These are the guidelines which enable our communities to live successfully together. If you are found in breach of any of these rules then you may go through a disciplinary process. The framework for discipline can be found under the regulations part of this website. It is important you familiarise yourself with these.
Noise in residences
The most common complaint when staying in campus accommodation is noise. Excessive noise at any time of day causes nuisance and can disturb others studying. One antisocial person can disturb the whole residence. Slamming doors, talking and laughing can be extremely irritating to someone trying to work or sleep. Disturbances such as persistently turning up your music, shouting or using your mobile phone during the night can cause annoyance and distress.
Please keep the volume of computers, televisions and music equipment down at all times.
Noise that can be heard outside of your study bedroom is not acceptable.
Quiet hours for halls which includes study bedrooms, kitchens and common areas are between midnight and 8.00am. The concept of quiet hours does not mean that it is acceptable to make excessive noise in the remaining parts of the residences.
There will be times during the academic year (such as the exam period) when it is important that the rules around noise are obeyed at all times. This means that the quiet hours may be extended. The local Residential Life Team will communicate these quiet periods to residents.
Returning to halls after a night out or playing games in the area immediately outside can also create disturbance. Please be considerate when returning to halls and keep outdoor activities confined to the playing fields or grassed areas away from residences.
If you are being annoyed by noise, speak to the offender politely. If they do not respond positively you should raise the matter with the Residential Life Team who may take disciplinary action for excessive noise or disturbance. Noisy individuals or groups will not be tolerated and students who persistently make noise may be required to transfer rooms or even leave residences.
If you play a musical instrument, please use the practice rooms available in Warwick Arts Centre and Westwood, as the residences are not a suitable place to play instruments.
Parties and gatherings in halls of residence
You may wish to hold a party or gathering in your hall. This can impact on your fellow residents and hall community. In order to minimise disruption parties and gatherings may only be held at weekends and must end by midnight. There are also restrictions on parties in the summer term since exams can be timetabled at weekends. Written permission must be obtained from a member of the Residential Life Team and someone needs to be responsible for visitors and clearing up after.
Smoking, including electronic cigarettes is not permitted in any University building. In line with the University's commitment to provide a safe and healthy environment for staff and students there is a total ban on smoking in all student residences. This includes study bedrooms.
You may smoke outside your residence, however, you should be more than 3 metres away from building entrances or windows where smoke may drift in. Some residences have a smoking area outside away from the block. Please be aware that cigarette smoke may be unpleasant for non smokers and if you wish to smoke stay well away from the blocks. You may be asked to smoke further away than the 3 metres limit if the smoke is drifting back through windows and doors and creating a nuisance.
The use of electronic cigarettes is prohibited wherever smoking is prohibited. Cigarette waste should be disposed of properly and considerately in a safe manner.
Students found smoking in or near residences will be fined.
Visitors and guests
Students are responsible for the behaviour of their visitors or guests in halls. Visitors are people who drop by to see you and leave before the midnight curfew. Guests are people who wish to stay with you overnight.
Having guests to stay is a privilege - not a right. Should there be an issue which requires disciplinary action then one of the potential sanctions is to suspend your privilege to have guests.
Visiting hours in residences are nominally 09.00 to 00.00 hours (midnight) and, although not rigidly enforced, visitors who are being a nuisance will be required to leave, as well as being subject to the normal regulations of the University.
No other person is allowed to occupy your room overnight (whether you are present or absent) without explicit permission from a member of the Residential Life Team. Domestic assistants are required to report cases of doubtful occupancies and extended absences.
Guests may be allowed to stay for two nights over a weekend, provided the following guidelines are adhered to:
- Overnight guests must be reported to the Residential Life Team
- Students are only allowed one guest at a time. Therefore, no more than two persons should occupy a room overnight
- Strict two night limit for guest occupancies
- The lending/subletting of rooms or room keys/key cards is strictly prohibited
- Children may not stay at any time
- You make your guests aware of emergency evacuation arrangements
Failure to comply with any of these guidelines will result in disciplinary action. You are personally responsible for the conduct of your guests and visitors (members of the University or others) and for any damage or nuisance they cause.
Door locks and keys
No door lock may be changed, modified or added except by authority of the Warden. You are responsible for your keys and may not hand them over to another individual so that they may use your room.
Use of rooms
Rooms may be used only as private living accommodation and for purposes of study. You are not permitted to run any form of a business from your campus accommodation.
