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Police Registrations

Booking your appointments on campus (Term 1 only)

  1. Do I need to register?
  2. Please ensure you have checked which force you need to register with (there are two Police forces covering our campus)
  3. Book your appointment online (if there are no on campus locations visible on the police registration system, this means they are fully booked, and you will need to register off campus instead).
  4. Gather ALL necessary documents for your registration.
  5. Attend the appointment in person at your allocated time and location. Please ensure that you have your appointment booking confirmation from the Police ready to show at the reception, as the Police will not see any students who do not already have a booked appointment.

    Please only attend the location shown on your automated appointment booking confirmation. Arrive approximately 15 minutes before your appointment time in order for your documentation to be checked. You will then be directed to a member of the Police team.

  6. After you receive your Police Registration Certificate, you will need to update it with any changes to your details.
IMPORTANT UPDATES (please scroll further down for general information)
CAN'T FIND AN AVAILABLE APPOINTMENT?
Scroll down this page to check carefully which police force you need to register with, and find the link to access the correct online booking system.
You have 7 days from your arrival in the UK to book an appointment. The police release appointments for booking in "batches", usually each morning by around 8am. Therefore, if you don't see any available appointments straight away:
- Check that you have tried all locations (in the location box in the top left corner) - if there are no on campus appointments available, you must book an appointment at one of the other locations off campus
- Check that you have scrolled through all of the weeks on the calendar using the arrows, and checked up and down the screen carefully - sometimes the available appointments will be weeks in advance
- If you still cannot see an appointment and there is still another work-day (Mon-Fri) before your 7-day requirement runs out, check again on the morning of the next work day (around 8am) and there will probably be more appointments. If today is the last workday before your 7 days run out, contact West Midlands Police or Warwickshire Police (whichever you are required to register with) by email, explaining that you were unable to book, and using the email address you registered with on their system. It may be some time before the police get back to you - continue to check for appointments and book when available in the meantime.
NEED AN APPOINTMENT BEFORE YOU LEAVE THE UK PERMANENTLY?
- If there are no available appointments to update your Police Registration certificate before you are due to leave the UK permanently, please contact West Midlands Police or Warwickshire Police (whichever you are required to register with) directly by email, and explain the situation.
TEMPORARY TRAVEL OUTSIDE THE UK BEFORE YOUR POLICE REGISTRATION APPOINTMENT
If you are required to register with the police or need to update your details, you must ensure you have booked an appointment within 7 days or before leaving the UK, whichever is the sooner. However, if the first available appointment is not until after the date you will leave the UK, this will not prevent you from traveling. We would advise that you bring a print-out of the appointment booking confirmation provided to you by the police online system in your hand luggage, so that you can show this to the border official when re-entering the UK if requested. Please also remember to bring other documents that we recommend as detailed on our immigration web pages.
Please read the information below carefully before proceeding with your police registration or getting in contact with an enquiry.

When you arrive in the UK, you may need to register with the police to confirm information about your address in the UK and the course you're studying. Please read the important information on this page before booking an appointment with the Police.

Do I need to register?

You need to book a Police Registration appointment within 7 days of arriving in the UK if:

  • you are studying at the University for more than 6 months;

  • you are from: Afghanistan, Algeria, Argentina, Armenia, Azerbaijan, Bahrain, Belarus, Bolivia, Brazil, China, Colombia, Cuba, Egypt, Georgia, Iran, Iraq, Israel, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Lebanon, Libya, Moldova, Morocco, North Korea, Oman, Palestine, Peru, Qatar, Russia, Saudi Arabia, Sudan, Syria, Tajikistan, Tunisia, Turkey, Turkmenistan, United Arab Emirates, Ukraine, Uzbekistan or Yemen;
  • and your visa allows you to remain in the UK for longer than 6 months;
  • and you are over 16;
  • and you are not exempt, as explained on the Home Office Website

If you are required to register with the police, this will be noted on the vignette (sticker) in your passport (if you applied for your visa outside of the UK), or on your Biometric Residence Permit (BRP) if you applied inside the UK. Check all of your correspondence from the Home Office carefully in order to establish whether you are required to register.

How do I register?

You normally need to register within 7 days of your arrival in the UK. Failure to register, if you are required to, and keep the police registration certificate updated, is a criminal offence resulting in a possible £5,000 fine and or a 6 months imprisonment. During the first term, Warwick host on campus Police registrations for Warwick students and dependents (not available to pre-sessional English students - these students will need to attend an appointment at the police station). The 7-day rule is relaxed for Warwick students and dependants as long as you have a booked appointment to see the Police. However, you are still required to book an appointment within 7 days of arriving in the UK.

All students required to complete a Police registration check need to create an account and book an appointment via the online system, delivered by the Police.

The Police Registration Process involves 2 stages:

  1. Create an account and book an appointment*** via the online system delivered by the Police -
    see information below 
    ***You must do this within 7 days of arriving in the UK***
  2. Attend a face to face appointment - see address information here
    ***Provided you are a Warwick student and you have booked the first available appointment on the online system for the correct police force, this step does not need to be completed within 7 days of arriving in the UK, although you must have booked the appointment within that time***
Which Police Force do I need to book an appointment with?

