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Rules

These are the guidelines which enable our communities to live successfully together. If you are found in breach of any of these rules then you may go through a disciplinary process. The framework for discipline can be found under the regulations part of this website. It is important you familiarise yourself with these.

Information about expected behaviours in halls during COVID-19

The University has introduced some rules that apply in residential halls to help keep the community of students and staff (including your local Residential Life Team) safe during COVID-19. You may see some of these rules repeated in the list below. These rules may go beyond what is being recommended by the UK Government however, they are should be clear and help promote the health, safety and wellbeing of all.

Student household "bubbles"

Once you arrive into your residential hall you will have the opportunity to meet with your kitchen group. In the majority of cases the kitchen group becomes your new "household" group. In some residential halls - due to shared bathrooms or communal spaces (such as hallways, stairwells and access routes) - household groups may be one or more kitchen groups or a whole floor.

The University's general COVID-19 guidance

At Warwick we're part of a community that cares about one another. The University places emphasis on everyone's personal responsibility to behave in a way that protects others from COVID-19 and keeping the wider community safe.

Each member of the University community has the responsibility to:

  • behave in a COVID-19 secure manner
  • act swiftly on COVID-19 symptoms
  • actively support on another

It is everyone's duty to stay safe and protect others. Wilfully and repeatedly breaching the University's requirements is considered an act of misconduct and may result in disciplinary action.

The UK Government has announced that going forward (now that lockdown measures have been eased) for England, the rules with regard to social distancing and face coverings will be up to individual organisations. The University has decided that:

  • 1.5m social distancing will continue in the library, study spaces, in person teaching, offices and "dwell spaces"
  • 1.5m social distancing will apply in the specified study areas in residential halls
  • where there isn't sufficient space to enable the 1.5m social distancing measures then it is strongly recommended that individuals wear face coverings
  • face coverings should continue to be worn when moving around in buildings - including the circulation areas in residential halls

You need to continue to co-operate with each other to enable social contact and mixing indoors to take place in a safe manner.

Face coverings

You don't need to wear a face covering if you are in your student "flat" i.e. if you are moving between your study bedroom and kitchen.

It is a good idea to have a face covering available and with you at all times - particularly if you are going out. You may need a face covering for use in some University buildings, on public transport or visiting local shops.

If you are self-isolating because you are unwell or have tested positive for COVID-19 then it is important that you keep a face covering nearby in case you need to wear it in an emergency - such as leaving the building during a fire alarm.

It is strongly recommended that if you are unwell or have tested positive for COVID-19 then you wear a face covering when using the communal areas of your flat - such as the kitchen - and socially distance from the others in your household group.

Social distancing in residences

Please help support Residential Life, Campus Cleaning Services and the Estates maintenance teams by staying in your room or kitchen if they are working or visiting your flat. They may ask you to comply with these social distancing measures. Here in the UK this may be a request to:

  • step back or away in order to maintain a 1.5 metres distance
  • wear a face covering
  • return to your study bedroom or kitchen area and wait

Communal spaces in residences

You may have an area in your residential hall that has been designated a study space. There will be signage that indicates the maximum number of people who may stay for any period of time within the space. You must observe the limits and maintain social distancing whilst study in these areas.

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COVID-19 rules for self-isolation in residences

Should you need to self-isolate because:

  • you are unwell and have taken - or are about to take - a COVID-19 test
  • you are positive for COVID-19
  • you are in a household group where someone has taken a COVID-19 test
  • you have been contacted by Test and Trace because you have come into contact with someone who has tested positive for COVID-19
  • you have arrived from a country which doesn't have an approved travel corridor with the UK Government

then you need to follow the University's self-isolation guidelines based on UK Government advice at the time. The University has advice specific for self-isolation in student residences in Life in Halls.

Whilst you are in self-isolation in residences you:

  • must remain in your study bedroom and socially distance from others in your household
  • maintain good hygiene - such as washing your hands and catching coughs and sneezes in a tissue and dispose of this immediately
  • need to use the kitchen and shared bathroom spaces on a rota basis and clean after use
  • wear a face covering if you are in communal areas or when going to the front door of the block to receive a delivery
  • must not have any guests or visitors back to your household until the period of self-isolation is complete
  • wear a face covering and socially distance from others if you need to leave the block in an emergency e.g. a fire alarm
  • need to comply with requests to socially distance from the Residential Life Team of other University staff member who may need to visit your household to provide support or services

By observing the rules for self-isolation and maintaining good day-to-day hygiene (such as hand washing) you can keep yourself and others safe.

