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Exams FAQs

Exam timetable FAQs

When will I get my personalised timetable?

The summer timetable will be published on the Examinations website on Tuesday 14th April 2020 (noting that this is the first working day after the Easter holiday). Your personalised timetable will be available shortly after.

Will there be a provisional timetable for summer 2020 exams?

Following a review and consultation with the Students Union, the Examinations Office, SSLC reps and academics, it has been agreed that we will not be circulating a provisional summer timetable. Your department will receive a provisional timetable before the end of March and will be asked to check it, identify any errors or omissions, and inform colleagues in the Exams Office.

It will not be possible at this point to consider new requests which departments have not previously raised.

Why is there no provisional timetable for summer 2020 exams?

The review of exam timetabling found that the provisional timetable had a number of downsides, including the fact that it could be subject to change, introducing a degree of uncertainty that many of you found unhelpful. In producing the final timetable earlier than in previous years, you will have greater certainty when focusing your revision plan and planning summer break activities.

Why can the University not produce and release the main summer exams timetable earlier?

Creating an exams timetable is highly complex with multiple elements to be considered. It cannot be determined until after all module registration data is finalised.

We release the main summer timetable as soon as we can, following consultation with academic departments. The main summer examinations involve over 15,000 students taking over 1,000 exams across six weeks and multiple venues.

The flexibility and interdisciplinary nature of Warwick degrees means that many students are on joint degrees and/or taking modules outside their home departments. The University attempts to schedule exams to give all students as much time as possible between each individual exam, whilst avoiding timetable clashes. However, this is a complex task since students take varying numbers of exam papers, exams can be of multiple lengths, and are split across multiple venues, etc.

Students who finalise their module registrations in the autumn term are joined in exams by students who select modules in Spring. So even if you finalise your module data in autumn, other students may 'join' the exam sitting, so exam details can't be released early.

What is the difference between my personalised timetable and the timetable information on the main exams website?

The timetable information on the main exams website does not include the individual seat numbers and personalised student information. It provides a list of which exams are scheduled, when and where.

Your personalised timetable is individual to you. In addition to the information above, it will also include the seat number in the exam venue that has been allocated to you and essential information on exam regulations. Please check this carefully, as a large exam may be split across different rooms and it is important that you go to the correct venue and room.

How much time will I get between each exam?

The University will produce a summer exams timetable that avoids clashes (that is, a student being scheduled to have two exams at the same time), based on the module registration data submitted by students and confirmed by academic departments by the published deadlines. The University will aim to ensure that students do not have more than two exams over any three consecutive days/ not more than nine hours of examination over any three consecutive days. However, the individual flexibility of some programmes and module choices and the variability in the number of papers that students take means that this constraint cannot be guaranteed.

Please note that the constraint does mean that a student may have two papers on one day (morning/afternoon). Where a department combines more than one module into a single exam paper, please note that this does not cannot be constituted as an exam clash.

Why do finalist exams get scheduled first?

Finalists' examinations have to finish in time for the marking and exam board process to be completed. Pass lists are then submitted to the University Senate at the end of the Summer Term, for approval of the conferment of degrees at the degree ceremonies. This is important for students holding offers of employment, which are contingent on degree outcomes.

Why can’t my exams be more spread out?

The summer exams involve 15,000 students, which translates into over 65,000 individual exam sittings. This makes scheduling a complex matter, particularly since examinations have to finish in time for the marking and exam board processes to be completed. The time frame adopted for exams is necessary to enable progression (and/or notification of resits information), and the conferment of degrees at the degree ceremonies.

The flexibility of Warwick degrees also means that the majority of examinations are taken by students registered on different courses from a number of departments and faculties and from more than one year of study.

All of this makes it impossible to guarantee that some students won’t have to sit more than one exam in a 24-hour period or have exams on consecutive days. The University does its best however to keep such instances to a minimum.

How are exams scheduled? 

Examinations are held Monday – Saturday (except public holidays). Morning examinations begin at 9:30am. Afternoon examinations begin at 2pm. Though there are exceptions to this if you have reading time or alternative exam arrangements.

FAQs if there's a discrepancy with your exam timetable

My module/exam has not appeared on my exams timetable. What should I do?

In the first instance please contact your department. Where multiple assessment modes exist for a module (e.g. essay or exam) it may be that the wrong mode of assessment has been selected. Check with your department well before the date of the exam, as a seat may otherwise not be available for you.

I deregistered from a module but it is still appearing on my personalised timetable. What should I do?

Faculty of Science, Engineering and Medicine students: your timetable will reflect your module registration data as at 20 April 2020 and will not reflect module de-registrations that have not been approved by departments by that date.

Faculty of Arts and Faculty of Social Science students: please check with your department to ensure they have advised the exams office of your correct module registration data.

I have not received an email or my personalised timetable but other students have. What should I do?