The University of Warwick campus is split over two regional police forces. Where you need to register with the Police will depend on where you are living. You will not know this until you arrive on campus, please see below:

West Midlands
Warwickshire

If you live on campus (except Hurst, Lakeside, Heronbank, Sherbourne, Redfern and Cryfield) or in Coventry you need to register with West Midlands.

If you have not already registered or pre-booked an appointment, please register your details online:

https://west-midlands.overseasregistrations.uk/

If you live on campus in Hurst, Lakeside, Heronbank, Sherbourne, Redfern or Cryfield residences or if you live in Leamington Spa or Kenilworth you need to register with Warwickshire.

If you have not already registered or pre-booked an appointment, please register your details online:

https://warwickshireandwestmercia.overseasregistrations.uk/ 


To see a map of campus accommodation alongside the correct Police force, click here.


How to use the Online Registration System

To help you use the online police registration system, which is managed by the police, please check the step-by-step pdf guides below.

Please note that these include screenshots from the West Midlands Police booking system. If you require an appointment with Warwickshire Police, the process is identical, and all screens are the same.

If you haven't used the system before, you will need to start with "Set Up an Account".


What would you like to do?

 1. Set Up an Account

 2. Book a New Registration Appointment

 3. Reschedule an Appointment (if required)

 

What documents do I need to attend my appointment with?
  • your Passport and visa/Biometric Residence Permit (BRP card), as well as any letters you have received from the Home Office stating that you are required to register with the police
  • proof of address required from an ‘official body’ - such as your Student Status Letter. A Tenancy Agreement is not acceptable.
  • new registrations only: two passport-sized photographs of yourself
  • new registrations only: the registration fee of £34 - Warwickshire off campus appointments accept cash only/West Midlands accept card payments only (not China Union Visa nor American Express).
  • new registrations only: your letter from the home office stating that you are required to register with the police (not required if you have a stamp/vignette in your passport showing "Police Registration")
  • change of details/transfers only: your existing Police Registration Certificate
Notifying the Police of any changes

Throughout your time in the UK, you must report to the police within 7 days of the following changes:

  • change of address
  • change of course, school, college or university
  • change of name, marital status or birth of children
  • extension of stay granted by UK Visas and Immigration
  • change of passport
  • temporary absence of 8 weeks or more from your registered address

You can do this by re-submitting your details using the online system for the correct police force. You will need to book and attend another appointment with the police, ensuring you take the correct documents with you, but will not be asked to pay the fee a second time.

Lost or Stolen Police Registration Certificates

If you have lost you Police registration certificate: please look carefully for your police registration certificate. If you have left it at a previous address, whether overseas or in the UK, try to get it posted to you, even if it takes several weeks to arrive. If you are certain that you have completely lost your certificate, you can apply for a new one from the police. You can do this by re-submitting your details using the online system for the correct police force. You will need to book and attend another appointment with the police, ensuring you take the correct documents with you, including payment of £34 for your new certificate.

If your police registration certificate is stolen: you must report this to your local police station immediately and get a crime number from them. If you live on campus or in Coventry you should go to Little Park Street police station; if you live in Leamington Spa you should go to the police station there. You will then need to apply for a new police registration in Birmingham or Leamington Spa as appropriate, for which there will be a charge of £34. When you register for your new police registration certificate you will need to provide your crime number.

The police should stamp your Police Registration Certificate when they update it following one of the above changes. If they don't please ask them to.

Please note: you will be charged £34 for a replacement certificate.

Leaving the UK

If you hold a Police Registration Certificate, you need to notify the police when you leave the UK for the last time.

Off Campus Police Stations

Students that have completed the online registration and been issued with a police appointment off campus, please read the following information. Off campus appointments will be held with one of the following Registration offices. Please note students will no longer be seen by Police staff without a pre-booked appointment.

Warwickshire Police

Warwickshire Justice Centre
Newbold Terrace
Leamington Spa
Warwickshire
CV32 4EL

The phone number for Warwickshire Police is 01926 451111

Opening Hours: 2:30pm - 4:30pm from Monday to Saturday (except on bank holidays).

West Midlands Police

Overseas Visitors Registration Office
Digbeth Police Station
113 Digbeth
Birmingham
B5 6DT

Opening hours: 9:00am until 3pm, Monday to Thursday. Closed on Fridays and at weekends and on bank holidays

For your information: The nearest train station is Birmingham Moor Street, but Birmingham New Street and Birmingham Snow Hill and Bordesley Station are also within walking distance of the police station. Trains from Coventry usually go to Birmingham New Street.

If you are a wheelchair user or will have any specific needs concerning accessibility of the building you should call the police beforehand to book an appointment on 0121 6265307.

On Campus Police Registration

During term 1 only, for your convenience, Warwick offers you the opportunity to attend a police registration appointment on Campus. Please note: this is only suitable for students arriving during the main arrival period (Welcome Week onwards). Students arriving earlier must attend an available appointment in Birmingham or Leamington. Please ensure you have read all of the above information before booking and attending an appointment. These appointments will be available to book from mid-September onwards. During terms 2 and 3, you will need to register off campus at Digbeth Police Station (for West Midlands Police) or Leamington Spa Justice Centre (for Warwickshire Police).