

1.5 Run your teaching session with Vevox

In your teaching session, start Vevox from the Start Menu (or the shortcut on your Desktop). This opens PowerPoint with the Vevox add-in installed. You then need to open the Vevox tab, and connect your presentation to the meeting. It is a good idea at this point to add an instruction slide telling the students how to connect to Vevox with the correct meeting ID.

Then, start your PowerPoint as normal. When you get to a question slide, click (as if going to the next slide) to open the question. Click again to close it. Click again to show the answer (if you have set an answer). Continue like this until you get to the end of your presentation.

1.6 Analyse

The answers that your students gave will be stored in the cloud, in the meeting in the Vevox dashboard, to be found in the Data tab. You can return to them and analyse them. The data may also be downloaded and analysed in Excel.

1.7 Repeat a session

If you teach the same lecture more than once, you can repeat the same slide show with the same questions. The easiest way to do this is to set up a Vevox meeting for each version of the lecture. When you open the PowerPoint in the subsequent lectures, connect to the appropriate meeting. Clear the student responses. Change the meeting ID in the instructions slide, and run your slide show.

1.8 Manage across a whole module

You can create a PowerPoint file (or even a template) with a set of questions that you want to repeat in all of your sessions, and then make a copy of it for each session. Add extra session-specific slides to each PowerPoint (with the content for each session). Then, create a Vevox meeting for each session. When you run your presentation, connect it to the correct meeting, and your questions will be added to the meeting along with the response data from the students. You might use this technique to get student feedback at the end of every session using the same questions.

1.9 Manage across multiple modules

You can use the approach above (1.8) to set up standard questions that you use in sessions across multiple modules.

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