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Quick Checklist for Project Planning Needs

Preliminary planning
  • Involve all stakeholders
  • Costing and budgeting
  • Infrastructure requirements
Project brief
  • Aims and objectives
  • Expected outputs/outcomes
  • Project team/steering group membership
  • Milestones
Issues concerning team building
  • Appointing project staff
  • Management support
Project plan
  • Key activities identified
  • Clear and achievable tasks
  • Break up larger activities into smaller tasks
  • Scheduling and sequencing: co-dependencies, critical path
  • Deliverables, schedules, cost, resources available
  • Representation of the plan: Checklist, Gantt chart
  • Monitoring progress, shifting tasks, adapting the plan
  • Risk assessment – risks: probability x impact >>controls/contingencies
Project plan review
  • Allocation of people and time to task – role statements
  • Monitoring use of time – realistic allocations
  • Logging, monitoring and reporting expenditure against budget
  • Reviewing, revising plans