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Meet an Adviser Request Form

This form should be used if you wish to:
  • Meet with an International Student Adviser to advise on a particular immigration/visa related query, that is within our service scope, to check documents or your visa application form.

Please be aware that due to the current situation, we are not currently able to offer face to face appointments.
Instead, appointments will take place online via MS Team. Please make sure that you download MS Team software/ app prior to the appointment.
Once your request has been approved you will receive an email invitation to the MS Team meeting.
Sometimes the adviser will also contact you and ask you to prepare or send certain documents ahead of your appointment date.

Please also click on the following link for SO: Immigration & Compliance Coronavirus News & Student FAQ:
Student Opportunity: Immigration & Compliance | Coronavirus News
Student Opportunity: Immigration & Compliance | Student FAQ

From July - October (reduced service):

Due to the high demand on our service during this time, we offer a restricted service for appointments during this time.

We can only offer 20-minute slots for all students to discuss your individual situation, to check your documents or visa application form, but will not be able to submit your visa application with you.

You must book a slot using this form if you wish to meet with an adviser.

Please follow the instructions in our email and upload required documents prior to the appointment.

Throughout the year:

Please note that we do not usually offer same-day appointments unless it is an emergency, for example, if your visa expires the same day.

Once you have submitted the request form, you will normally be contacted by email within 3 working days to confirm your appointment.

If we are unable to offer you an appointment at the time you specified, we will attempt to offer you an alternative date based on the preferred dates you state on your submission, if we can accommodate your preferred dates.

You do not need to make an appointment for presenting your immigration documents (for example, if you obtain a new passport and/or visa). From 1 April 2020 until further notice, you can upload them online.

Quick links to useful webpages:

Student visa application process (for an application made in the UK)


Client Care Letter & Conditions of Service:


In order for Student Immigration to assist you efficiently and accurately, please read our Conditions of Service and our Client Care Letter.


Please click “I Agree” below. 

We will double check that you have understood our Conditions of Service & Client Care Letter in your appointment.



Please stop using this form and instead, contact the Student Immigration to discuss your specific concerns first, using the link below:

Client Care Letter & Conditions of Service Statement (required)

Please use this section to tell us any special requirements or adjustments you require to enable your appointment, for example, wheelchair access or if you wish to see a particular adviser. 

We will try to accommodate any requests where we can, however, this may not always be possible.

Do you agree for another member of the Immigration Service Team to sit in during the appointment for training purposes? (required)


Warwick Student ID Number

This will prefill if you are an enrolled student and have signed in.  

You can find you Student ID number in your offer email, your Warwick Student ID Card, your Certificate of Status, or Graduation Certificate.

Please ensure that your contact details are up to date in your Student Record Online, as this is what we will use to contact you.




Preferred Appointment Slot – we will try to accommodate your request but depending on advisor availability, it may not always be possible (required)

Please ensure you attach any relevant documents to this Meet an Advisor Request Form.

If you are a current fully enrolled student, and your query relates to the following and require a new CAS:

  • Course Transfer
  • Adding a Study Abroad or Intercalated (work placement) year
  • Academic Extension
  • Viva and/or Correction 


Please attach an email confirmation from your academic department with relevant information.

For example, if you have had a viva and require correction, an email confirming your provisional viva outcome; if you have been granted extension, an email from your department confirming your new course end date. 

  • We may not be able to assign a CAS if you do not attach the required evidence.


Attach file
No files are currently attached.

SECTION 5 – If you appointment reason is:

Continuing Student CAS Authorisation Appointment

Privacy notice

The University of Warwick will process your personal data as collected within this electronic form for the purpose(s) stated above. The legal basis for processing this personal data is: Legal obligation regarding compliance with our legislative requirements or the performance of the contract you hold with the University of Warwick. Your personal data will not be shared or disclosed to any third parties external to the University of Warwick except that stated in the Privacy Statement: Your personal data will not be transferred outside of the EEA, will be kept securely by the University of Warwick and will be retained in accordance with the Records Retention Schedule. The University of Warwick is the Data Controller of this information and is committed to protecting the rights of individuals in line with Data Protection Legislation. Please visit the University’s Data Protection webpages for further information in relation to your rights and how the University processes your personal data: The University’s Data Protection Officer, A Bajaj, can be contacted through and any requests or complaints should be made in writing to the University’s Data Protection Officer.

The University of Warwick is the Data Controller of any information you have entered on this form and is committed to protecting the rights of individuals in line with Data Protection Legislation. The University’s Data Protection webpages provide further information on your rights and how the University processes personal data. Please submit any data subject rights requests to or address any complaints or suspected breaches to the University’s Data Protection Officer at