In the first instance even if you have not had an email you can check your personalised student timetable. If a message is returned which indicates a personal timetable could not be found, please contact your department and email aoexams@warwick.ac.uk including your student ID and explanation of the problem.

I’ve looked at my timetable and it appears some of my exams clash. What should I do?

First, double check your data on the online eVision portal. Some departments set sectioned papers, this is where two modules are examined under one paper code and this can often look like a clash. The exam timetable will not incorporate genuine clashes (providing the module registration data submitted by you and your department is correct). If you believe you have a genuine clash, you should contact your department in the first instance. They will liaise with the Exams Office to check your timetable data and module registration and discuss a solution.

FAQs before the exam

What will happen if I fall ill before the examination?

If you cannot sit your exam you should first notify your department. You will need to obtain medical evidence for your illness as soon as possible and discuss submission of mitigating circumstances with your department. Find helpful advice about how to submit a mitigating circumstances claim.

I’ve been injured close to the start of my exam, what shall I do?

If you are injured before an exam period but still want to sit your exams, contact your department as soon as possible to see if it they can make alternative exam arrangements for you.

If you cannot sit your exams due to an injury, you can apply for mitigating circumstances. Find out how to do this.

I want to submit mitigating circumstances. Who do I talk to?

Talk to your personal tutor in the first instance. And read our guidance on how to submit mitigating circumstances.

I think I may need help with reasonable adjustments to sit my exam(s). What should I do?

Alternative Exam Arrangements are any reasonable adjustments made to an examination where the standard exam arrangements put you at a substantial disadvantage because of a physical or mental impairment, specific learning difficulty or health condition.

If you have long term chronic conditions or disabilities and want to discuss reasonable adjustments, contact Wellbeing Support Services and request an appointment to discuss support requirements. Read further information regarding the types of alternative exam arrangements and the deadlines by which to apply for these.

What happens if the examinations period overlaps with Ramadan?

Read guidance on the University’s policy in relation to religious observance.

Please note: whilst the University will make every reasonable effort to avoid times/dates in your request, due to timetabling constraints this may not be possible. In these instances, you may wish to ask your academic department to see if they can make any alternative arrangements for you.

I’ve been told my exam will be held ‘in department’. What does this mean?

In certain instances it may have been agreed that an exam will be hosted in and managed by the home department. If this is the case, and you have questions concerning that exam, you will need to check with the relevant department.

Can I take my exam overseas?

The University does offer some facilities for students whose home residence is in China/Hong Kong/India to sit September examinations in Hong Kong or New Delhi, which may be more convenient for such students. Please note, however, that these facilities are limited and therefore we cannot guarantee such arrangements for all possibly eligible students; available places will be allocated on a first-come, first-served basis and are subject to a fee. You can find out more information here.

Exam room FAQs

What can and can’t I take into exams?

You must take your Student ID Card and writing implements (i.e., pens, rulers etc.) into your exam. Read a detailed list of what you can take into exams or watch a video. Anything not covered in the list is considered unauthorised. If you are in doubt, you must check with the invigilator team before the exam starts.

Where can I leave my valuables whilst I am in the exam?

You can take valuables (keys, wallets, purses, mobile phones, smart watches, etc) into the exam venue. You will be required to switch any electronic items off and to place all valuables in a transparent bag provided for you, which is placed under your chair during the exam. Personal bags or rucksacks may not be brought into the exam room, so these must be left securely at home or elsewhere on campus.

What will the exam room look like?

Find out more about what to expect in the exam room with these helpful guides:

Will I be allowed to use the toilet during my examination?

Students are not permitted to use the toilet in the first 30 minutes of the examination, nor in the last 15 minutes of the examination. Students taking a toilet break will be escorted. Only one student at a time is allowed a toilet break.

Can I take food into the exam?

No. No food is allowed in the exam room, unless it is needed for medical reasons, for which documentary evidence will be required as you enter the room. You can take water into the room but labels on plastic water bottles must be removed, so please do this before you enter the exam room.

What are the regulations regarding drinks in exams?

Water can be brought into exams. Clear bottles without a label can be taken into the exam venue. There have been instances in the past where writing has been found on the back of drinks labels. As a result, we ask you not to bring in labelled drinks bottles.

You may bring a drinks flask into the exam venue, but invigilators will wish to check the contents (i.e. open the flask). If you’re worried about being interrupted by this during the course of your exam, we recommend that you use a clear drinks bottle.

What type of calculator can I take into an exam?

You may only use a calculator in an examination if the examination paper guidance explicitly states it is permitted and if the calculator has been approved for use in examinations by your academic department. Please contact your department concerning approval procedures. Using a non-approved calculator may mean you are liable to proceedings under the University's regulation regarding suspected cheating in a University test (Regulation 11).

Why am I asked to stop talking when I am in the exam venue, but the exam has not started?