Please do not go into linen rooms or the Campus Cleaning Services Team rooms. Gaining access to the service areas, roof voids and roof areas is prohibited and disciplinary action will be taken.
Residents should be on their guard against theft from kitchens, particularly fridges and freezers. Thefts of this nature can seriously and permanently damage community relationships. Kitchen security is the responsibility of each kitchen community. It is recommended that you lock your kitchen and mark your food items particularly if they are more expensive or not bought jointly for sharing. In the past, food thieves have been removed from the University residences.
Bicycles and trolleys
Bicycles and trolleys must not be taken into the residences. If they are found inside residences they will be removed.
You are responsible for securing your bicycle and the University does not accept liability should it be lost or stolen. Please secure bicycles outside using anchor points. D-locks can be obtained from the Campus Security Control Centre.
For help purchasing bikes and equipment or for information about bike maintenance please see the Estates Office website.
Shopping trolleys are not allowed in halls or in the vicinity of halls. You are not permitted to bring shopping trolleys on to campus. Trolleys can block important access routes and create issues for the health and safety of the campus community.
Candles and flames
Do not use candles, oil burners, fireworks, joss sticks, live coals, shishas, hookahs, flammable liquids and gases etc. as they are a potential source of fire, can endanger life and cause damage to your possessions and University property. You may have a candle(s) for decorative purposes however the wick must be clean and the candle(s) not used.
Dangerous and prohibited items
It is a disciplinary offence for any student, without approval from the Warden, or other authority, to have in their possession or control on campus:
- An offensive weapon
- Any item capable of causing injury or adapted to cause injury
- Store dangerous items
This includes some types of hunting knives, flick knives, CS gas, air weapons, firearms, imitation firearms or anything that has the appearance of being a firearm. Laser pens, or similar items, are also banned from residences.
Where a weapon or an article capable of causing injury or being adapted for that purpose is required to be kept in a student's room within a University owned or managed residence, for the purpose of engaging within a recognised sporting activity, it will be the responsibility of the student concerned to make this known in writing to the Warden of the residence concerned, clarifying how the item(s) will be secured when not in legitimate use and ensuring that written permission is received in return; a copy of such permission being forwarded to the Campus Security Manager.
The University does not permit the use (or storage) of fireworks, similar pyrotechnics or the release of sky lanterns on University grounds or within University residences (unless part of a centrally organised event where appropriate permission has been obtained).
The storage of nitrous oxide canisters in halls is also prohibited on safety grounds.
Walls, doors and ceilings
Do not affix any items such as posters, timetables etc. to walls, doors or ceilings within your residence (other than on notice boards provided). Any damage to paintwork will be charged to you.
With regard to festivals and celebrations: students are allowed to decorate residences as long as the decorations are not obstructive to the general function of the residences, do not obstruct fire safety equipment and exits and are not readily combustible i.e. paper chains across kitchen ceilings. Please use LED type lights and ensure that they are not left unattended or left on overnight. Please remove decorations at the end of the celebration or at the end of term. Please do not use spray imitation snow in residences.
Notices and flags in windows
In order for the residences to retain a pleasant and harmonious appearance for all students, please do not display flags, posters, notices, etc. in or from the window of the residences. Exceptions can be made during events of significant importance such as student elections and international events such as World Cup Football.
Wiring and additional electrical equipment
Electrical appliances may be operated only from the fixed power points provided. Students may not install any additional electrical wiring, computer cabling, television receivers or telephones.
No additional space heating appliance may be used without permission from the local Residential Life Team. Cooking and other domestic appliances such as fans, microwaves, toasters, kettles, beverage makers, fridges and freezers may constitute fire hazards and as such are not allowed in study bedrooms without prior approval of the Residential Life Team.
Study bedrooms are designed to be used with a limited range of electrical equipment such as laptops, hairdryers, mobile phone charges etc. You may be asked to remove and take home electrical items if they are deemed unsafe or inappropriate for use in a study bedroom.
Animals and pets
Pets or other animals are not allowed in University residences, unless prior permission is sought with regards to animals that assist a person with disabilities.
Motorbikes and cycling near halls
Motorbikes may not be parked next to halls or secured to bike racks next to halls. This minimises noise disruption and nuisance to residents.
We also ask that you walk with your bikes when near to halls. This reduces accidents.
Skateboards, roller blades, scooters (including motorised scooters), etc are also not allowed in the vicinity of halls.
The flying of drones in or around the vicinity of residences is prohibited. This is for the safety and privacy of residents.