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Police Registrations

IMPORTANT UPDATES (please scroll further down for general information)
TEMPORARY TRAVEL OUTSIDE THE UK BEFORE YOUR POLICE REGISTRATION APPOINTMENT
If you are required to register with the police or need to update your details, you must ensure you have booked an appointment within 7 days or before leaving the UK, whichever is the sooner. However, if the first available appointment is not until after the date you will leave the UK, this will not prevent you from traveling. We would advise that you bring a print-out of the appointment booking confirmation provided to you by the police online system in your hand luggage, so that you can show this to the border official when re-entering the UK if requested. Please also remember to bring other documents that we recommend as detailed on our immigration web pages.
WEST MIDLANDS POLICE
  • Please check the location "University of Warwick (Desk 1)" and "University of Warwick (Desk 2)" for on-campus appointments. Unfortunately, availability of on-campus appointments is now very limited. Please note that the "Next Available Appointments" button should not be used, and often does not function correctly. Instead, use the forwards and backwards navigational buttons.
  • If you are unable to find any free appointments under the above locations, or would prefer to register at a police station off campus, please check the locations "Digbeth Police Station Desk 1" and "Digbeth Police Station Desk 2" carefully (this is located in Birmingham), or any other (non-student) location you are able to attend, instead.
WARWICKSHIRE POLICE
  • Please check the location "University of Warwick (Students only)" for on-campus appointments, which you will find at the bottom of the drop-down list of locations. Unfortunately, availability of on-campus appointments is limited. Please note that the "Next Available Appointments" button should not be used, and often does not function correctly. Instead, use the forwards and backwards navigational buttons.
  • If you are unable to find any free appointments under the above location, or would prefer to register at a police station off campus, please book using the location "Leamington Spa Justice Centre", or any other location you are able to attend, instead.
Please read the information below carefully before proceeding with your police registration or getting in contact with an enquiry.

When you arrive in the UK, you may need to register with the police – to confirm information about your address in the UK and the course you're studying. Please read the important information on this page before booking an appointment with the Police.

Do I need to register?

You need to book a Police Registration appointment within 7 days of arriving in the UK if you are from: Afghanistan, Algeria, Argentina, Armenia, Azerbaijan, Bahrain, Belarus, Bolivia, Brazil, China, Colombia, Cuba, Egypt, Georgia, Iran, Iraq, Israel, Jordan, Kazakhstan, Kuwait, Kyrgyzstan, Lebanon, Libya, Moldova, Morocco, North Korea, Oman, Palestine, Peru, Qatar, Russia, Saudi Arabia, Sudan, Syria, Tajikistan, Tunisia, Turkey, Turkmenistan, United Arab Emirates, Ukraine, Uzbekistan or Yemen
AND
any one of the following conditions also apply:

- Your visa has the requirement to register
- You are in the UK and switching to a visa which requires you to register
- Your visa is for longer than 6 months
- You are 16 years or older

How do I register?

You normally need to register within seven days of your arrival in the UK. It is a criminal offence not to register with the police if you are required to. During the first term, Warwick host on campus Police registrations for Warwick students and dependants. Therefore, the seven day rule is relaxed for Warwick students and dependants as long as you have a booked appointment to see the Police between October and December (Warwickshire Police), or you have booked the first appointment available to you on the online system (West Midlands Police). However, you are still required to book an appointment within 7 days of arriving in the UK.

All students required to complete a Police registration need to create an account and book an appointment via the online system, delivered by the Police.

The Police Registration Process involves 2 stages:

  1. Create an account and book an appointment*** via the online system delivered by the Police -
    see information below 
    ***You must do this within 7 days of arriving in the UK***
  2. Attend a face to face appointment - see address information here
    ***Provided you are a Warwick student and you have booked the first available appointment on the online system (West Midlands) or booked an appointment between October and December (Warwickshire), this step does not need to be completed within 7 days of arriving in the UK, although you must have booked the appointment within that time***
Which Police Force do I need to book an appointment with?

The campus of the University of Warwick is split over two regional police forces. Where you need to register with the Police will depend on where you are living. You will not know this until you arrive on campus, please see below:

West Midlands
Warwickshire

If you live on campus (except Hurst, Lakeside, Heronbank, Sherbourne, Redfern and Cryfield) or in Coventry you need to register with West Midlands.

If you have not already registered or pre-booked an appointment, please register your details online:

https://west-midlands.overseasregistrations.uk/

If you live on campus in Hurst, Redfern, Lakeside, Heronbank, Sherbourne or Cryfield residences or if you live in Leamington Spa or Kenilworth you need to register with Warwickshire

If you have not already registered or pre-booked an appointment, please register your details online:

https://warwickshireandwestmercia.overseasregistrations.uk/ 


To see a map of campus accommodation alongside the correct Police force, click here.


How to use the Online Registration System

To help you use the online police registration system managed by the police, please check the step-by-step pdf guides below.