As soon as you enter the exam room you are subject to formal exam regulation 10.2 (2) which states that “Students are under examination conditions as soon as they enter the examination room and must not communicate with anyone other than an invigilator”.

What is ‘reading time’ and how does it work?

Exams with reading time will start earlier than the normal exam start time (usually by 15 minutes). This will be indicated on both the main exam schedule and also your personal timetable, so make sure you note the start time, as you won’t be allowed to have the time back at the end of the exam if you are late for the start of reading time.

Reading time aims to give you a chance to read the exam paper in full, which may include provided text (e.g. a case study) which is necessary to answer the exam question(s). Whilst you may not write in your answer booklets during reading time, it does enable you to plan the order in which you will approach the questions, and to consider how to structure your answers.

I’ve finished my exam, can I just leave the room?

Students are not permitted to leave the examination room in the last 15 minutes of the exam. Students must stay in their seats until all examination books have been collected and the invigilator has announced that students may leave.

FAQs if you have an issue in the exam room

I forgot to bring my student ID to the exam. What happens?

You are required to bring your photo ID for the purposes of checking attendance in the exam. If you fail to do so, the Senior Invigilator may accept a photo ID in its place (e.g. a driving licence or biometric residency permit).

If you have lost your ID card, please go to the reception desk at University House to get a replacement well in advance of the exam. If there is not enough time for you to do this prior to your exam, alternative acceptable forms of ID are a driver’s licence, passport or biometric residence permit. If you have no form of ID, you will be permitted to sit the exam, however, the Invigilator will mark your examination script with ‘No ID’, and this will be reported to your Department.

What happens if I am late to, or miss, one of my exams?

It is your responsibility to ensure you leave sufficient travel time etc to get to your exam. If you arrive late you will be allowed to enter the room up to 30 minutes after the exam has started. No extra time will be allowed to compensate for a late arrival.

You can seek to claim mitigating circumstances, but should be aware that this will only usually be relevant in the event of illness, and for which evidence will be required.

If I arrive late, will I be allowed extra time at the end of the exam?

No. In the interests of fairness and consistency, it would not be appropriate to allow individual students who are late to have extra time. Please check you know where the exam is taking place and arrive with sufficient time, especially if your exam involves reading time at the start.

What will happen if I fall ill in the examination?

You should first notify one of the invigilation team. They will assist you and make a note in the exam’s invigilator report. If you need to leave the examination room, you will be escorted by an Invigilator and an incident form will be completed and forwarded onto your Department. If you are not well enough to continue and finish the exam, you will need to obtain medical evidence as soon as possible and discuss submission of mitigating circumstances with your department.

Exams make me very anxious, what happens if I have a panic attack?

The invigilation team will assist you. If you need to leave the examination room, you will be escorted by an Invigilator and an incident form will be completed and forwarded onto your Department to let them know what has happened.

The University offers support through a number of support mechanisms for coping with anxiety, including self-help guides, online resources, workshops, and one-to-one support.

If you are in any doubt about whether your situation qualifies as a mitigating circumstance, you should consult either your Personal Tutor or the Departmental Senior Tutor.

Even if your circumstance is not eligible for consideration as a mitigating circumstance, it may nevertheless be something for which you should seek support. Wellbeing Support Services or the Students’ Union Advice Centre can help.

FAQs after the exam

I left my student ID card/phone/wallet/water flask….in the exam room. Where can I check to see if it has been handed in?

Any lost property/items found in the rooms after an exam are taken back to University House.

When and how will I receive my marks/grades?

The exact timing for release of your confirmed marks will depend on when the examination board meets. Your department will provide you with the relevant date.

What happens if I have to resit an examination?

The exams office and your department will notify you of any exams or pieces of assessment which you are required to resit (and when and where this is to take place).

I know I was sent my exam seat number, but I have forgotten it, what should I do?

You’ll find your exam seat number on your personal exam timetable. Failing that, you should contact the Exams Team via aoexams@warwick.ac.uk.

Coronavirus and industrial action FAQs

Will exams and assessments be affected by coronavirus?

Find out more about our guidance around coronavirus and examinations including traveling during the Easter vacation.

How will industrial action affect exams?

Support arrangements are being put in place so that the impact upon exams is mitigated as far as possible, for example by using alternative resources and regulations to govern assessment in such circumstances.

The University needs to ensure that all forms of assessment, including examinations, match the curriculum, with due reference to course-level learning outcomes and retaining the full academic rigour required from such assessments.

We are expecting summer degree ceremonies to go ahead as planned, and will share more information about this with finalists. In very limited circumstances, some students may graduate with an unclassified degree and receive confirmation of classification with their full degree certificate once their full set of marks becomes available.

I have my PhD viva on a strike day; will it go ahead?

Please contact your head of department to confirm arrangements. They will be in touch with your examiners to confirm availability and will discuss with you any need to reschedule. Your department will notify the Doctoral College should there be any changes to the date for your viva.