Smoking if your are in self-isolation

The University promotes a healthy lifestyle and smoking or vaping is prohibited within the residential buildings including your study bedroom. The University does not advise you to leave your residential building to smoke whilst you are self-isolating. However, if you must smoke or vape then:

  • you need to wear a face covering whilst travelling through and leaving the building
  • you should not travel far from your building and remain in the direct vicinity of your building
  • remain 2 metres away from others
  • smoke/vape 3 metres away from any building and ensure that any smoke you generate does not enter a building through open windows and doors or create a nuisance for others
  • you should not smoke in a group with other people or share your cigarette with others
  • it is also important that you take away any cigarette ends or rubbish generated from smoking and dispose of them safely.

This is not an opportunity to gather with others. You must return immediately to your study bedroom once you have finished smoking. It is vital that you observe social distancing and wear a face covering when leaving and returning to the building.

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Noise in residences

The most common complaint when staying in campus accommodation is noise. Excessive noise at any time of day causes nuisance and can disturb others studying. One antisocial person can disturb the whole residence. Slamming doors, talking and laughing can be extremely irritating to someone trying to work or sleep. Disturbances such as persistently turning up your music, using a Bluetooth speaker, shouting or using your mobile phone during the night can cause annoyance and distress.

Please keep the volume of computers, televisions, speakers and music equipment down at all times.

Quiet hours (including exam periods)

Outside of the exam period the quiet hours for halls (which includes study bedrooms, kitchens, corridors and other common areas) are between midnight and 8.00am. The concept of quiet hours does not mean that it is acceptable to make excessive noise in the remaining parts of the residences at other times.

You should be mindful of the noise you make and be considerate of others. Residences are places where students spend time on academic study. Your noise could be disturbing someone who is concentrating on a key assignment, taking part in online learning or who is trying to sleep.

There will be times during the academic year (such as the exam period) when it is important that the rules around noise are obeyed at all times. This means that the quiet hours may be extended. The local Residential Life Team will communicate these quiet periods to residents.

Study bedrooms

Noise that can be heard outside of your study bedroom is not acceptable. Having guests or visitors in your room may well disturb the others around you. The sound of people chatting, laughing or sharing media can carry. You may not be aware of the impact of this noise. If a fellow student or a member of the local Residential Life Team asks you to stop the noise disturbance then please respectfully co-operate with them. This may include asking your guests or visitors to leave your room.

Kitchens and communal areas

Noise from a corridor, entrance or kitchen that disturbs others is not acceptable. The University is a learning environment and it is vital that residents supports this. Please consider the noise you may make as you move through a building or use common areas.

Impact of noise from outside

Returning to halls after a night out, being directly outside listening to music or playing games in the area immediately outside residential halls can also create disturbance. Please be considerate when returning to halls and keep outdoor activities confined to the playing fields or grassed areas away from residences.

You may be tempted to relax directly outside if the weather is good. If you are going to relax close to residences then please don't make noise that will carry back to the block - such as using Bluetooth speakers to listen to music or calling out to passing friends. Such noise can be very disruptive to someone in halls who may be studying, undertaking online learning, taking online exams or trying to sleep.

Social facilities and residential village halls

The same rules with regards to noise apply to the social areas provided for residences. During the week there will be restrictions on when the facilities can be used for social gatherings to minimise the disruption from noise. Students moving between residences and the social facility are asked to be mindful of the noise impact that groups may have on students nearby who are trying to study, undertake online learning, taking online exams or trying to sleep.

If you are disturbed by noise

If you are being annoyed by noise, speak to the offender politely. If they do not respond positively you should raise the matter with the Residential Life Team who may take disciplinary action for excessive noise or disturbance. Noisy individuals or groups will not be tolerated and students who persistently make noise may be required to transfer rooms or even leave residences.

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Musical instruments

You are not allowed to play a musical instrument in your study bedroom if it can be heard outside your study bedroom door when the door is closed at any time during the day. You may play keyboard and electrical instruments if you are able to use headphones to play them and they are silent in your study bedroom.

