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Frequently asked questions

Frequently asked questions for Warwick students wishing to study abroad.

In the Autumn Term you will be invited to information briefing sessions about studying and working abroad. These are run by both the Student Mobility team and academic departments. At these briefings you will learn about the online application process on eVision which take place in the Autumn Term.

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We have long-standing exchange programmes with prestigious universities in more than 40 countries around the world, located in Europe, North America, South America, Australasia and East Asia. Most agreements are with specific departments, but there are also university-wide opportunities.

All opportunities are subject to annual confirmation and availability. The availability of places will vary on an annual basis and each year your department will be provided with an updated list of universities where you are able to study.

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You may require a visa to study or work in your destination country for your placement. It is your responsibility to ensure you obtain the correct immigration permission for your placement in good time to begin your placement.

Use the list of foreign embassies in the UK to find the website for the UK-based embassy of the country where you will be studying. The embassy's website will tell you whether people of your nationality need to apply for a visa in order to study there. The UK Government publishes a list of all foreign Embassies and High Commissions in the UK. The London Diplomatic List contains the addresses and contact details of all Embassies and High Commissions in London. They also have a list of Consular Offices outside London in cities such as Edinburgh, Cardiff, Manchester and Birmingham.

You should also seek guidance from your host university or employer, who will be able to issue any documentation you require and guide you through the process of obtaining appropriate visa documentation for your purpose of travel. Your host university will have advice and guidance on applying for visas.

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Currently a reduced tuition fee is payable to the University of Warwick during your year abroad. You do not pay any tuition fees to your host university. Please visit the Warwick Student Finance pages for the latest tuition fee rates for study or work placements.

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Overseas -

For Student Finance: England, Scotland, Wales and Northern Ireland:



Northern Ireland:


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Student Mobility students are covered by the University of Warwick travel insurance policy. This is not private health insurance. Some countries will requite a risk assessment to be completed, currently these countries include China, Hong Kong and India in relation to student mobility. For the full list you will need to visit the Travel Insurance site.

Insurance Surgeries are periodically run by the Insurance Services

Many partner universities will require additional Health Insurance which can vary in cost. In the USA, Canada and Australia the additional cover will be compulsory. Other countries will vary.

Students are responsible for covering all health insurance costs, and it is strongly recommended students research and purchase appropriate cover for period of their mobility.

Students are advised to visit The National Travel Health Centre Network or the Fit for Travel website at least three months before they leave. They can find country-by-country health guides with detailed information on necessary vaccinations and disease-prevention drugs, such as anti-malarials. Some immunisations or tablets need to be taken months before going, so students should make sure they visit their local GP well in advance of leaving. They can also ask their GP for medication for any long term medical conditions.

Familiarise yourself with the NHS guidance on studying abroad.

Those who wear contact lenses and glasses should also make sure they have enough back-up lenses or glasses, as it may not be as easy to get replacements in their new home.

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Each year the Student Mobility team will provide your department with a list of available places. Your department will usually have an internal selection process for the different universities and once you have been allocated a place, the Student Mobility Team will send a nomination to the partner university with your name. Usually the partner will then communicate with you directly and will request a full application to be completed as part of the process. This can include examination results, language competency, an academic reference (for example). The final decision on your placement is with the partner institution and usually you will have confirmation around the start of the summer term onwards. It is advisable to check your email regularly as sometimes there are tight timeframes to return documents. Once you have been accepted you will then be able to finalise your arrangements and ensure you have your travel documents, insurance and accommodation arranged. You may require a Status Letter (to confirm you are a student at Warwick) and this will be sent to you automatically through an email onto your Warwick account.

If your application to the partner university is not successful then please contact the Student Mobility team as soon as you are notified. This is unusual but it can happen.

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No, all study placements that are available to you will be shown in the list provided in the mobility tool. If you know that a particular partner placement is available but is not showing on your list, please speak to your department or contact the Student Mobility Team. Students should not be contacting any institutions to arrange placements.

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Your department’s guidelines will offer advice on what level of proficiency in the language of your destination is recommended and why. We strongly advise you to reach the minimum competency level in the language of your destination.

You cannot assume that everyone will speak English. Your study abroad placement is much more than studying. You will be immersing yourself in a different environment and culture, which will enhance your experience abroad.

Your language level must meet the required level before you leave for your placement. When you submit your application, you may not be at the right level but do not worry you have some time to improve your skills. Please seek further advice and guidance from either your department or the Language Centre.

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Unfortunately, the University cannot find you a placement. However, you may wish to speak to your department who may be able to refer you. Students are responsible for finding their own work placements.

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The Partner University will contact you directly. It is therefore important that you check your emails on a regular basis. Please do not contact the Partner Universities to check on the progress on your application. If there are any concerns please contact the Student Mobility Team.

Once you have been accepted on your placement, please ensure you follow the instructions set out by the Partner and provide them with the relevant details. If you are unsure, please seek assistance from your department or from the Student Mobility Team.

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The future of the Erasmus+ programme is still under negotiation as the UK enters the transition period. Therefore it is not possible to confirm whether there will be Erasmus+ programme in future years. However, Warwick remains committed to working within Europe and to ensuring our students have opportunities to study and work as part of their degree.

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Currently, only Bocconi and Tokyo do not sign placement forms. We are aware of this and we will endeavour to obtain details from other sources. If you receive a standard request for information please do not worry as we will manually update your record.

For other institutions if you have any difficulty getting your forms signed please speak to the Student Mobility Team who will assist you.

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Monash 2020-21 Applications

The main run of application sessions have now been completed. If you have submitted your application, you should hear back from Monash by the end of March.

If you have not attended a session or had a one-to-one meeting with Liam Manley, please email immediately.

In addition to this, please prepare the following:

A digital copy of your completed application (unsigned)

A digital copy of your Warwick Transcript (HEAR – you can access this through

A digital copy of a scan of your passport biographical page

All of the digital PDF copies of your supporting materials to meet prerequisites

For Malaysia applicants: the hard copy passport photos and a full scan of your passport, front-to-back

Further application sessions will be announced on Tuesday, 3rd March.

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ERASMUS+ Grant Payments Schedule

Academic Year 2020/2021 placements in Europe only

The University of Warwick usually receives its Erasmus+ grant allocation during the late summer or Autumn.

Participants on placement in Europe are automatically eligible for an Erasmus+ grant if they upload accurate and complete forms within the required time scale, they do not need to apply. Please see the individual forms for hints and tips on completion.

Click here to view the Student Mobility forms.

Click here to see the usual timeline for grant payments.

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ERASMUS Grant Rates

Academic Year 2020/2021 placements in Europe only

Participants will receive at least the amount shown below per month, per country of destination

Study minimum of €370

Work minimum of €490

Grant rates are set by the British Council as the Erasmus+ National Agency for the UK.

Grant allocations are calculated using the arrival and completion dates that you provide on your approved placement plan.

Allocations are made in 2 payments - each time a complete and accurate set of forms is uploaded to your Student Mobility e-Vision portal.

REMEMBER if you are doing two placements you must deal with each placement separately.

Your 1st placement will need to be completed before we can calculate your 2nd grant allocation:

Full Year/1st Semester 1st = 70% of your calculated grant allocation

2nd = 30% of your calculated grant allocation

2nd Semester 1st = 70% of your calculated grant allocation

2nd = 30% of your calculated grant allocation

Click here to view the Student Mobility forms.

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Check with your department, as they may be against this. If there is competition for places they will prioritise other nationalities. This is because one of the aims of student mobility is to give students a new international experience.

In addition partner Universities may have a policy of not accepting students with home nationality on exchange.

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