In formal mentoring situations, you will need to consider documentation. What are the official documents and what else might you need? How does the mentee like to work? Do they make their own notes? Do they prefer to use flow charts or diagrams or draw on big pieces of paper? Do they work in a linear fashion or by association? What do you as a mentor need? Do you make notes? What impact does this have on the mentee? Who writes and has ownership over the official documentation? How does the mentee feel about this? How would you feel about this if it were you?
Most organisations have their own documentation for mentoring/coaching and this helps to ensure all mentors are following a similar process with their mentees. It is really useful to have written guidelines for mentors and also for mentees. The more informed mentees are, the more empowered they are likely to be. Mentoring courses, including the Warwick 'Introduction to Mentoring' course will work with that paperwork when looking at the planning process.
Examples of documentation from North East Worcestershire College (now, after a merger, Heart of Worcestershire College), Warwickshire College and Herefordshire, Worcestershire and Shropshire Training Providers Association are given below as these organisations have kindly agreed to share their documentation. These are examples of good practice.
We would be very happy to receive any other documentation to firstname.lastname@example.org if any of you have some which you are willing to share.
NEW College (with special thanks to Shelley Phelan and NEW College)
Warwickshire College (attributed to Cate Bayley, then Senior Curriculum Leader for Initial Teacher Training at Warwickshire College, with thanks to NEW College for their advisory role)
(with thanks to the team at Herefordshire, Worcestershire and Shropshire Training Providers Association)