If you play a musical instrument, please use the practice rooms available in Warwick Arts Centre and Westwood, as the residences are not a suitable place to play instruments.

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Parties and gatherings in halls of residence

From the 17th May 2021 you may then wish to hold a party or gathering. Having a party or gathering isn't about the number of people involved but about the impact that groups of people are having on others in the living in residential halls. These events can detrimentally impact on your fellow residents and hall community. In order to minimise disruption, parties and gatherings may only be held at weekends and must end by midnight. There are also restrictions on parties and gatherings in the summer term since exams can be timetabled at weekends and students may be undertaking vital coursework and writing-up.

Written permission for parties or gatherings must be obtained from a member of the Residential Life Team and someone needs to be responsible for visitors and clearing up the space after.

Use of kitchen areas

It may be tempting to:

  • invite others to your kitchen to join in drinks before going on for a night out - either on campus or in the local area
  • invite your friends from your sports club or society back to socialise in your kitchen

You need to remember that the kitchen is primarily a space for preparing, cooking and eating food. Regular gatherings (or gatherings that disturb others) often are inconvenient to other flatmates who may want to use the kitchen to eat but are put off by groups using the space to socialise. The primary purpose of the kitchen space is for the preparation of food.

Visitors or guests in study bedrooms

Gatherings should not take place in student study bedrooms. Students need to limit the visitors to their study bedroom since the noise of people chatting and being together may disturb the others around them - particularly late at night.

Gatherings in the vicinity of residences

Outdoor gatherings in the vicinity of residences are not allowed due to the disturbance these cause to others who live in the halls.

There are some barbeque sites adjacent to residences. These can be used by small groups of up to 20 students. There are guidelines for having a barbeque on campus. If the barbeque is creating a nuisance for others then you will be asked to close down your event and move on.

Large scale gatherings need prior permission The request to hold such outdoor events can be found on the Campus Security website. The reason for controlling such events is for the health and safety of students, staff and visitors to campus.

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Smoking

Smoking or vaping, including electronic cigarettes and vaporizers is not permitted in any University building. In line with the University's commitment to provide a safe and healthy environment for staff and students there is a total ban on smoking/vaping in all student residences. This includes study bedrooms.

You may smoke/vape outside your residence, however, you should be more than 3 metres away from building entrances or windows where smoke may drift in. Some residences have a smoking area outside away from the block. Please be aware that cigarette smoke may be unpleasant for non smokers and if you wish to smoke stay well away from the blocks. You may be asked to smoke further away than the 3 metres limit if the smoke is drifting back through windows and doors and creating a nuisance.

The use of electronic cigarettes is prohibited wherever smoking is prohibited. Cigarette waste should be disposed of properly and considerately in a safe manner.

Students found smoking in or near residences will be fined.

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Visitors and guests

From Monday 17th May 2021 - unless your household group is in self-isolation - you may have visitors or guests in residential halls. Since it is the summer exam and writing-up period there are some restrictions to ensure that residences provides a suitable environment for academic study.

Guests and visitors include friends, other students, family, etc. Anyone you have invited to come into residential halls:

  • Visitors - are people who drop by to see you and leave before the midnight curfew in halls.
  • Guests - are people who wish to stay with you overnight

You are responsible for the behaviour of your visitors or guests in halls. Having visitors or guests to stay overnight is a privilege - not a right. Should there be an issue which requires disciplinary action then one of the potential sanctions is to suspend your privilege to have visitors and/or guests.

Visitors

Visitors are friends or family who come during the day or evening to visit but don't stay. The usual visiting hours in residences is nominally 09.00 to 00.00 hours (midnight). This may be different during the exam period.

If you have visitors to your study bedroom and they are disturbing others around you - even during the day - then be prepared, we may ask your visitors to leave.

If your visitor is a member of the University and they are being a nuisance then they too may face disciplinary action.

If you wish to invite more than one friend back to your hall then please be considerate and think about noise. Having several people chatting in a study bedroom can disturb others who are trying to study or sleep.

