• Do I need to complete the occupants column?
• Which EMS category do I use?
• Which Space Type do I use?
• A room is missing/there is an extra room on my return, how can I correct this?
• How can I get help using Q2?
• Do I need to request a return each time I need to change a piece of data?
• How do we change our nominated space rep?
• What is the character limit for the Comments field?
• What is my username for the Q2 system?
• I have forgotten my password, what do I do?

Do I need to complete the occupants column?

No, you should leave the occupants column blank as this information is no longer collected.

 

Which EMS category do I use?

Please see the resources section for notes on EMS categories or complete the Space Types & EMS Categories training section.

 

Which Space Type do I use?

Please see the resources section for notes on Space Types or complete the Space Types & EMS Categories training section.

 

A room is missing/there is an extra room on my return, how can I correct this?

If there is a room missing from your allocation or a room which should not be on your allocation you can record this on the notes section for your return, or for rooms you should not be allocated in the comments field for that room. During the return Space Management is unable to transfer any rooms between departments until all returns are completed. Once all returns are completed Space Management will confirm which rooms need to change allocation and seek any additional information on the rooms usage.

 

How can I get help using Q2?

Please contact the Space Management Team at spacemanagement@warwick.ac.uk

 

Do I need to request a return each time I need to change a piece of data?

No, a space return only needs to be requested if you have a large amount of space changes e.g. refurbishment of a building or significant staff moves. If you would like to notify Space Management of a few changes e.g. a staff member moving office, then please contact the Space Management Team with the information regarding the change of data.

 

How do we change our nominated space rep?

Please notify the Space Management Team that the space rep has changed and provide the contact details of the new departmental space rep.

 

What is the character limit for the Comments field?

The character limit for the Comments field is 250 characters.

 

What is my username for the Q2 system?

Your username won't necessarily be the same as that for your IT User Account. You will receive an email containing your username when you become a space rep. Please contact the Space Management Team, spacemanagement@warwick.ac.uk, for confirmation of your username.

 

I have forgotten my password, what do I do?

Please contact the Space Management Team, spacemanagement@warwick.ac.uk, to get your password reset.