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Consent and confidentiality

Guidelines for recording groups and individuals

These guidelines have been produced by in response to requests from students and to protect the interests of all participants. They are designed to provide indicative help and advice only and not as definitive guidance to the law in this area.

  • Please remember that being recorded is almost never a neutral event for participants.
  • Take particular care to preserve confidentiality.
  • Respect and explore objections to being recorded.
  • Being recorded may be reassuring for some participants.
  • Take special care to keep recordings secure, both physically and in terms of identification.
  • Recording is more acceptable if it is routine and unobtrusive.
  • Consider having the recording running before the session begins if the participants have already consented.
  • Recording capacity should be longer than the anticipated duration of the session.
  • Preserve the right of each participant to have recording devices turned off at any moment s/he does not want recorded.
  • Prior to the beginning of the session, seek verifiable consent from the participant(s).

Example of a limited consent declaration to be signed by individuals prior to one-to-one interactions. It should appear as a clear part of the sign up process for group situations. Records should be retained by the student involved.

I consent to being recorded and I understand the recording will only be used for the purposes of supervision, teaching and evaluation by individuals involved with this University of Warwick course. I give my consent on the understanding that the recording will be destroyed once the above purposes have been fulfilled and that I may withdraw consent at any time and have the recording destroyed.