Overnight guests

From Monday 17th May 2021 you may have an overnight guests to stay for two nights over a weekend, provided the following guidelines are adhered to:

  • Overnight guests must be reported to the Residential Life Team
  • Students are only allowed one guest at a time. Therefore, no more than two persons should occupy a room overnight
  • Strict two night limit for guest occupancies (Friday and Saturday night only)
  • Should there be a complaint or noise disturbance whilst you have your guest to stay then be prepared for your guest to be asked to leave
  • Lending your room keys/key cards to anyone is strictly prohibited
  • Children may not stay at any time
  • You make your guests aware of emergency evacuation arrangements

Failure to comply with any of these guidelines will result in disciplinary action. You are personally responsible for the conduct of your guests and visitors (members of the University or others) and for any damage or nuisance they cause.

No other person is allowed to occupy your room overnight (whether you are present or absent) without explicit permission from a member of the Residential Life Team. Domestic assistants are required to report cases of doubtful occupancies and extended absences.

Self-isolation

You will not be allowed visitors or guests if someone in your household group is in self-isolation. This is for the health, safety and wellbeing of all.

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Subletting

You are responsible for the access to your room and are the named person undertaking the accommodation contract for that room. Subletting is not allowed. This means that you need to take care of your key card and are responsible for any visitors or guests you invite into residential halls.

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Door locks and keys

No door lock may be changed, modified or added except by authority of the Warden. You are responsible for your key fob / keys and may not hand them over to another individual so that they may use your room.

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Use of rooms

Rooms may be used only as private living accommodation and for purposes of study. You are not permitted to run any form of a business from your campus accommodation.

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Restricted areas

Please do not go into linen rooms or the Campus Cleaning Services Team rooms. Gaining access to the service areas, roof voids and roof areas is prohibited and disciplinary action will be taken.

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Food thefts

Residents should be on their guard against theft from kitchens, particularly fridges and freezers. Thefts of this nature can seriously and permanently damage community relationships. Kitchen security is the responsibility of each kitchen community. It is recommended that you lock your kitchen and mark your food items particularly if they are more expensive or not bought jointly for sharing. In the past, food thieves have been removed from the University residences.

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Bicycles and scooters

Bicycles

Bicycles must not be taken into the residences. If they are found inside residences they will be removed. Having them inside halls can cause damage to walls, track dirt from outside as well as cause issues for movement in halls if they are left in corridors, stairwells or by fire exits.

You are responsible for securing your bicycle and the University does not accept liability should it be lost or stolen. Please secure bicycles outside using anchor points. D-locks can be obtained from the Campus Security Control Centre.

For help purchasing bikes and equipment or for information about bike maintenance please see the Estates Office website.

We also ask that you walk with your bikes when near to halls. This reduces accidents.

Scooters (including e-scooters)

Scooters - not e-scooters - may only be brought to campus and stored in residences if they are placed in a suitable bag to be stored in your study bedroom or nearby trunk room (at your own liability). The bag is required to ensure that the scooter does not cause any mess or damage inside the residences. You are responsible for the cost of repairing any damage.

We ask that you store your scooter away from entrances and corridors for health and safety reasons as residences are areas of multiple occupancy and should the scooter block a fire exit or evacuation route then they will adversely affect many others in the hall.

Privately owned e-scooters are not allowed on campus. The University has a number of e-scooters which can be hired for use across campus. These have been specifically configured for use on campus.

Moving around campus near to residential halls

As bicycles and scooters increase in popularity it is important that you:

  • are mindful of others when travelling on campus
  • walk with your bicycle / scooter when close to the vicinity of halls in order to minimise the risk of collision with pedestrians or other users of the residential pathways
  • take care when parking or storing your bicycle or scooter and ensure that it doesn't create a hazard for evacuation of an area in the event of an emergency

Skateboards, roller blades, etc are not allowed in the vicinity of halls.

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Shopping trolleys

You are not permitted to bring shopping trolleys on to campus. Shopping trolleys are not allowed in halls or in the vicinity of residential halls. Trolleys can block important access routes and create issues for the health and safety of the campus community.

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Candles and flames

Do not use candles, oil burners, fireworks, joss sticks, live coals, shishas, hookahs, flammable liquids and gases etc. as they are a potential source of fire, can endanger life and cause damage to your possessions and University property. You may have a candle(s) for decorative purposes however the wick must be clean and the candle(s) not used.

The lighting of fires, use of barbeques in non-designated sites, lighting decorative candles or oil lamps and the setting-off of decorative lanterns which use a naked flame, is not permitted on University grounds.

