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About your room

Arrival inventory

Your room should be of a satisfactory standard when you arrive. Please take time to complete your room inventory online and draw attention to any defects, spillages, marks etc. that date back to before your arrival. Please note that you will be charged for any damages that occur after you have moved in.

Furniture and fittings

Please do not remove furniture or any other University property from your room or residence - you will be responsible and subsequently charged for loss or damage. Also, please do not bring additional furniture into campus residences. If bedroom furniture is rearranged, please allow access for cleaning of the window area and return the room to the original position at the end of the letting period.

Please do not place anything on ceiling lights; this will prevent heat from escaping, potentially causing a fire and the consequent damage. Please do not deactivate the safety restrictors on your windows and do not exit or enter your room from the windows. Burns, spillages and other damage to carpets or fittings will incur a charge for cleaning or replacement.

Bedding

The University supplies duvets, pillows and bed linen but you will be responsible for making your own bed. Do not remove mattresses from the beds. If you prefer to use your own bedding, please place University bedding in clear bags (available from Domestic Assistants) and store in your cupboards. Please do not take University bedding and furniture outside of the residences e.g. for sunbathing.

Heating

The heating systems are controlled centrally by the University to achieve a room temperature of 18°C to 21°C. Please do not use heating appliances other than those provided by the University. In many residences, you can use the numbered radiator valve to adjust the temperature. If you have a radiator valve, please turn these down before opening the window to cool your room. Due to the age and variety of our residential halls, the times when buildings are heated may vary. Not just throughout the day, but throughout the year in response to the changing seasons.

Hot water

The hot water supply is heated to a minimum of 60°C. Please be careful when using hot water.

Ventilation

Please be sure you keep your room well ventilated to reduce the risk of damp, condensation and mould. To do this, open windows and do not dry clothes on radiators.

Domestic appliances

Household cooking and other domestic appliances that you purchase yourself - such as microwaves, toasters, rice cookers, kettles, beverage makers, humidifiers, heating units, washing machines, dishwashers, fridges and freezers are not allowed in halls.

You are not allowed to use any electrical items for cooking, heating your room or heating water in your study bedroom. If you need a fridge in your study bedroom for medical reasons then the University would need a supporting medical certificate. Please contact Warwick Accommodation prior to your arrival or, if already on campus, talk to a member of your Residential Life Team.

Lights

In order to help the University to keep rents as low as possible and to help the environment, please turn off unwanted lights and other electrical appliances.

Televisions

If you want to bring a television to University or watch live television on a laptop/computer, tablet or mobile phone you will need to purchase a TV licence.

Laundry

You will need to do your own laundry and provide your own washing powder. There are a number of launderettes provided for student use close to halls and around the campus. Large washes use less energy.

Access to your room

University staff may require access to your room for viewing, inspection, maintenance and repairs and emergencies. Additionally, Campus Security and the Residential Life Team may enter your room to search for illegal drugs and/or prohibited items. All holders of pass keys are authorised to enter a room if, having knocked on the door, there is no reply.

Occupancy

No person may occupy or share the occupation or live in any room or premises unless specifically authorised by the University.

No residents may have extra people living in their rooms, nor may they sublet, or let someone stay overnight without explicit permission from a member of the Residential Life Team. You must not hand your keys over for someone to use your room in your absence.

Guests can only stay for two nights at weekends. You must be present if you have invited guests to stay.

Parties and gatherings in halls of residence

Written permission must be obtained from a member of the Residential Life Team responsible for the area before any party or gathering is held.

These events may only be held only at weekends and must end by midnight.

The Residential Life Team will need a nominated student representative from the area to be responsible for the event. This ensures that some is present for health and safety reasons.

Damage

A student shall immediately report to both the Campus Cleaning Services Manager and the member of the Residential Life Team responsible for the area any damage to or loss of property, fixtures, fittings or furnishings.

You are responsible for your study bedroom and the shared areas you use such as the kitchen and local corridor.

Where such damage or loss is attributable to, or the responsibility of a student, they will be required to pay a fair and reasonable proportion of the cost of repairing the damage or reinstating the loss including an administration fee.

Damage charges are included under Regulation 27, section 4.1.3 and are included as a clause in the campus accommodation contract (clause 1.10). If a significant amount of damage has been incurred then this may be referred through the University's disciplinary processes under Regulation 23. There wsa previously a limit to the total damage charge before referral for consideration under Regulation 23 of £300. This limit was removed at the end of the 2016-17 academic year.

Where damage or loss occurs and cannot be attributed directly to an individual student the Warden may hold responsible the group of students living in the area.

Each damage charge will include an administration fee for each student billed for damage or loss. The administration fee per student for the 2017-18 academic year is £25 (this has increased from £20 in the 2016-17 academic year and reflects increases in administrative and systems costs).

Insurance

Basic personal property insurance is included in your rent. Details of the insurance cover are available on the Student Accommodation website.

Mail

Below is an example of a student address on main campus:

Mr A Smith
Residence name, block number, flat number, room number
University of Warwick
Coventry
CV4 7ES

If you have any post it will be delivered to your residences on the day that it arrives. Parcels are not delivered to residences, instead you will receive a notification email and will need to take the reference in the email to the Student Post Room (located on the Westwood campus) to collect your parcel.

For further information regarding post at Warwick, please visit the Post Room website.