IDG » News - Network Printing Service (tag [Managed Print Service])

Provision of new and rationalisation of existing Kyocera MFDs across the Managed Print Service

Thu, 30 Nov 2023 14:56:00 GMT

As part of our continued drive to modernise and improve the service we will be carrying out an upgrade to 230 (109x A3 and 121x A4) devices within the Managed Print Service (MPS) fleet across campus from the 18th December onwards.

During this process we will also be removing and retiring existing MFDs based upon two key factors:

The ongoing financial cost to provide the service
The reduced volumes being produced with customer's and colleagues WFH and operating in a far more digital focused environment

This is in direct response to changing patterns of usage within the print environment at Warwick and the wider print industry.

We apologise for any inconvenience this may cause.

We will of course closely monitor print volumes and device reliability patterns and can look to reinstate devices as and when deemed absolutely necessary.

This does remain a judgement call for the Managed Print Service (MPS).

The service is provided free at the point of use and has no recharge activities taking place on a quarterly basis for all departments apart from the WSU.

We welcome the opportunity to discuss this policy with all of our colleagues and customers on a case by case basis as needed.

The benefits to our staff and student customers of the newer devices of these planned works will include:

More modern and reliable - fewer jams
Faster print times - less waiting for your jobs
Higher quality/resolution print output - better quality printed documents
Enhanced transparency sheet print capabilities - deeper black production and better defined text output
Higher toner yields - fewer cartridge orders, less plastic waste, fewer toner deliveries
Reduced diversity of toner cartridges - less complexity, less confusion and a much simpler supply and support model
Reduced plastic waste - using the empty black cartridge as a fresh waste box and lower energy consumption
Larger, more sensitive and responsive touchscreens - easier to use and more accessible
The use of encrypted hard disks and walk up, wake up presence sensors - more secure and faster to use
Smaller physical footprint - saving valuable office space
The retirement of slower, older, energy hungry legacy MFDs - improved operational efficiency
The retirement of legacy Push Print queues associated with HP and Kyocera Managed Print Devices - helping to ensure GDPR compliance
The removal of lower volume or unused legacy devices - improved operational efficiency and reduced energy consumption
The retirement of legacy analogue technologies such as fax will also take place - reduced line rental and device costs
Enhanced remote management and device status/health monitoring - improved support and fault resolution

Customers will typically find that the process to remove and replace their MFD will take around 15 minutes from arrival to the new device being ready for use.

The existing Pull Print queues, drivers and embedded applications will remain operational and only minor differences to the user interface on the new devices will be seen.

The project is expected to start from the 18th December 2023 and run for an initial 3 month period.

Communication to local departments will be handled on a case by case basis as and when it is deemed absolutely necessary.

We expect disruption to our customers to be kept to an absolute minimum.

For advice or support, please contact us: https://www.warwick.ac.uk/helpdesk

On Tuesday 4th April, from 08:00, an update to the Kyocera printer drivers will take place

Fri, 10 Mar 2023 14:41:00 GMT

On Tuesday 4th April, from 08:00, an update to the Kyocera printer drivers will take place. Disruption to the printing service is not expected and no customer action is required.

This update will provide enhanced document and device compatibility, increased stability, extended support for device fonts, and a broad spectrum of bug fixes. This update affects both Managed and Unmanaged Windows devices.

There may be a slight delay before the push or pull print queue is operational. Mac, Linux/Unix, CUPS, Mobile Print and HP print queue customers are not affected by this change.

For advice or support, please contact us: https://warwick.ac.uk/helpdesk

Migration of 91 Managed Printers (MFDs) within University House, Beehive, Library and Engineering to the new network (NRSP) from: 07/03/2023

Thu, 23 Feb 2023 09:57:00 GMT

There are a number of print devices (predominantly Kyocera Multifunction Devices or MFD's) that require migrating from the current network infrastructure to the new (NRSP) network printer range.

The benefits of this migration will be a more secure connection on the new network infrastructure, with print devices separated from other 'unknown' devices.

Managed printers will experience a small outage in their wired network connectivity as the port is patched over.

Services such as Autostore/Scan to Folder may take a little longer to return as we reconfigure our servers for the new addresses.

We apologise for the inconvenience caused. Any questions or concerns, please do not hesitate to reach out to the IT Helpdesk as needed.

Provision of new and rationalisation of existing Kyocera MFDs across the Managed Print Service

Mon, 22 Nov 2021 15:54:00 GMT

As part of our continued drive to modernise and improve the service we will be carrying out an upgrade to 214 (184x A3 and 30x A4) devices within the Managed Print Service (MPS) fleet across campus from the 1st December onwards.

During this process we will also be removing and retiring existing MFDs based upon two key factors:

The ongoing financial cost to provide the service
The unprecedented low volumes being produced with customer's and colleagues WFH and operating in a far more digital focused environment

This is in direct response to the Covid pandemic and the changing patterns of usage within the print environment at Warwick and the wider print industry.

We apologise for any inconvenience this may cause.

We will of course closely monitor print volumes and device reliability patterns and can look to reinstate devices as and when deemed absolutely necessary.

This does remain a judgement call for the Managed Print Service (MPS).

The service is provided free at the point of use and has no recharge activities taking place on a quarterly basis for all departments apart from the WSU.

We welcome the opportunity to discuss this policy with all of our colleagues and customers on a case by case basis as needed.