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Dangerous and prohibited items

It is a disciplinary offence for any student, without approval from the Warden, or other authority, to have in their possession or control on campus:

  • An offensive weapon
  • Any item capable of causing injury or adapted to cause injury
  • Store dangerous items

This includes some types of hunting knives, flick knives, CS gas, air weapons, firearms, imitation firearms or anything that has the appearance of being a firearm. Laser pens, or similar items, are also banned from residences.

Where a weapon or an article capable of causing injury or being adapted for that purpose is required to be kept in a student's room within a University owned or managed residence, for the purpose of engaging within a recognised sporting activity, it will be the responsibility of the student concerned to make this known in writing to the Warden of the residence concerned, clarifying how the item(s) will be secured when not in legitimate use and ensuring that written permission is received in return; a copy of such permission being forwarded to the Campus Security Manager.

The University does not permit the use (or storage) of fireworks, similar pyrotechnics or the release of sky lanterns on University grounds or within University residences (unless part of a centrally organised event where appropriate permission has been obtained).

The bringing in and/or storage of nitrous oxide canisters in halls is prohibited on safety grounds. Items which may reasonably deemed as intended to support substance misuse - such as cannabis grinders or similar - are also not allowed to be brought in to and/or stored in residential halls.

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Social facilities including village halls

Some of the residential halls have dedicated social facilities or a village hall. These facilities are for the use of the students in local residential area. Students from other halls who are creating a nuisance will be asked to leave.

Each facility will have rules for the various areas that may be contained:

  • study areas - students need to be mindful of the need to keep noise to a minimum
  • TV/cinema room - there will be restrictions on the number of people who are able to use the facility and what time the facility will close. These facilities will need prior booking.
  • music practice room - there will be restrictions on the number of people who are able to use the facility and what time the facility will close. These facilities will need prior booking.
  • social space - this facility will need to be booked.

Students using these spaces need to be mindful of the others around them.

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Decorations

Do not affix any items such as posters, timetables etc. to walls, doors or ceilings within your residence (other than on notice boards provided).

If you use LED type lights then please ensure that they are not left unattended or left on overnight. Do not stick LED lighting strips directly to the walls and paintwork using the adhesive backing. Any damage to paintwork will be charged to you.

Students are allowed to decorate residences as long as the decorations are not obstructive to the general function of the residences, do not obstruct fire safety equipment and exits and are not readily combustible i.e. paper chains across kitchen ceilings. Do not use spray imitation snow in residences.

Please remove decorations at the end of the celebration or at the end of term.

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Notices and flags in windows

In order for the residences to retain a pleasant and harmonious appearance for all students, please do not display flags, posters, notices, etc. in, written-on or from the windows of residences. Exceptions can be made during events of significant importance such as student elections and international events such as World Cup Football.

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Wiring and additional electrical equipment

Electrical appliances may be operated only from the fixed power points provided. Students may not install any additional electrical wiring, computer cabling, television receivers or telephones.

No additional space heating appliance may be used without permission from the local Residential Life Team. Cooking and other domestic appliances such as microwaves, toasters, kettles, beverage makers, rice cookers, deep fat fryers, humidifiers, fridges and freezers may constitute fire hazards and as such are not allowed in study bedrooms without prior approval of the Residential Life Team.

Study bedrooms are designed to be used with a limited range of electrical equipment such as laptops, hairdryers, mobile phone charges, cooling fans, etc. Please take care when using this equipment. Never leave a laptop on a bed where it may overheat or place a hot hairdryer or hair straighteners down onto a surface which may burn. Only use electric cooling fans and electrical hair equipment when you are present in the room and ensure that you turn-off this equipment when you leave your study bedroom.

You may be asked to remove and take home electrical items if they are deemed unsafe or inappropriate for use in a study bedroom.

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Animals and pets

Pets or other animals are not allowed in University residences, unless prior permission is sought with regards to animals that assist a person with disabilities.

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Motorbikes and mopeds

Motorbikes and mopeds may not be parked next to halls or secured to bike racks next to halls. This minimises noise disruption and nuisance to residents.

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Drones

The flying of drones in or around the vicinity of residences is prohibited. This is for the safety and privacy of residents.

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