Please note that these include screenshots from the West Midlands Police booking system. If you require an appointment with Warwickshire Police, the process is identical, and all screens are the same.

If you haven't used the system before, you will need to start with "Set Up an Account".


What would you like to do?

 1. Set Up an Account

 2. Book a New Registration Appointment

 3. Reschedule an Appointment (if required)

 

What documents do I need to attend my appointment?
  • your Passport and visa/Biometric Residence Permit (BRP card)
  • new registrations only: two passport-sized photographs of yourself
  • Proof of address required from an ‘official body’ - such as your Student Status Letter
  • new registrations only: the registration fee of £34 - Warwickshire off-campus appointments accept cash only/West Midlands accept card payments only.
  • change of details/transfers only: your existing Police Registration Certificate
Notifying the Police of any changes

Throughout your time in the UK, you must report to the police within seven days of the following changes:

  • change of address
  • change of course, school, college or university
  • change of name, marital status or birth of children
  • extension of stay granted by UK Visas and Immigration
  • change of passport
  • temporary absence of eight weeks or more from your registered address

You can do this by submitting your information to the University; you will redirected to the online system delivered by the Police. You will need to book and attend an appointment, but will not be required to pay the fee again.

Lost or Stolen Police Registration Certificates

If you have lost you Police registration certificate: please look carefully for your police registration certificate. If you have left it at a previous address, whether overseas or in the UK, try to get it posted to you, even if it takes several weeks to arrive. If you definitely cannot find your police registration certificate you must submit your information to the University; you will redirected to the online system delivered by the Police.

If your police registration certificate is stolen: you must report this to your local police station immediately and get a crime number from them. If you live in campus or in Coventry you should go to Little Park Street police station; if you live in Leamington Spa you should go to the police station there. You will then need to apply for a new police registration in Birmingham or Leamington Spa as appropriate, for which there will be a charge of £34. When you register for your new police registration certificate you will need to provide your crime number.

The police should stamp your Police Registration Certificate when they update it following one of the above changes. If they don't please ask them to.

Please note: you will be charged £34 for a replacement certificate.

Leaving the UK

If you hold a Police Registration Certificate, you need to notify the police when you leave the UK for the last time. The University of Warwick holds on campus Police Registrations for Warwick students and dependants during the first term.

Off Campus Police Stations

Students that have completed the online registration and been issued with a police appointment off campus, please read the following information. Off campus appointments will be held with one of the following Registration offices. Please note students will no longer be seen by Police staff without a pre-booked appointment.

Warwickshire Police

Warwickshire Justice Centre
Newbold Terrace
Leamington Spa
Warwickshire
CV32 4EL

The phone number for Warwickshire Police is 01926 451111

Opening Hours: 2:30pm - 4:30pm from Monday to Saturday (except on bank holidays).

West Midlands Police

Overseas Visitors Registration Office
Digbeth Police Station
113 Digbeth
Birmingham
B5 6DT

Opening hours: 9:00am until 3pm, Monday to Thursday. Closed on Fridays and at weekends and on bank holidays

For your information: The nearest train station is Birmingham Moor Street, but Birmingham New Street and Birmingham Snow Hill and Bordesley Station are also within walking distance of the police. Trains from Coventry usually go to Birmingham New Street.

If you are a wheelchair user or will have any specific needs concerning accessibility of the building you should call the police beforehand to book an appointment on 0121 6265307.

On Campus Police Registration

During term 1, for your convenience, Warwick offers you the opportunity to attend a police registration appointment on Campus. Please ensure you have read all of the above information before booking and attending an appointment. These appointments will be available to book from mid-September onwards. When booking your police registration appointment using the online system managed by the police, select the University of Warwick campus as your location when asked where you would like to register. If this option is not shown to you, or there are no more on campus appointments available, you will need to register at the appropriate police station instead.

If you have booked an on-campus police registration appointment, you will need to report to room WA1.14, Avon Building, Westwood Campus 10 minutes before you appointment time. Please note this room is not always open, and you must only attend if you have an appointment. If you have not booked an appointment, we will be unable to help you (please see the above information on booking a police registration appointment).

Please don't forget to bring the following documents to your appointment (otherwise we will be unable to help you, and you will be asked to re-book):
New Registrations (and replacements for lost/stolen certificates):

  • 2 identical passport-sized photographs
  • Your valid passport
  • Where applicable, your biometric residence permit (BRP)
  • Proof of your current UK address (from an official body) dated within the last 3 months (e.g. CAS letter, student status letter, bank statement, utility bill)
  • £34 registration fee (West Midlands: card only, Warwickshire: card or cash)

Change of Details/Transfer from another Police Force:

  • Your valid passport
  • Where applicable, your biometric residence permit (BRP)
  • Proof of your current UK address (from an official body) dated within the last 3 months (e.g. CAS letter, student status letter, bank statement, utility bill)
  • Your existing Police Registration Certificate