The benefits to our staff and student customers of the newer devices of these planned works will include:

More modern and reliable - fewer jams
Faster print times - less waiting for your jobs
Higher quality/resolution print output - better quality printed documents
Enhanced transparency sheet print capabilities - deeper black production and better defined text output
Higher toner yields - fewer cartridge orders, less plastic waste, fewer toner deliveries
Reduced diversity of toner cartridges - less complexity, less confusion and a much simpler supply and support model
Reduced plastic waste - using the empty black cartridge as a fresh waste box and lower energy consumption
Larger, more sensitive and responsive touchscreens - easier to use and more accessible
The use of encrypted hard disks and walk up, wake up presence sensors - more secure and faster to use
Smaller physical footprint - saving valuable office space
The retirement of slower, older, energy hungry legacy MFDs - improved operational efficiency
The retirement of legacy Push Print queues associated with HP and Kyocera Managed Print Devices - helping to ensure GDPR compliance
The removal of lower volume or unused legacy devices - improved operational efficiency and reduced energy consumption
The retirement of legacy analogue technologies such as fax will also take place - reduced line rental and device costs
Enhanced remote management and device status/health monitoring - improved support and fault resolution

Customers will typically find that the process to remove and replace their MFD will take around 15 minutes from arrival to the new device being ready for use.

The existing Pull Print queues, drivers and embedded applications will remain operational and only minor differences to the user interface on the new devices will be seen.

The project is expected to start from the 1st December 2021 and run for an initial 3 month period.

Communication to local departments will be handled on a case by case basis as and when it is deemed absolutely necessary.

We expect disruption to our customers to be kept to an absolute minimum.

For advice or support, please contact us: https://www.warwick.ac.uk/helpdesk

Printing Service Outage - Saturday 18th December

Mon, 22 Nov 2021 13:31:00 GMT

On Saturday 18th December, between 08:30-14:30, there will be no access to printing and photocopying services provided by IT, while we carry out a major server upgrade.

For advice or support, please contact us: https://www.warwick.ac.uk/helpdesk

What will be affected and unavailable during this downtime?

Staff & Student pull and push printing, including that within the Linux Managed desktop
MobilePrint
AirPrint
Mail2Me (Scan to Email)
Copy (including Library Visitor Cards)
printing.warwick.ac.uk webpage
SafeCom Saveometer
Autostore (Scan to Folder)
The processing of Printer Credits will also be offline.

Please note that the IT provided CUPS will be unaffected by these planned works and will remain available for the duration of this change.

On Saturday 11th December, from 08:00, an update to the Kyocera printer drivers will take place

Thu, 11 Nov 2021 11:30:00 GMT

On Saturday 11th December, from 08:00, an update to the Kyocera printer drivers will take place. Disruption to the printing service is not expected and no customer action is required.

There may be a slight delay before the push or pull print queue is operational. Mac, Linux/Unix, CUPS, Mobile Print and HP print queue customers are not affected by this change.

For advice or support, please contact us: https://warwick.ac.uk/helpdesk

Monday 1st November - Printing issues on Windows 10 devices @10AM

Wed, 03 Nov 2021 12:05:00 GMT

We are aware of a printing issue related to the latest October patches from Microsoft.

Impacted customers are advised to use the Mobile Print Service as a workaround.

Instructions on how to use Mobile Print can be found here - https://warwick.ac.uk/services/it-students/how-to/printing-scanning/faqs/mobileprint

For any other questions or concerns, please reach out to our IT Helpdesk as needed.

Customers that are seeing a prompt to install or update printer drivers on the Managed and Unmanaged Windows Desktops

Wed, 15 Sep 2021 11:07:00 GMT

Wednesday 15th September onwards

Customers that are seeing a prompt to install or update printer drivers on the Managed and Unmanaged Windows Desktops

If you are not able to print and being prompted to install or update printer drivers, then please contact the IT Helpdesk for assistance.

We are presently working to develop a fix which will prevent this issue and this prompt from appearing.

Funding and charging model for the Managed Print Service (MPS) - 1st August 2020 onwards

Wed, 23 Jun 2021 12:08:00 GMT

As of the 1st August 2020 onwards the Managed Print Service ceased the processing of internal recharges in respect of the rentals and usage of the multi-function photocopiers / printers managed by Warwick Print and ITS/IDG (the MPS).

These are the devices located within departments across the campus. This decision reflects the Simplify Collaborate Deliver measures to minimise the volume of internal recharges in order to improve financial reporting timescales and reduce administrative burden.

The Student Print service remains chargeable at point of use. A positive printer credits balance is needed to print or copy within the Student Print locations.

The other services provided by Warwick Print continue to be chargeable.

If you have any questions or concerns in relation to this funding and charging model, please contact the Helpdesk as needed.

Printing Service Outage - Saturday 10th July

Mon, 14 Jun 2021 16:24:00 GMT

On Saturday 10th July, between 08:30-14:30, there will be no access to printing and photocopying services provided by IT Services, while we carry out a major server upgrade.

For advice or support, please contact us: https://www.warwick.ac.uk/helpdesk

What will be affected and unavailable during this downtime?

Staff & Student pull and push printing, including that within the Linux Managed desktop
MobilePrint
AirPrint
Mail2Me (Scan to Email)
Copy (including Library Visitor Cards)
printing.warwick.ac.uk webpage
SafeCom Saveometer
Autostore (Scan to Folder)
The processing of Printer Credits will also be offline.

Please note that the ITS provided CUPS will be unaffected by these planned works and will remain available for the duration of this change.