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For departmental staff: internship, traineeship, research only applications

Non-Erasmus+ interns/trainees or Erasmus+ interns/trainees who need a visa to work at Warwick MUST be administered by the department who accepts them. The Student Mobility Team cannot deal with interns who need a visa to work at Warwick, which is now the case for non-UK and non-Irish EU/EEA nationals as well as those from outside Europe. Brexit has also meant that the UK is withdrawing from the Erasmus scheme, though some interns may be able to claim Erasmus funding from a separate European university they are studying with.

In 2007 the Erasmus programme incorporated internships/traineeships as additional funding opportunities. These opportunities continued with the new Erasmus+ programme. As the number of requests for interns increased from our European partners the Study Abroad team arranged with ITS services an appropriate process to provide the interns' University cards without them being entered on SITS which would have invalidated their Erasmus+ funds.

It is recommended that departments set up their own Internship page if they wish to accept interns who are also unable to be registered through SITS, for funding reasons for example but are not part of Erasmus+.

For information the details required by IT Services to produce a card can be seen here. Excel

You may want to direct your intern to this online form to help you collect the information they need for the above spreadsheet. If you do this, please delete your intern's submission after you have processed them.

If your intern needs a visa to work with you in the UK please make it clear to them that it's their responsibility to find out how to get one. The Immigration Team's page for visiting research students may also be relevant.

Requesting an ID Card

IT Services will be able to provide a Warwick ID Card upon receipt of the completed excel sheet attached

  1. Ensure all of the details are on the excel file
  2. Email the spreadsheet to IT Services ( requesting an ID card to be produced and ready for printing by Student Reception Senate House
  3. IT Services will upload the data and create an ID number and ensure that the card is ready for production
  4. IT Services will email to inform you that the card is ready

You may wish to make use of this confidentiality agreement.